The Executive Assistant will support executives by managing complex calendars and communications, participating in meetings, organizing team events, and identifying operational improvements.
About BioRender
About the Role
What you’ll be doing
What you bring to the table
Why Join BioRender?
At BioRender, we’re on a mission to accelerate the world’s ability to learn, discover, and communicate science — transforming how knowledge is shared and making science open, collaborative, and easily understandable by all.
We’re shaping the future of science communication and are looking for talented individuals to help bring this vision to life! 🚀
We're looking for energetic and detail-oriented Executive Assistants to support our growing Executive team. Executive Assistants at BioRender drive the operational heartbeat of our leadership—we anticipate needs, remove roadblocks, and keep our executives focused on the highest-impact work. We're drivers, not passengers, taking initiative, solving problems before they arise, and moving quickly in a constantly evolving environment.
This is a full-time, hybrid role based in Toronto. You'll have the flexibility to work remotely but will be expected in the office for key meetings, team events, and collaborative work sessions.
Executive Support
- Partner with 2–3 executives to manage complex calendars, travel, and logistics
- Triage and manage communications on behalf of your executives, ensuring timely, professional responses and appropriate prioritization
Strategic Project Management
- Actively participate in key meetings across your executives’ functions taking notes, tracking action items, and driving follow-through on deliverables
- Support team-specific and cross-functional initiatives including quarterly planning, leadership meetings, and strategic company events
Team Culture & Events
- Plan and execute offsites, team events, and socials that foster connection within your departments and across the company—you're a culture carrier, not just a logistics coordinator
- Work with our Sr Executive Assistant and Office and Events Administrator to provide extra support for our Toronto office when needed
Process Improvement
- Proactively identify opportunities to streamline operations, improve workflows, and introduce new tools or systems
- Stay current on AI tools and automation to make your role (and your executives' work) as efficient as possible
- 2–4 years of EA or executive operations experience in a fast-paced tech or startup environment
- Strong communicator with excellent judgment, discretion, and emotional intelligence
- Organized and proactive — you anticipate what’s next and thrive in an evolving, high-growth setting
- Tech-savvy, comfortable with tools like Google Workspace, Slack, and AI-based productivity tools
- Collaborative, reliable, and energized by helping teams run efficiently and effectively
- First principles thinking: You don't just execute tasks — you understand the "why" behind the work and use that to make good decisions
- We are mission-driven: we work collaboratively towards our shared vision of improving scientific communication and accelerating scientific discovery. BioRender figures have appeared in more than 54,000 publications!
- BioRender is loved by millions! We have a world-class NPS and a community of loyal fans and users in 200+ countries!
- Our company is backed by top investors and accelerators like Y Combinator, and we are on a growth trajectory comparable to many top-performing SaaS companies
- We’re remote-first with team members across Canada and the U.S., offering you the flexibility to work from anywhere.
BioRender is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
Top Skills
Ai-Based Productivity Tools
Google Workspace
Slack
BioRender Ottawa, Ontario, CAN Office
Ottawa, ON, Canada
Similar Jobs
Food • Retail • Agriculture • Manufacturing
The Executive Assistant will manage the senior executive’s calendar, coordinate travel, prepare meeting materials, and support overall office efficiency while maintaining discretion and confidentiality in a hybrid work environment.
Top Skills:
ConcurExcelMicrosoft Office SuiteOutlookPowerPointSharepointTeamsWord
Financial Services
The Executive Assistant provides high-level administrative support, manages communications, coordinates budgets, and organizes events, while fostering relationships with stakeholders and ensuring efficient office operations.
Fintech • Insurance • Financial Services
The Executive Assistant will support executives in the Global Talent and Culture Team by managing schedules, organizing events, and facilitating communication across teams, enhancing overall efficiency.
Top Skills:
ExcelPower PointWord
What you need to know about the Ottawa Tech Scene
The capital city of Canada and the nation's fourth-largest urban area, Ottawa has proven a rapidly growing global tech hub. With over 1,800 tech companies, many of which are leaders in their sectors, the city's tech talent now makes up more than 13 percent of its total workforce. This growth is driven not only by the big players like UL Solutions and Dropbox, but also by a thriving startup ecosystem, as new businesses emerge to follow in the footsteps of those that came before them.
