Corporate Services provides executive, professional, and support services across general administration, facilities and real estate management, health and security, secretarial support, external affairs, information services, and other enterprise‑wide functions such as trainee coordination. Within this, Administration & Support is responsible for delivering clerical, secretarial, and general administrative support to the business and senior executives, acting as a key coordinator between different internal and external interest groups to ensure efficient organizational operations.
- Support designers with administrative and operational tasks with a moderate level of guidance and within guidelines and policies.
- Arrange and coordinate all aspects of domestic and international travel; flights, hotels, ground transportation, visa/passport requirements and related expense reporting and claims
- Support R&D teams in various tools, e.g. travel and claim tool, people management related tools, purchasing tools, etc.
- Create and track Purchase Orders, Supplier invoicing etc.
- Provide support for logistics arrangement of internal and external meetings, team events, workshops, etc.
- Support team with procurement needs for Nokia equipment and 3rd party supplier/services
- Maintain knowledge of departmental and company policies and procedures.
- Preference is to have 10+ years of professional work experience providing administrative support
- Solid interpersonal skills and comfortable in working to support others
- Proficient with MS office tools (Word, Excel, PowerPoint, Outlook, Teams …) and solid experience with Nokia tools like Concur, NokiaME, I-Buy, SRM, SAP, etc. is a plus
- Experience in travel arrangements – domestic and international – flights, hotels, ground transportation, etc.
- Strong organizational skills and excellent time management skills
- Ability to work under pressure and manage multiple priorities
- Fluent in English - both written and spoken
Nokia is a global leader in connectivity for the AI era. With expertise across fixed, mobile and transport networks, powered by the innovation of Nokia Bell Labs, we’re advancing connectivity to secure a brighter world.
Our recruitment process
We act inclusively and respect the uniqueness of people. Our employment decisions are made regardless of race, color, national or ethnic origin, religion, gender, sexual orientation, gender identity or expression, age, marital status, disability, protected veteran status or other characteristics protected by law. We are committed to a culture of inclusion built upon our core value of respect.
If you’re interested in this role but don’t meet every listed requirement, we still encourage you to apply. Unique backgrounds, perspectives, and experiences enrich our teams, and you may be just the right candidate for this or another opportunity.
The length of the recruitment process may vary depending on the specific role's requirements. We strive to ensure a smooth and inclusive experience for all candidates. Discover more about the recruitment process at Nokia.
- Corporate Retirement Savings Plan
- Health and dental benefits
- Short-term disability, and long-term disability
- Life insurance, and AD&D – Company paid 2x base pay
- Optional or Supplemental life and AD&D insurance (Employee/Spouse/Child)
- Paid time off for holidays and Vacation
- Employee Stock Purchase Plan
- Tuition Assistance Plan
- Adoption assistance
- Employee Assistance Program/Work Life Resource Program
Top Skills
Nokia Kanata, Ontario, CAN Office
600 March Rd, Kanata, ON, Canada, K2K 2T6
