Support project teams in commercial interior tenant-improvement work by preparing bid documentation, setting up job profiles and logs (submittals, RFIs, change orders), tracking contracts, insurance, and invoicing, assisting close-out, coordinating with field superintendents, and providing administrative and operations support while learning project management processes and managing low-risk projects.
Skyline is Building Better Together
Come join us at Skyline Construction, a leader in commercial interior construction founded in 1996. Today, Skyline operates multiple offices located throughout California, Washington, and Illinois. Skyline is 100% employee-owned, and has been recognized as one of Inc. Magazine’s Best Workplaces for the past 5 years. We believe that we are “building better together.”
What’s in it for you?
Welcome to the world of commercial interiors. This role is an introduction into tenant improvement construction and every aspect of project management. You will learn from industry leaders with the opportunity to participate in multiple fast paced projects throughout the course of a year. You will learn multiple skill sets, gain hands on experience and witness every aspect of the construction process from project estimating through close-out. We have an established career path in place to help you grow and succeed, with a shared responsibility towards employee career development. You will be given the technology tools and resources to learn, with the opportunity to manage your own low-risk projects.
As a Project Coordinator in Skyline's San Francisco office, you will serve in the following areas:
Project Preparation and Set-Up
- Assist Project Team with preparation of bid documentation, as necessary.
- Plot and /or order and distribute plans.
- Prepare for Project Team review, all Subcontractors. Issue and track execution of Subcontracts.
- Assist Project Team in setting up new job profiles in Timberline.
- Assist Project Team in preparing Subcontractor Lists.
- Assist Project Team in setting up Submittal Logs, Shop Drawings Logs, Drawing Logs, Request for Information (RFI) logs, Change Order Request and Change Order Logs, etc.
- Assist Project Team in preparing letters of intent/subcontracts/requests for insurance as needed.
- Photocopying and other administrative duties as required by the Project Team.
Project Maintenance and Close-Out
- Track insurance, contracts, bid bond and performance bonds.
- Assist Project Team in obtaining documents and preparing Close-Out binders for the projects.
- Assist Project Team in tracking Subcontractor / Vendor invoicing.
- Support Sr. VP of Operations.
- Assist in rolling out new processes and procedures for Operations.
- Maintain Operations filing materials.
- Assist with general office administrative practices to keep work flowing and provide employees with the tools and training they need to be successful.
- Coordination with Field Superintendents for project administration related tasks.
The successful candidate will possess:
- Associate Degree in Administration, Certificate or 3 years’ experience is preferred.
- Previous experience working with a General Contractor in a similar capacity is preferred.
- Superb organization skills; must be able to adopt current organizational system with the ability to retrieve and deliver required information efficiently
- Careful attention to detail
- Identify and prioritize tasks based on importance and deadlines
- Must have outstanding time management; responsible for coordinating multiple large scale projects at once
- Flexibility: ability to adapt to changes quickly with short notice
- Must be able to multitask and establish priorities with an effective course of action
- Must be self-sufficient and a self-starter who is flexible and willing to modify plans when necessary
- Have the ability to accomplish routine tasks
- Is a team-player who works well with others; takes time to help coworkers, clients and subcontractors
- Problem solving: ability to use resources and gather information to effectively find a solution
Perks and Benefits
- Employee Stock Ownership Plan (ESOP)
- Competitive Medical Insurance plan options including an HSA plan with Company deductible contributions.
- Dental Insurance
- Vision Insurance
- 401K Plan Matching
- Paid Vacation and Sick Leave
- Life Insurance
- Flexible Spending Account (FSA)
- Gym reimbursement program
- Ability to enroll in various voluntary benefits (Pet Insurance, Identity Theft Protection, Legal Assistance and more.)
Similar Jobs
Gaming
Lead development of core client systems and engine-level infrastructure in Unity/C#. Diagnose and fix cross-cutting performance issues, upgrade third-party SDKs, evolve build tooling, produce design docs, scope multi-week infrastructure initiatives, mentor engineers, and drive profiling, optimization, and architecture changes to enable future features.
Top Skills:
AndroidAWSC#DatadogGitiOSKubernetesUnity
Cloud • Greentech • Social Impact • Software • Consulting
Manage a portfolio of global enterprise customers to drive expansion and maximize bookings. Lead strategic, outcome-focused selling, coordinate cross-functional teams, manage RFPs/procurement/legal reviews, maintain account plans and forecasting, and engage executives. Expect 10–20% travel for in-person strategic meetings.
Top Skills:
6SenseChallengerG2GongLinkedin Sales NavigatorMeddpiccOutreachRichardsonSalesforceSpinZoominfo
Cloud • Greentech • Social Impact • Software • Consulting
Own and grow a portfolio of enterprise customers by identifying expansion opportunities, selling new modules and users, coordinating cross-functional teams, maintaining account plans and forecasts, engaging executives, and closing multi-stakeholder deals with 10-20% travel.
Top Skills:
6SenseG2GongLinkedin Sales NavigatorOutreachSalesforceZoominfo
What you need to know about the Ottawa Tech Scene
The capital city of Canada and the nation's fourth-largest urban area, Ottawa has proven a rapidly growing global tech hub. With over 1,800 tech companies, many of which are leaders in their sectors, the city's tech talent now makes up more than 13 percent of its total workforce. This growth is driven not only by the big players like UL Solutions and Dropbox, but also by a thriving startup ecosystem, as new businesses emerge to follow in the footsteps of those that came before them.
