Description
At CDW, we make it happen, together. Trust, connection, and commitment are at the heart of how we work together to deliver for our customers. It's why we're coworkers, not just employees. Coworkers who genuinely believe in supporting our customers and one another. We collectively forge our path forward with a level of commitment that speaks to who we are and where we're headed. We're proud to share our story and Make Amazing Happen at CDW.
* This Role is a 6 month to 12 month Contract
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The Facilities Coordinator is responsible for coordinating facilities operations, vendor management, workplace services, and space utilization activities within CDW's office environment. This role works closely with internal stakeholders, building management, vendors, and the Corporate Real Estate team to ensure a safe, efficient, and well-maintained workplace that supports business operations and employee experience.
The successful candidate will bring strong organizational skills, attention to detail, and the ability to manage multiple priorities while collaborating across departments and external partners.
Key Areas of Responsibility
Facilities Operations & Workplace Management
- Coordinate daily facilities operations to ensure CDW's office environments remain safe, functional, and well maintained.
- Act as a primary point of contact for facilities-related requests, maintenance issues, and workplace support needs.
- Coordinate office moves, reconfigurations, and workspace planning initiatives in collaboration with Corporate Real Estate and business stakeholders.
- Maintain accurate records related to office occupancy, space planning, and facilities operations.
- Assist with the implementation of corporate workplace standards and facilities initiatives across Canadian locations.
Vendor & Service Provider Management
- Coordinate with external service providers including cleaning, maintenance, pest control, security, and building management.
- Support the selection, onboarding, and performance monitoring of facilities vendors.
- Ensure vendors meet contractual obligations and service level agreements (SLAs).
- Track vendor performance and escalate issues as necessary to maintain service quality.
- Manage facilities-related invoices and assist with budget tracking and reporting.
Soft Services Management
- Oversee soft services such as housekeeping, waste management, pest control, and other workplace services.
- Ensure consistent cleanliness, hygiene, and operational standards across all office spaces.
- Coordinate inspections and service reviews to ensure vendors meet established quality standards.
- Develop and support standard operating procedures (SOPs) for facilities services.
Project Coordination
- Support Corporate Real Estate projects including office relocations, renovations, lease renewals, and workspace redesign.
- Coordinate project schedules, timelines, and stakeholder communications.
- Assist with tracking project milestones, budgets, and reporting progress to leadership.
- Collaborate with internal project teams and external contractors during construction and improvement projects.
Space Planning & Reporting
- Maintain space management tools and databases to track occupancy and workspace utilization.
- Assist in preparing quarterly space utilization reports and facilities performance metrics.
- Support data collection and reporting to inform real estate decisions and workplace planning strategies.
- Maintain facilities documentation including floor plans, vendor contracts, and service records.
Health, Safety & Compliance
- Ensure all facility operations comply with local health, safety, and regulatory standards in Canada.
- Support implementation of workplace safety procedures and emergency preparedness plans.
- Coordinate safety inspections, drills, and compliance activities.
- Work with internal teams to maintain a safe and secure workplace environment.
Education and Experience
- Bachelor's degree in Business Administration, Facilities Management, Real Estate, or a related discipline preferred.
- 2- 4 years of experience in facilities coordination, corporate real estate, office operations, or workplace services.
- Experience supporting vendor relationships and coordinating service providers within a corporate environment.
- Exposure to office moves, workspace planning, or facilities projects is considered an asset.
Required Skills & Qualifications
- Strong organizational and project coordination skills with the ability to manage multiple priorities.
- Excellent communication and interpersonal skills with the ability to collaborate across teams and with external vendors.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint) and facilities or space management systems.
- Strong analytical and problem-solving abilities with attention to detail.
- Ability to work independently while supporting cross-functional initiatives.
- Demonstrated ability to adapt to changing priorities and business needs.
- Comfortable working in a fast-paced, collaborative corporate environment.
Preferred Qualifications
- Experience working in corporate real estate or facilities management in a multi-site environment.
- Familiarity with space management software or workplace management platforms.
- Knowledge of Canadian workplace safety regulations and facilities standards.
- Experience supporting workplace transformation or office relocation projects.
* Successful candidate will be required to be work from our Etobicoke or Downtown Toronto location 5 days per week
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At CDW, we strive to offer market-competitive total rewards packages to attract and retain talent. As such, we are committed to pay transparency and ensuring fair compensation for all our coworkers. Each of our roles is assigned a salary range that is informed by multiple sources of market data. We determine individual pay within a given range based on a candidate's prior experience, knowledge, skills and abilities. This approach allows us to offer competitive and equitable salaries that reflect the value and responsibilities of each role at CDW. Salaries are based on a 40-hour workweek, and paid on a bi-weekly payroll schedule.
Pay range: $70,000 - $ 90,000, depending on experience and skill set
Current Opening: This posting reflects a currently available position within our organization for which we are actively recruiting.
CDW is committed to being an AI-fluent organization
We're looking for people who bring curiosity, a learner's mindset, and a willingness to engage with ever-evolving technology and tools. We value adopting AI as a partner, openness to experimentation, and a shared interest in learning together on AI. Our goal is to create a culture where AI enhances- not replaces- human creativity and decision-making. You don't need to be an expert today; what matters is your readiness to explore, adapt, and grow with us as we integrate AI responsibly and effectively into our work.
We make technology work so people can do great things.
CDW is a leading multi-brand provider of information technology solutions to business, government, education and healthcare customers in the United States, the United Kingdom and Canada. A Fortune 500 company and member of the S&P 500 Index, CDW helps its customers to navigate an increasingly complex IT market and maximize return on their technology investments. Together, we unite. Together, we win. Together, we thrive.
CDW is an equal opportunity employer. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other basis prohibited by state and local law.
CDW is committed to fostering an equitable, transparent, and respectful hiring process for all applicants. During our application process, CDW's goal is to get to know you as an applicant and understand your experience, strengths, skills, and qualifications. While AI can help you present yourself more clearly and effectively, the essence of your application should be authentically yours. To learn more, please review CDW's AI Applicant Notice .
