WHAT WILL YOUR NEW ROLE BE
Corporate Governance & Record-Keeping
Minute Books: Help update and maintain digital minute books.
Entity Management: Update and manage the legal entity database through the platform GEMS to track directors, officers, and ownership structures.
Annual Filings: Prepare and file annual returns, registrations, and other statutory filings to ensure the companies remain in "Good Standing".
Resolutions: Draft routine corporate resolutions.
Legal Coordination & Operations
Support: Assist with the intake and tracking of acquisitions. Coordinate signatures via DocuSign/Adobe Sign.
KYC Compliance: Manage "Know Your Customer" (KYC) requests, ensuring all corporate documentation is provided accurately and securely.
External Liaison: Coordinate with external counsel to effect corporate changes such as amalgamations
Internal Liaison: Act as the primary administrative contact for cross-functional requests regarding legal documents and corporate information.
Administrative Support
Legal Spend: Help process legal invoices and track department expenses against the budget.
File Management: Maintain a high-quality, organized digital filing system (e.g., SharePoint) for all legal and historical documents.
WHAT WE ARE LOOKING FOR
Experience: 2–5 years of experience in a corporate legal department or a business law firm.
Technical Proficiency: Advanced skills in Microsoft Office 365 (Word, Excel, PowerPoint) and e-signature tools.
Soft Skills: Exceptional attention to detail, strong organizational skills, and the ability to work independently.
Education: Paralegal certificate or Law Clerk diploma is a strong asset.
Experience with Entity Management Software (e.g., Computershare, and/or SharePoint).
Knowledge of corporate registry systems (e.g., Corporations Canada, Delaware Secretary of State).
WHAT WE OFFER
Three weeks' vacation (four weeks after three years and five weeks after seven years) plus five personal days
Comprehensive Medical, Dental and Vision coverage from your first day of employment
Financial and professional development support for CPA candidates and members
Employee stock ownership and RRSP matching programs
Lifestyle rewards program
Flexible work options
Performance driven organization with many opportunities for advancement
And more!
COMPENSATION DETAILS
The potential salary range for this role is $60,000 to $70,000 per year, with eligibility for bonus or merit program. Final compensation will be based on experience, skills, market conditions, and internal equity. We offer a competitive Total Rewards program including health benefits, RRSP matching, stock option, and career development opportunities.
