Executive Assistant - Legal Team

TransUnion's Job Applicant Privacy Notice

What We'll Bring:

At TransUnion, we are dedicated to finding ways information can be used to help people make better and smarter decisions. As a trusted provider of global information solutions, our mission is to help people around the world access the opportunities that lead to a higher quality of life, by helping organizations optimize their risk-based decisions and enabling consumers to understand and manage their personal information. Because when people have access to more complete and multidimensional information, they can make more informed decisions and achieve great things.
Every day TransUnion offers our employees the tools and resources they need to find ways information can be used in diverse ways. Whether it is helping businesses better manage risk, providing better insights so a consumer can qualify for his first mortgage or working with law enforcement to make neighborhoods safer, we are improving the quality of life for individuals, families, communities and local economies around the world.

What You'll Bring:

• Legal Assistant or Legal Administrative Diploma preferred.
• 3 - 5 years of previous experience working in fast-paced business environment.
• Proven ability to prioritize and multi-task.
• Familiarity with legal terminology.
• Outstanding communication skills.
• High level of professionalism.
• Solid organizational skills and attention to detail.
• Ability to handle highly confidential information.
• Commitment to operational excellence.
• Working knowledge of French, an asset.

Impact You'll Make:

This position has sole responsibility for administrative support of the Legal Department; i.e., generates reports, tracks expenses, drafting correspondence, PowerPoint presentations, etc. Composes and types routine correspondence, letters regularly and help process agreements via DocuSign, organized travel and internal meetings. Prepares and has access to confidential materials including reports, statements and agreements. Works independently and seeks guidance on non-routine matters. Has a thorough knowledge of department/division activities within the company. Responds to internal and external inquiries regarding the department’s activities. May serve as a liaison for department/divisional management with other departments and staff members.

Key Responsibilities:

• Track and manage files.
• Draft documents at the direction of legal counsel.
• Keep minutes and agenda meetings, follow-up on correspondence and agreements, obtaining signatures on agreements, keeping legal expense logs, preparing spreadsheets for plan and/or other accounting functions.
• Assist with the maintenance of the file database
• Assist with scheduling, travel arrangements, coordinating meetings.
• Responsible for litigation reports and other reports required for management.
• Responsible for managing tickler systems on files and ensure follow ups are completed, etc.
• Perform other administrative duties that may include filing, scanning documents, basic clerical work, assisting the legal team, etc.
• Prioritize multiple tasks and ensure timely completion.
• Respond in a timely manner to inquiries.
• Other duties as assigned.

This is a hybrid position and involves regular performance of job responsibilities virtually as well as in-person at an assigned TU office location for a minimum of two days a week.

Accommodation is available, including for applicants with disabilities, in accordance with applicable laws.

TransUnion's Internal Job Title:

Administrator III, Legal Operations