The Administrative Assistant will support the Area Vice President by managing calendars, coordinating travel, preparing expense reports, organizing meetings, and assisting with special projects and event planning.
Available Locations: Austin, TX
About the Role
We have multiple openings for an Administrative Assistant to support various leaders on our Sales Team. We are looking for a dynamic and dedicated candidate with 3-5+ years of experience supporting Director or VP level Executives. Candidate must be comfortable with multi-tasking and prioritization in a fast-paced environment with close attention to detail, accuracy, and timeliness.
Responsibilities
- Manage and organize calendars for two Sales Leaders
- Expertise in Google Suite (Sheets, Slides, Gmail is a must)
- Coordinate international / domestic travel (including visa and passport needs)
- Prepare and manage expense reports
- Coordinate both internal and external meeting needs
- Assist with special / ad-hoc projects as needed
- Submit vendor contracts and Purchase Orders (POs)
- Coordinate / assist with event planning as needed
- Assist with live meetings (greeting attendees, ensuring backend operations run smoothly)
Requirements
- 3-5+ years of experience as an Administrative Assistant
- Strong written and verbal communication skills
- Detail oriented
- Strong sense of urgency and proactiveness
- Strong organizational skills
- Ability to manage their own time with limited or no supervision
- A "no task is too small" attitude
- Ability to hit the ground running and take charge of the position
- Start-up background is a plus
Similar Jobs at Cloudflare
Cloud • Information Technology • Security • Software • Cybersecurity
As Manager of Security Third Party Risk Management at Cloudflare, you will oversee the third party risk management program, lead vendor security assessments, manage contract negotiations, and grow a distributed team of specialists while collaborating with various internal teams.
Cloud • Information Technology • Security • Software • Cybersecurity
The Sourcing Category Manager for Marketing & Corporate Services will lead the development and execution of sourcing strategies, manage supplier relationships, and negotiate complex contracts to deliver savings and value. This role requires strong analytical skills and the ability to communicate effectively with stakeholders and executives.
Cloud • Information Technology • Security • Software • Cybersecurity
The Procure to Pay Global Process Owner will optimize and standardize global procure to pay processes, working closely with stakeholders to align strategies, document procedures, drive improvements, and ensure compliance while fostering a culture of continuous improvement through training and communication.
What you need to know about the Ottawa Tech Scene
The capital city of Canada and the nation's fourth-largest urban area, Ottawa has proven a rapidly growing global tech hub. With over 1,800 tech companies, many of which are leaders in their sectors, the city's tech talent now makes up more than 13 percent of its total workforce. This growth is driven not only by the big players like UL Solutions and Dropbox, but also by a thriving startup ecosystem, as new businesses emerge to follow in the footsteps of those that came before them.
