Administrative Assistant

About the Role:
The Fundamental Ratings Team is seeking a detail-oriented candidate with strong operational and administrative capabilities. As an Admin Assistant, you will support the Fundamental Ratings team with all aspects of the rating committee process, including setting up rating committees, preparing meeting minutes, ensuring timely distribution of committee materials, assisting analysts with maintaining rating files, and other related tasks. This position is based in our Toronto office.
Responsibilities include but are not limited to:

• Set up Rating Committee (RC) meetings, prepare minutes, and ensure timely distribution of RC materials.
• Conduct and ensure Conflicts of Interest (COI) checks are completed prior to Rating Committee meetings.
• Assist analysts with uploading and maintaining rating files in accordance with record retention policies.

• Coordinate with analysts and the Publishing team to ensure timely approval of documents and set up client access.

• Track investor activities by logging calls and meetings in Salesforce.
• Assist with requests from the Quality Assurance and Compliance team as needed.
• Provide coverage in the absence of other RC coordinators/assistants.
• Assist senior management on other projects.

Requirements

• Minimum of 2 years of relevant experience providing administrative support to a large team in a professional environment.
• Proficiency in computer skills, including Outlook, Word, Excel, and Internet applications.
• Strong attention to detail and organizational skills, with the ability to effectively manage time and multi-task to handle various requests and conflicting priorities.
• Ability to work and thrive in a professional, fast-paced environment.
• Excellent communication and problem-solving skills, including a proactive approach to working with staff at all levels while demonstrating flexibility.
• Open to learning new online systems and identifying areas for improvement.
• Bachelor's degree preferred.

About Us
Morningstar DBRS is a leading provider of independent rating services and opinions for corporate and sovereign entities, financial institutions, and project and structured finance instruments globally. Rating more than 4,000 issuers and 60,000 securities, it is one of the top four credit rating agencies in the world.
Morningstar DBRS empowers investor success by bringing more transparency and a much-needed diversity of opinion in the credit rating industry. Our approach and size allow us to be nimble enough to respond to customers' needs in their local markets, but large enough to provide the necessary expertise and resources they require. Market innovators choose to work with us because of our agility, tech-forward approach, and exceptional customer service.
Morningstar DBRS is the next generation of credit ratings.
If you receive and accept an offer from us, we require that personal and any related investments be disclosed confidentiality to our Compliance team (days vary by region). These investments will be reviewed to ensure they meet Code of Ethics requirements. If any conflicts of interest are identified, then you will be required to liquidate those holdings immediately. In addition, dependent on your department and location of work certain employee accounts must be held with an approved broker (for example all, U.S. employee accounts). If this applies and your account(s) are not with an approved broker, you will be required to move your holdings to an approved broker.
Morningstar's hybrid work environment gives you the opportunity to collaborate in-person each week as we've found that we're at our best when we're purposely together on a regular basis. In most of our locations, our hybrid work model is four days in-office each week. A range of other benefits are also available to enhance flexibility as needs change. No matter where you are, you'll have tools and resources to engage meaningfully with your global colleagues.
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