Administrator (New Grad)

Location: Ottawa, Canada

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.

For decades, Ottawa has been a global technology leader. Today, Canada’s capital holds one of the brightest and most diverse technological ecosystems in North America. Voted as Canada’s best place to live 2017 by Maclean's, Ottawa offers a low cost of living with a high quality of life. The Thales Ottawa office has been a major supplier and long-term trusted partner to DND, enabling the Canadian Armed Forces and the Canadian Coast Guard to achieve mission success.

Administrator (New Grad)

Ottawa, ON (Hybrid)

Position Summary

Thales Canada Defence & Security (TCDS) is seeking an Administrator to help support a variety of clerical and organizational tasks to ensure smooth business operations. They will assist with general day-to-day inquiries, creation of reports and presentations, and the coordination and facilitation of localized events, processes, and tasks. This role will also have an opportunity to play an active role supporting different business initiatives.

This role requires strong organization, communication skills, attention to detail, and the ability to multi-task in a fast-paced environment.

Essential Functions

This role will provide day-to-day administrative support, which could include:
• Responding to basic day-to-day inquiries on topics including onboarding and offboarding logistics (IT, Security, Facilities, etc.), and directing them to where they can find the appropriate policies, procedures, etc.
• Assisting with preparation of email correspondence, memos, and presentations.
• Updating and maintaining certain sections of the TCDS SharePoint site
• Supporting local employee onboarding and offboarding logistics and tasks (IT, Security, Facilities, etc.)
• Assisting in preparing reports and consolidating information for TCDS HR Director and/or senior management.
• Participating and supporting different business projects and programs as assigned
• Helping drive completion of key compliance and localized activities through regular reporting and follow through with key stakeholders
• Assisting with coordination of site events, information sessions, meetings, and training sessions. This may include conference room scheduling, catering, agenda creation, collection, printing and distribution of meeting materials, room set up and clean up
• Actively participating in planning and coordinating localized visits with function specific corporate visitors

Minimum Requirements

Education & Experience:
• Diploma in Office Administration or equivalent
• Previous administrative experience is an asset
• Highly proficient in SharePoint and Microsoft Office (Excel, Word, PowerPoint, Outlook)

Skills/Competencies:
• Strong organizational skills and attention to detail
• Strong interpersonal and communication skills – with a service-oriented mindset
• Aptitude to interpret and disseminate information about company policies and procedures
• Ability to multi-task and prioritize in a fast-paced environment
• Ability to maintain confidentiality and handle sensitive information professionally
• Strong team player and willingness to help as required
• Promotes collaboration and cooperation amongst other departments
• Be the company ambassador projecting a professional and ambassadorial attitude

All applicants must be able to obtain a Canadian NATO Secret security clearance and meet the eligibility requirements outlined in the Canadian Controlled Goods Registration Program and ITAR Program.

Preferred Qualifications

• Post-secondary education in Human Resources, Business Administration and/or related field preferred
• Experience with different business systems (Workday, SAP, Oracle)
• Bilingualism (French/English)

The reference Total Target Compensation(TTC) market range for this position, inclusive of annual base salary and the variable compensation target, is between

Total Target Cash (TTC) 46,903.85 - 75,521.65 CAD Annual

Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following: 

• Company paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well-Being program.

• Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period.

• Company paid holidays, vacation days, and paid sick leave. 

• Voluntary Life, AD&D, Critical Illness, Long-Term Disability.

• Employee Discounts on home, auto, and gym membership.

Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List, the Canadian Controlled Goods Program, the Canadian Industrial Security Program, the US International Traffic in Arms Regulations (ITAR) and/or the US Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access including eligibility to the Canadian Controlled Goods Program and able to obtain a Canadian NATO Secret clearance.