Executive Assistant - Spend Management

When you’re the best, we’re the best. We instill an environment where employees feel engaged, satisfied and able to contribute their unique skills and talents while living and working as their authentic selves. We provide extensive opportunities for personal and professional development, building both employee competence and organizational capability to fuel exceptional performance through an inclusive environment both now and in the future.

Vizient Inc. is seeking an Executive Assistant to provide support to three executives within our Spend Management business unit. At Vizient, our support professionals are highly respected and as an organization, we are committed to our administrative community by offering a unique approach to career development through skill development, knowledge expansion, networking, leadership development, and professional growth.

Summary:

In this role, you will serve as the Executive Assistant within Spend Management to Senior Leaders. The team is fast-paced and focused on the success of the customer. You will support all aspects of their daily routine to maximize efficiency and impact on our customers.

You will serve as a key point of contact between the leadership team as well as internal and external executive audiences. You will provide superior customer service while maintaining cooperative working relationships and be accountable for challenging and complex assignments that require tact, confidentiality, problem-solving, independent judgment and action.

You will play a critical role in ensuring the smooth operation of the department, supporting team projects and initiatives and fostering a professional working environment within the company leading with Vizient’s values: Be Bold, Be Accountable, Be Inclusive, Be Purposeful.

Responsibilities:

• Calendar and Schedule Management: Proactively manage the day-to-day activities of the Executives, by resolving conflicts, coordinating, anticipating, strategizing, and prioritizing to ensure an effective time management approach.
• Advanced Planning, Preparations & Research: Anticipate pre-meeting needs by conducting research and preparing materials to support the executive’s preparation. This includes coordinating prep calls, meetings, logistics coordination between leaders/teams, etc., and possibly creating or drafting materials. Assist in managing action items for the Executives and independently conduct follow-ups to ensure timely completion of tasks where needed.
• Meeting Scheduling & Logistics: Coordinate in-person, hybrid, and virtual meeting arrangements with internal and external audiences including conference calls with Teams or Zoom. Seek out context to assimilate information and provide strategic support.
• Travel Arrangements & Expense Reporting: Manage travel arrangements, ensuring obligations are strategically prioritized and aligned with Vizient’s travel policies. Prepare, reconcile, and submit expense reports in a timely fashion, for the Executives and their leadership team to align with Vizient’s expense policies.
• Communications, Correspondence Materials: Proactively assist executives with materials such as preparing, composing, and/or editing documents (agendas, minutes, notifications, etc.), communications, presentations, and other materials. Manage communications with third parties regarding scheduling needs and expectations.
• Meeting Facilitation: Collaborate with team leaders to plan, participate, and facilitate leadership and team meetings, including preparing materials, and agendas, taking notes, and following up on action items based on Executives' requirements.
• Efficiency Enhancement: Optimize day-to-day operations for Executives and self, seeking to increase efficiency and organization. Deliver a high level of support by proactively establishing processes, timelines, networks, and workflows that support the team leaders’ priorities and initiatives.
• Employee Engagement: Support leadership in coordinating employee engagement activities within the department and the enterprise Administrative Services team. Partner with Business Unit Administrative Managers on onboarding activities for the team.
• Customer Relations: Develop positive rapport with internal and external customers and serve as a trusted advisor to the Executives. Serve as liaison for other teams; resolve basic inquiries regarding department policies and activities. Collaborate with other assistants to facilitate communication and ensure efficient information flow within the business area and across the Enterprise.
• Other / Special Projects: Provide project-based support to assigned Business Unit or area by managing and prioritizing tasks along with participating in special projects. Operate with complete discretion and serve as a trusted sounding board to the Executives.

Qualifications:

• Relevant degree preferred.
• 5 or more years of relevant experience in a corporate environment as a senior administrative support role required.
• Strong project management skills to balance multiple priorities with attention to detail required.
• Experience working with employee resource groups and/or community engagement programs preferred.
• Proficiency in Microsoft Program Suite. Workday and Concur, are a plus.
• Sharp written and verbal communication skills.
• Professional, can-do attitude, approach, and presence.
• Strong organization skills and detail orientation with strong self-direction and results driven.
• Willingness to travel.
• The ideal candidate will join us in a hybrid workplace model (3 days in office) at our corporate office in Irving,TX.

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Estimated Hiring Range:

This position is also incentive eligible.

Vizient has a comprehensive benefits plan! Please view our benefits here:

http://www.vizientinc.com/about-us/careers

Equal Opportunity Employer:   Females/Minorities/Veterans/Individuals with Disabilities

The Company is committed to equal employment opportunity to all employees and applicants without regard to race, religion, color, gender identity, ethnicity, age, national origin, sexual orientation, disability status, veteran status or any other category protected by applicable law.