Executive Assistant

Location

Brookfield Culture

Brookfield has a unique and dynamic culture.  We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader:  Entrepreneurial, Collaborative and Disciplined.  Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.

Job Description

Title: Executive Assistant

Location: Toronto

Job Description:

Key Accountabilities 

We are seeking an Executive Assistant to provide support to members of the Audit executive team and their reports and the heads of the Compensation and HR Services Teams. The ideal candidate will be a self-starter who is detailed oriented, proactive, and professional. The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure while remaining positive, flexible, resourceful, and efficient is key this role. The demonstration of a high level of professionalism and confidentiality is crucial.

Job responsibilities include, but are not limited to:

General Administrative duties: 

General duties:

• Calendar management and scheduling for senior executive team

• Travel booking and coordination of senior executive team

• Event and project management

• Advanced presentation and formatting in PowerPoint including the incorporation and formatting of charts, graphs and images – able to typeset text and design layouts in PowerPoint to effectively “tell a story”

• Advanced formatting of Word documents including track changes and comments

• Manage document preparation for internal and external meetings

• Reviewing, approving and reconciling vendor invoices

• Expense report receipt tracking and report submission

• Manage incoming communications, including email, telephone and mail

• Assist other EA staff with work overflow, when time warrants, during absences, holidays, etc.

• Provide support as needed in onboarding new employees

• Participate in ad hoc office operational projects as required (for example, documentation management)

Candidate Profile:

• 5 years administrative assistant experience 

• Demonstrated ability to handle confidential information appropriately

• Proficient in MS Office, including Word, Excel, PowerPoint and Outlook 

• Experience with Concur is a plus but not required

• Extremely organized with the ability to anticipate requests and be proactive

• Excellent written and verbal communication skills

• Ability to stay focused, efficient, and effective in managing multiple priorities

• Work effectively without supervision

• Strong interpersonal skills and good judgment

• Team player – provide support to other groups when time warrants, during absences, holidays etc.

• Overtime as needed

Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it.  Accordingly, we do not tolerate workplace discrimination, violence or harassment.