Community and Special Projects Coordinator

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Applications close:  Sunday, November 8, 2026 at 5 pm.

• ACCOUNTABILITY:

Executive Director, Pavilion Women’s Centre (also TDVAWCC Committee Chair)

• POSITION SUMMARY:
  • Salary Range: As per the agency’s salary grid - $25.04 to $27.05

• Full-time Temporary until March 31, 2027, with the possibility of extension; 36 hours per week, 72 hours in a pay period

• The Community and Special Projects Coordinator brings structure and momentum to Pavilion Women’s Centre’s community and capital initiatives. The Coordinator supports the Timiskaming District Violence Against Women Coordinating Committee (TDVAWCC) and the Fundraising Committee, leads fundraising events and community education, and coordinates special projects and new agency initiatives, currently including the second-stage housing project. The role suits a highly organized person who builds detailed project plans, writes well, and is comfortable speaking in public and motivating volunteers.

• PRIMARY RESPONSIBILITIES:
  • Committee Coordination and Fundraising:
    • Coordinate the TDVAWCC, the Fundraising Committee and other agency committees, including scheduling, agendas, minutes, facilitation and follow-up on action items
    • Recruit, orient, support and recognize committee members and volunteers, and keep them informed and motivated
    • Prepare committee documents, statistics, ministry reporting and presentations
    • Maintain committee financial reports with the Finance Manager
    • Coordinate fundraising events and initiatives from planning through evaluation, including logistics, volunteers and community participation
    • Steward donors and sponsors, and develop fundraising materials such as donor communications, sponsorship packages and recognition initiatives

• Special Projects and Project Management:
  • Coordinate special projects and new agency initiatives as assigned by the Executive Director, currently including the second-stage housing project
  • Build and maintain detailed project plans, task lists, timelines and documentation for complex, multi-partner projects
  • Coordinate tasks and communication with project partners such as architects, contractors and consultants, resolving or escalating concerns as needed
  • Monitor project budgets with the Finance Manager, and flag risks, variances and decision points early to the Executive Director and committees
  • Research grant opportunities, prepare applications, budgets and funder reports, and track deadlines and reporting obligations
  • Research emerging issues and promising practices, and draft policies, procedures, briefing notes and reports for review by the Executive Director
  • Coordinate project evaluation, documenting outcomes and lessons learned, and recommending improvements

• Community Development and Education:
  • Build working relationships with community agencies and key contacts locally, regionally, provincially and nationally to strengthen community responses to violence against women
  • Work with staff and community partners to identify barriers women and their children face in accessing services, emerging needs and service gaps
  • Develop and deliver community education, public awareness campaigns, workshops and presentations on violence against women, gender-based violence and related issues
  • Represent Pavilion Women’s Centre and its committees at community events, consultations and interagency meetings, as assigned by the Executive Director
  • Serve as a media contact alongside the Executive Director, and coordinate content for the agency website, social media and other public channels, subject to Executive Director approval

• Administrative Support:
  • Maintain accurate, organized records of projects, committee activities, partnerships, funding agreements and correspondence in accordance with agency policies
  • Obtain Executive Director approval before making financial commitments, entering agreements or issuing public statements on behalf of the agency, unless authority has been delegated
  • Protect confidentiality
  • Provide support to other programs as needed

• Human Resources:
  • Participate actively in staff meetings and supervision sessions with the Executive Director
  • Communicate concerns, issues and problems affecting job performance and program quality to the Executive Director

• QUALIFICATIONS:
  • Post-secondary degree or diploma in a relevant field
  • Understanding of the social service sector and non-profit services, with knowledge of the local community and surrounding area
  • Proven dedication to ending violence against women and to women’s issues
  • Ability to work within an anti-oppression framework and demonstrate cultural and linguistic sensitivity with respect to Indigenous and Francophone communities
  • Demonstrated project management experience, including detailed work plans, task lists and basic budget tracking for complex projects
  • Experience coordinating fundraising activities, community events and promotional initiatives
  • Experience in grant writing, research, and report or policy writing