Support two go-to-market executives by managing complex calendars, meetings, travel, expenses, documentation, leadership events, and administrative follow-ups. Anticipate executive needs, coordinate across HR, Finance, Marketing, and Sales Operations, and track action items from customer and executive engagements. The role requires discretion, sound judgment, strong organization, and the ability to manage priorities across regions and time zones.
Be the force that brings structure and clarity to our go-to-market teams!
Do you thrive in fast-paced environments where bringing order to complexity makes a real difference? In this role, you’ll support go-to-market executives by ensuring their day-to-day operations run smoothly, efficiently, and with the right level of rigor and judgment.
You’ll join Coveo at a moment of transformation, supporting our most senior leadership while helping the organization scale. This is a hands-on, high-impact administrative role where your organizational strength, grace under pressure, and problem-solving mindset will directly enable customer-facing teams to focus on what matters most.
As our Executive Assistant to GTM Leaders, you will:- Manage complex calendars, coordinate meetings and organize travel for two GTM executives.
- Proactively handle logistics, expenses and administrative follow-ups with accuracy and timeliness.
- Support the planning and execution of key moments such as QBRs, leadership meetings and marketing events.
- Act as a reliable partner to GTM leaders by anticipating needs, flagging priorities and bringing structure to busy schedules.
- Collaborate closely with internal teams (HR, Finance, Marketing, Sales Operations) to ensure smooth coordination.
- Maintain clear documentation and administrative processes that support consistency and scalability.
- Build a strong understanding of internal team dynamics, leadership styles and priorities to anticipate needs, facilitate alignment and support effective collaboration.
- Track and coordinate follow-up actions from customer meetings, events and onsite visits, ensuring clear ownership and timely execution across stakeholders.
- 5+ years of experience in an administrative support role for Executive functions, ideally in a fast-paced or high-growth environment.
- Strong organizational skills with the ability to manage multiple priorities and stakeholders simultaneously.
- Sound judgment, discretion, and comfort working with confidential information.
- Ability to work effectively in English, supporting leaders and teams across different regions and time zones.
- Experience supporting go-to-market, sales or marketing leadership teams.
- Previous exposure to a shared-services or multi-leader support model.
- Strong sense of ownership and a proactive mindset focused on continuous improvement.
- Ability to remain calm, structured and solutions-oriented in complex or ambiguous situations.
- Experience supporting follow-ups and action tracking with customer and executive engagements
Do you think you can bring this role to life? Or add your own color?
You don’t need to check every single box; passion goes a long way and we appreciate that skillsets are transferable.
Send us your application, we want to hear from you!
Join the Coveolife!
We encourage all qualified candidates to apply regardless of, for example, age, gender, disability, gaps in CV, national or ethnic background.
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What you need to know about the Ottawa Tech Scene
The capital city of Canada and the nation's fourth-largest urban area, Ottawa has proven a rapidly growing global tech hub. With over 1,800 tech companies, many of which are leaders in their sectors, the city's tech talent now makes up more than 13 percent of its total workforce. This growth is driven not only by the big players like UL Solutions and Dropbox, but also by a thriving startup ecosystem, as new businesses emerge to follow in the footsteps of those that came before them.
