The Executive Assistant will support the Senior Executive Team by managing calendars, planning travel, organizing meetings, and handling communications, ensuring efficiency in a dynamic environment.
Sunrise Farms is a group of companies with primary focus in the poultry industry.
From our hatcheries to our “ready to eat” state of the art cooking facilities we service customers in the retail, food service and industrial sectors. We are proud of our support of the Canadian farm as well as our investment in the latest equipment and technologies at our facilities across Canada. Our test kitchens have the most current cooking equipment replicating that used in commercial establishments, to facilitate precision testing. This way you know the product you receive will perform to your expectations. We are proud of our long-standing partnerships with family-owned Canadian chicken farmers to produce high quality products.
Role:
We are proud to be a growing, Canadian owned and operated group of companies that offers innovative, delicious products that cater to evolving consumer preferences while ensuring exceptional quality and safety.
We offer long term, stable employment with competitive wage and benefit packages along with continuous learning opportunities to grow, develop and support you in your career objectives
With an Executive Team of 7 we are looking to expand our support functions to include a skilled Executive Assistant that can lend support the Senior Executive Team and assist to enhance their efficiency and effectiveness.
With a Head Office in Surrey, we are quickly becoming one of the municipalities largest employers with a fast-paced and dynamic environment. We offer the depth and complexity of a metropolitan opportunity balanced with an expanded work life balance.
If you consider yourself to be the person who is always two steps ahead of the people you support, we want to learn more about you. Our ideal candidate will be a creative thinker with a superhuman knack for details and the ability to work cross-functionally. A quick learner and creative problem solver, interested in the bigger picture, you balance a number of projects and responsibilities and are considered the go-to person when something needs fixing.
Responsibilities:
- Utilizing financial prudence, plan, recommend and secure complex travel arrangements for the entire company including, flight, hotel and rental vehicles.
- Manage complex and constantly changing calendars, schedule and recording meetings, and appointments.
- Coordinate virtual and in-person meetings, taking and maintaining accurate and comprehensive minutes.
- Participate in meetings and learning events, engage in team initiatives and projects, and provide short-term backup support for colleagues.
- Serve as the point of contact for general communications, screening phone calls, emails, mail, and visitors; route and resolve information requests.
- Document management: conduct research; prepare correspondence, expense, and statistical reporting; create reports and presentations.
- Prepare and edit information for presentations and reports.
- Manage various databases.
- Research and organize data to represent senior management, which may include directors, executives, and committees.
- Prepare and submit detailed expense reports; reconcile complex statements.
- Event planning: Engage in planning for corporate events including staff holiday parties, summer picnics, and various other employee events.
- Use technical tools and software such as Microsoft Office Suite, specifically Word, Excel, and Visio.
- Act as a virtual assistant and perform other duties as required.
- Participate in executing experiential company events (ie. Holiday luncheon, winter gala, small conferences and or workshops etc.)
Requirements:
- Degree in business administration or equivalent is preferred
- Minimum 2-3 years of Executive Assistant experience
- Experience securing travel arrangements
- Strong verbal and written communication skills
- Comfortable with routinely shifting demands
- Exceptional degree of attention to detail
- Working knowledge of general office equipment
- Strong critical thinking skills are imperative
#LI-SJ
#IND3
At Sunrise Farms we are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or any other identifying characteristic are encouraged to apply.
Please note that the expected new hire salary range provided is derived from a group of like roles within Sunrise Farms. The final offer amount for this role will be dependent on geographical region, applicable experience, and skillset of the candidate.
Top Skills
Excel
Microsoft Office Suite
Visio
Word
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