Administrative Assistant

Job Description

Are you looking for a company that works on major engineering projects all over the world? Do you want to make a difference by improving the daily lives of communities worldwide? Are you seeking to join an inclusive and diverse team that you can truly count on? You’ve come to the right place!

Come join us in reshaping the future with AtkinsRéalis. AtkinsRéalis is dedicated in engineering a better future for our planet and its people.

AtkinsRéalis is truly a global leader in its field and has been chosen to design and build some of the most prestigious projects in the world. We are hiring an Administrative Assistant to join our r team! This full time position is based in Ottawa, Ontario.

Your role within the team:

• Format, edit, proofread and distribute outgoing correspondence, reports, proposals, and other documents according to company templates and standards.
• Prepare and distribute agendas, notes, PowerPoint slides, and other material needed prior to meetings; record, prepare and distribute meeting minutes.
• Classify documents related to projects according to the established document control procedure.
• Respond to both telephone and email queries and direct clients to the appropriate individual as required.
• Organize and set up conference calls, video conferences, meetings, catering; arrange the scheduling, invitations and confirmation of meetings.
• Ensure sufficient office supplies are maintained including filing systems for correspondence and other communications both incoming and outgoing.

Why choose AtkinsRéalis as an employer?

Because we offer:

• The opportunity to work on various major projects for internal and external clients.
• An exciting environment where work-life balance is important.
• A wide array of learning and development opportunities.
• Competitive pay, flexible benefits, an employee share plan, and a defined contribution pension plan.
• A work environment focused on health and safety.

The Ideal Candidate:

• Minimum 2 - 4 years of previous experience working in a large office or project environment in a related role.
• Advanced proficiency in Microsoft Office Suite including Excel, Word, PowerPoint and Adobe Acrobat; along with excellent formatting experience.
• Ability to balance priorities while meeting deadlines and remaining detail oriented ensuring accuracy
• Self started with excellent time management and organizational skills
• Strong oral and written English language communication skills, bilingualism in French is an asset but not required.

Are you up for this challenge? Apply today and join our team to help engineer a Better Future for our Planet and its People.

At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.

AtkinsRéalis cares about your privacy. AtkinsRéalis and other subsidiary or affiliated companies of AtkinsRéalis (referred to throughout as “AtkinsRéalis”) are committed to protecting your privacy. Please consult our Privacy Notice  on our Careers site to know more about how we collect, use and transfer your Personal Data. 

By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice. 

Appropriate accommodations will be provided upon request throughout the recruitment and hiring process as required by Company policy and the Accessibility for Ontarians with Disabilities Act (AODA).

Successful applicants will be notified about AtkinsRéalis’ accommodation policies at the time the employment offer is extended, and the information will be shared with new personnel during the onboarding process.

Worker TypeEmployee

Job TypeRegular

At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.