C-DS-101 Administrative Assistant (Summer Job)

About This Role

This position is exclusively open to students in the process of obtaining a diploma

Internship date : May 5th to August 22nd 2025 

Are you looking for a work environment where you can innovate, reach greater heights and collaborate with experts from a wide range of sectors? You want to join a world-class company and industry leader with projects to which you would be proud to contribute? Come share your passion with us!

The role we are offering you:

Administrative Assistant Tasks:

• Provide general administrative support, including answering phones, managing emails, and scheduling appointments.

• Assist in preparing and editing documents, reports, and presentations.

• Maintain and organize office files, records, and databases.

• Support event planning and coordination activities.

Facility Management Tasks:

• Create/update the inventory of the office facilities.

• Assist in coordinating repairs and maintenance services.

• Support the management of office supplies and equipment.

• Ensure compliance with health and safety regulations.

Our ideal candidate has: 

• Strong organizational and multitasking skills.

• Basic knowledge of office equipment.

• Excellent communication and interpersonal skills.

• Ability to work independently and as part of a team.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Preferred Education

• Pursuing a/an college/undergraduate/ degree

Location of the internship is in Ottawa.

Internship will be carried out in person

*All applicants must be legally entitled to work in Canada and must meet the requirements of the Canadian Controlled Goods Program (CGP). All hires will be required to complete, sign and return the Controlled Goods Program form within a week of its transmittal. They must also provide a copy of their passport or birth certificate. All students with a work permit must provide a copy of it and a police clearance certificate from the country or countries where they have resided in the past five years.

*Please take note that if you are on a student, work or international student permit, the delays for the security background check take minimum 16 weeks.

CAE offers:

• Salary determined according to the number of years and / or cumulative credits

• Flexible schedules and work from home policy

• Open concept workspace

• Opportunity to work on a variety of projects on a multidisciplinary team

• Possibility of permanent employment/extension

• Free parking on site for cars and bikes

*For all interns hired, we will reimburse the internship costs for up to $250 per intern upon presentation of supporting documents.

Position Type                       

COOP-Student (Fixed Term)

CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.

Equal Opportunity Employer 

CAE is an equal-opportunity employer committed to diversity, equity, and inclusion. As "One CAE," we take affirmative action to ensure equal opportunity for all applicants regardless of race, nationality, colour, religion, sex, gender identity and expression, sexual orientation, disability, neurodiversity, Veteran status, age, or other legally protected characteristics.  

If you don't see yourself fully reflected in every job requirement listed in the job posting, we still encourage you to reach out and apply. At CAE, everyone is welcome to contribute to our success. If reasonable accommodation is needed to participate in the job application or interview process, please get in touch with us at [email protected].