Executive Assistant

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world.

Job Description:

About the role:

As our Executive Assistant and a valued team member, you will be called on to offer administrative support to six AVPs within the Canadian Compliance leadership team. You will be working in a fast paced, multitasking environment that often presents competing demands on your time.

What will you do?

• Support leaders in the execution of their work by managing multiple calendars, arranging and coordinating meetings, and managing last minute changes to schedules
• Organize and make appropriate arrangements for business travel and accommodations, and assist with expense reimbursement through Concur
• Help organize and participate in events (e.g. Town Halls, team socials) and larger conference calls, including: booking rooms, coordinating locations, arranging catering, setting up technology services, sending post-event feedback surveys
• Liaise with internal partners such as Event Services, Linguistics, Communications and Legal to coordinate planning activities and carry out activities
• Manage shared drives, SharePoint sites, new hire materials and onboarding resource site
• Work with hiring managers to coordinate onboarding for new employees joining the department
• Manage organizational charts, headcount trackers, and support budget planning and expense tracking
• Prepare presentations, communications, and reports as required
• Support the team by continuously developing knowledge and proactively identify areas for process efficiencies
• Provide back up support for other EAs as needed
• Other duties as required

What do you need to succeed?

• 2 to 5 years experience in an office environment as an executive assistant supporting multiple leaders
• High proficiency/skill working with MS Suite products including Outlook, PowerPoint, Excel (experience with pivot tables), Publisher, CoPilot
• Experience managing, building, and administration of SharePoint sites
• Ability to navigate the organization and network with other Admins to effectively to support leadership
• Efficiently manage expectations/concerns using strong relationship management and communication skills, both verbal and written
• High regard for confidentiality
• Ability to work independently, take initiative and prioritize work with a sense of urgency as required
• Provide accurate, organized, and efficient administrative support
• Demonstrated user proficiency and technical understanding with technology hardware (printers, notebooks, laptops, desktops etc.)

Preferred Skills:

• French bilingualism would be an asset

What's in it for you?

• Hybrid work environment
• A friendly, collaborative, and inclusive culture
• 15 vacation days per year
• Flexible Benefits from the day you join to meet the needs of you and your family
• Pension, stock and savings programs to help build and enhance your future financial security
• The opportunity to move along a variety of career paths with amazing networking potential
• Access to our Global Learning Centre, available 24/7 for your learning needs
• Wellness programs that support the three pillars of your health – mental, physical and financial

Recent Awards:

• We are honoured to be recognized as a 2022, 2023 and 2024 Best Workplaces in Canada by Great Place to Work® Canada
• Great Place to Work® list for Best Workplaces for #HybridWork 2022
• Great Place to Work® list for Best Workplaces for Professional Development in Canada 2022
• Named “Best Places to Work” by Glassdoor, 2021 and 2023

The Base Pay range is for the primary location for which the job is posted. It may vary depending on the work location of the successful candidate or other factors. In addition to Base Pay, eligible Sun Life employees participate in various incentive plans, payment under which is discretionary and subject to individual and company performance. Certain sales focused roles have sales incentive plans based on individual or group sales results.  

Diversity and inclusion have always been at the core of our values at Sun Life. A diverse workforce with wide perspectives and creative ideas benefits our Clients, the communities where we operate and all of us as colleagues. We welcome applications from qualified individuals from all backgrounds.

Persons with disabilities who need accommodation in the application process, or those needing job postings in an alternative format, may e-mail a request to [email protected].

We are proud to be a hybrid organization that offers our employees the choice and flexibility to work from both the office and virtually based on the needs of the business, our Clients and you! Several work options are available and can be discussed throughout the selection process depending on the role requirements and individual needs.

We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.

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