Lead Coordinator, Research and Program Support

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Reporting to the Director, Centre de recherche sur les francophonies canadiennes, the incumbent is responsible for the day-to-day activities coordination of the Research Centres under her or his responsibility, including, event coordination, marketing and communications coordination and operations management.  Responsible for overall communications planning/implementation and key activities in support of the Centres’ research, outreach and training/development programs. Establish a strong contact management system and proactively engage target audiences with a variety of communications and outreach tools in order to implement the Centre’ project communications plans aimed at projecting a positive image, promoting and increasing the visibility of the Centres at the Faculty of Arts, the University of Ottawa and outside the University.

*The duties of the position will be performed in French only. The candidate must demonstrate an excellent command of the French language (spoken and written).

In this role, your responsibilities will include:

• Operations:  Responsible for the day-to-day operations of the Centres including budget planning and management, as well as office management. Identify needs for policies and procedures to provide operational clarity, efficiency and management of activities and risk.  Coordinate, undertake/supervise and plan activities involving clerical tasks and budgeting functions with the designated administrative staff of the Office of the Vice-Dean, Research.
• Events management: Lead all aspects of planning and execution for small- to mid-sized events and other special events in order to project a positive image of the Centres, faculty and/or the university. To this end, working with Centres’ staff or members, identify key activities, elements and timelines, ensure event logistics are planned and run smoothly, and monitor and communicate progress. Develop event budgets and ensure that all activities take place within budget limitations. 
• Communications: Develop and execute an annual communications plan that supports the Centres’ communications needs for various internal and external target audiences. To this end, write content for annual reports, news bulletins, brochures, speeches, web, social media and press releases and coordinate/proofread translation. Perform needs and cost/benefit analyses of proposed communications plans to support the annual budget planning of the Centre and ensure that related activities comply with budget limits.
• Marketing: Develop and implement marketing strategies for the Centres in accordance with University and Faculty standards. To this end, design marketing material, and collaborate with graphic designers and photography and printing resources in its production to promote the Institute while ensuring compliance with graphic standards. Perform needs and cost/benefit analyses of proposed marketing plans to support the annual budget planning of the Centres and ensure that related activities comply with budget limits.
• Documentation:  Ensure that documentation and record keeping is appropriate, organized and meets all appropriate standards. Maintain an inventory of the Centre’s technological support including software, hardware and manuals. Maintain schedules of Centre space allocations. 

What you will bring:

• Knowledge of communications principles normally acquired through a postsecondary degree in a related discipline or an equivalent combination of education and work experience
• Minimum 3 years of demonstrated experience in a similar role
• Experience in event planning and organization
• Experience managing projects
• Experience managing budgets
• Advanced knowledge of computer systems and software including graphic design and web applications, contact management systems, social media platforms, spreadsheets, databases, Internet and e-mail. Knowledge of Drupal and Constant Contact would be an asset.
• Knowledge of web accessibility guidelines and experience in their application 
• Experience in planning and implementing a communications plan
• Experience giving presentations to large groups in both official languages
• Strong public relations, interpersonal and communication skills
• Strong organizational skills
• Ability and availability to work occasionally outside of normal office hours
• Bilingualism - French and English (spoken and written)

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa: 
Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.
The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact [email protected] to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.
If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.