Executive Assistant

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world.

Job Description:

The successful candidate will be a proactive self-starter, that is self-confident, creative and an innovative thinker with superior organization skills and the ability to handle a variety of responsibilities working with a diverse team. The role requires the incumbent to be extremely well organized, provide proactive support in delivering their mandate and able to manage conflicting demands, all while demonstrating a high regard for confidentiality.

What will you do?

• Provide administrative support to the Chief Auditor and 2 VPs in the audit function

• Pro-actively manage executive's schedules, including providing pre-read materials/agendas in advance of daily meetings as necessary

• Arrange and coordinate appointments and meetings across multiple locations, while managing conflicting demands and schedule changes

• Course registration support

• Assist with the preparation and distribution of key reports including monthly and quarterly reporting

• Manage the tracking of post audit client surveys, staff evaluations

• Prepare and/or edit documentation and presentations using word, excel and PowerPoint

• Assist with the collection and sharing of thought leadership across the department

• Coordinate travel arrangements and accompanying materials for executives

• Manage/support business expenses on behalf of executives; expense coordination for staff, as required

• Provide ad-hoc support to individual Audit teams as needed

• Manage relevant business data, databases and systems

• Manage collaboration community for digital communications (wiki, shared documents, shared calendar)

• Order office supplies, software and hardware, including inventory maintenance

• Provide filing and the necessary record keeping

• Arrange visitor notices, visiting office assignments and greet guests

• Identify opportunities for process improvements, anticipate potential problems, and be quick with shifting priorities

• Effectively work with other EA’s in scheduling and coordination for meetings and other needs

• May perform other administrative duties as required

What do you need to succeed?

• Minimum of 3-5 years administrative support

• Professional level skills in Microsoft Office (Word, Excel, PowerPoint) with the ability to prepare PowerPoint presentations and simple Excel spreadsheets

• Excellent interpersonal skills, ability to develop networks throughout the organization

• Proven organization and time management skills while managing changing priorities with ease

• Solid verbal and written communications skills

• Team player willing to contribute and help others

• Proven business professionalism and self-motivated

• Detail oriented and able to work independently with minimal direction and regular interruptions

• Ability to quickly learn and work in a fast-paced environment and balance competing priorities

• Energetic self-starter who is able to take initiative, work with minimum supervision, work on projects with frequent interruptions and achieve objectives through others

Assets:

• Previous exposure to finance administrative support

• Proficient knowledge of business-related policies and practices

• Working understanding of social media/collaboration tools (e.g., wikis, shared document repositories)

What's in it for you?

• The opportunity to move along a variety of career paths with amazing networking potential

• Flexible Benefits from the day you join to meet the needs of you and your family

• We’re committed to creating an inclusive and respectful environment. Our goal is to make sure all our employees have the chance to live up to their full potential

• We’re honoured to be recognized as a 2024 Best Workplaces in Ontario by Great Place to Work® Canada

• We are thrilled to be recognized by Excellence Canada with their top-level certification, the Canada Order of Excellence for Mental Health at Work®,  for prioritizing employee well-being, fostering a positive work culture, and achieving excellence in mental health

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The Base Pay range is for the primary location for which the job is posted.  It may vary depending on the work location of the successful candidate or other factors.  In addition to Base Pay, eligible Sun Life employees participate in various incentive plans, payment under which is discretionary and subject to individual and company performance.  Certain sales focused roles have sales incentive plans based on individual or group sales results. 

Diversity and inclusion have always been at the core of our values at Sun Life. A diverse workforce with wide perspectives and creative ideas benefits our clients, the communities where we operate and all of us as colleagues. We welcome applications from qualified individuals from all backgrounds.

Persons with disabilities who need accommodation in the application process or those needing job postings in an alternative format may e-mail a request to [email protected].

At Sun Life we strive to create a flexible work environment where our employees are empowered to do their best work. Several flexible work options are available and can be discussed throughout the selection process depending on the role requirements and individual needs.

We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.

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