Position Summary
Our team is seeking a detail-oriented and experienced Payroll Manager (US & Canada) to oversee all aspects of payroll administration. The ideal candidate will ensure accurate and timely payroll processing, compliance with labour laws and tax regulations, and effective management of payroll systems and processes. The Payroll Manager will work closely with HR, Finance, and external vendors to support organizational goals and ensure employees are paid correctly and on time.
The Payroll Manager will report to the Vice President of Human Resources and will lead a team of payroll professionals, oversee payroll-related accounting activities, and play a key role in payroll integration for acquisitions. This position offers a hybrid work environment and requires a hands-on leader with strong technical expertise in North American payroll and the ability to manage multiple priorities in a fast-paced setting.
The expected salary range for this role is between $135K and $150K, depending on experience and qualifications, plus an annual bonus. Note this role is being opened as the current individual will be retiring in Q227 and we require significant overlap for training. AI is used to screen, assess, or select applicants for this role.
Key Responsibilities:
Payroll Operations
- Oversee full-cycle payroll processing for 3,000+ employees across Canada and the U.S.
- Ensure compliance with federal, provincial/state, and local payroll legislation
- Manage payroll calendars, audits, and year-end processes (T4s, W-2s, etc.)
- Partner with Finance on audits, reporting, and accruals
Acquisitions & Integration
- Lead payroll integration for acquisitions
- Assess risks, align systems, and ensure seamless onboarding of new employees
Compliance & Controls
- Maintain strong internal controls and audit readiness
- Ensure adherence to internal compliance standards
Leadership
- Lead, mentor, and develop a team of 5 payroll staff
- Allocate workload, improve processes, and ensure cross-training
Process Improvement
- Identify automation and efficiency opportunities
- Improve payroll systems, workflows, and reporting
Key Competencies:
- Has strong attention to detail, and excellent analytical and problem-solving skills
- Possesses effective written and oral communication skills
- Accustomed to managing sensitive or confidential information appropriately
- Proven ability to multitask and effectively manage competing deadlines
- Demonstrated leadership and decision-making abilities
Required Experience:
- 8–10+ years of payroll experience, including leadership roles
- Deep knowledge of Canadian and U.S. payroll legislation
- Strong knowledge of payroll accounting (journal entries, reconciliations)
- Experience with ADP and/or Workday an asset
- Strong Excel skills, including pivot tables and VLOOKUP/XLOOKUP
- Experience leading and developing teams
Qualifications:
- Education
Bachelor’s degree in Accounting, Finance, Human Resources, or a related field. - Certifications (Preferred)
PCP/PLP (Payroll Compliance Professional / Payroll Leadership Professional – Canada) and/or CPP (Certified Payroll Professional – US)
Jonas Software is a leading provider of enterprise management software solutions, serving a wide range of vertical markets including hospitality, healthcare, construction, education, personal care, fitness, leisure, moving and legal services, to name a few. Within these markets, Jonas is comprised of over 65 distinct brands, each a respected leader in its domain.
Jonas’ vision is to be the branded global leader across these verticals and to be recognized by customers and industry stakeholders as the trusted provider of “Software for Life.” We are committed to technology, product innovation, quality, and exceptional customer service.
Jonas Software supports over 60,000 customers in more than 30 countries. We employ over 6,000 skilled professionals, including industry experts and technology specialists. Across our broader network, we support a global workforce of more than 30,000 employees.
Headquartered in Canada, Jonas Software has a global footprint with offices around the world. We’re a 100% owned subsidiary of Constellation Software Inc., based in Toronto, publicly listed on the TSX (CSU.TO), and a member of the S&P/TSX 60 Index.
