Data Coordinator - Engineering Changes

Location: Ottawa, Canada

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.

For decades, Ottawa has been a global technology leader. Today, Canada’s capital holds one of the brightest and most diverse technological ecosystems in North America. Voted as Canada’s best place to live 2017 by Maclean's, Ottawa offers a low cost of living with a high quality of life. The Thales Ottawa office has been a major supplier and long-term trusted partner to DND, enabling the Canadian Armed Forces and the Canadian Coast Guard to achieve mission success.

Position Summary

Ottawa, Hybrid

We have a current vacancy for a Data Coordinator to join our Team in Ottawa, Ontario.

The Data Coordinator for Engineering changes will be responsible for the data itself, including support in DRMIS, IPESA, JIRA and managing the project information that is not part of the configuration.

They will be responsible for supporting and maintaining the organization’s data management activities within the engineering change process. This position assists with the collection, entry, and validation of data from various sources, ensuring accuracy and consistency across systems.

The Data Coordinator helps implement data management procedures, monitors data quality, and supports efforts to resolve discrepancies or issues within the EC process. This role collaborates with cross-functional teams to facilitate timely and efficient data flow, maintains thorough documentation, and contributes to data reporting and analysis activities. The position is ideal for individuals with some experience in data coordination and engineering changes.

Key Areas of Responsibility

• Manage and maintain data entry processes, ensuring data integrity, accuracy, and timeliness

• Collect, organize, transcribe, and input data into repositories and platforms such as SFTP, SharePoint, and IPESA.

• Perform regular and ad hoc data quality audits, proactively identifying and addressing inconsistencies, duplicates, errors, and gaps.

• Collaborate with cross-functional teams to gather, interpret, and validate data requirements for ongoing projects and organizational initiatives.

• Assist in the development, documentation, and continuous improvement of data management processes, workflows, and standard operating procedures

• Ensure secure handling of sensitive information and compliance with data governance, privacy regulations, and company policies.

• Produce, format, and distribute data reports, datasets, and summaries for internal and external stakeholders.

• Support the implementation, testing, and onboarding of new data management tools, platforms, and system integrations.

• Maintain and update training materials, and participate in onboarding and supporting new users with systems, best practices, and procedures.

• Monitor data flows and system performance, escalating technical issues to IT or relevant teams as necessary.

• Serve as a point of contact for routing data requests, troubleshooting data-related issues, and providing first-level support to work period teams.

• Liaise with external partners and vendors on data exchange protocols and requirements, ensuring alignment and timeliness.

• Assist in preparing data extracts and documentation for audits, compliance reviews, and program evaluation activities.

• Develop and maintain an organized archive of data records, documentation, and correspondence.

• Contribute to special projects and improvement initiatives as assigned by management.

• Remain current with emerging data management and security practices to suggest improvements or best practices.

Minimum Qualifications

• 5 years’ experience in data coordination, data management, or a similar role.

• Diploma in Data Management, Information Systems, Business Administration or a related field.

• Advanced proficiency in Microsoft Office tools

• Strong organizational skills and ability to balance multiple priorities

• Possess strong organizational and time-management skills

• Ability to work accurately and with excellent attention to detail

• Strong analytical and problem-solving skills

• Ability to work independently and as part of a team

Preferred Qualifications

• Experience working within an Engineering or Defense Environment

• Experience with SAP or DRMIS is a plus

The reference Total Target Compensation (TTC) market range for this position, inclusive of annual base salary and the variable compensation target, is between Total Target Cash (TTC) $66,646.80 - 124,407.36 CAD Annual.

This reflects how companies in a similar industry and geographic region generally pay for similar jobs. This range helps the Company make pay decisions as one data point among many. Where a position falls within this range is also dependent on other factors including – but not limited to – the employee’s career path history, competencies, skills and performance, as well as the company’s annual salary budget, the customer’s program requirements, and the company’s internal equity. Thales may offer additional benefits and other compensation, depending on circumstances not related to an applicant’s status protected by local, state, or federal law.

We use artificial intelligence–enabled tools as part of our recruitment process to support activities such as candidate discovery, résumé matching, and interview scheduling. These tools may help screen and assess applications and recommend potential matches based on the requirements within the job description.  All hiring decisions, including candidate evaluation, selection, and disposition, are made by human recruiters. Artificial intelligence does not make hiring decisions on our behalf.

Why Join Us?

Say HI and learn more about working at Thales click here

#LI-Hybrid

#LI-TI1

Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following: 

• Company paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well-Being program.

• Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period.

• Company paid holidays, vacation days, and paid sick leave. 

• Voluntary Life, AD&D, Critical Illness, Long-Term Disability.

• Employee Discounts on home, auto, and gym membership.

Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List, the Canadian Controlled Goods Program, the Canadian Industrial Security Program, the US International Traffic in Arms Regulations (ITAR) and/or the US Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access including eligibility to the Canadian Controlled Goods Program and able to obtain a Canadian Enhanced Reliability security clearance.