Coordinate multiple projects by maintaining schedules, status reports, documentation, action items, milestones, requirements, backlogs, governance materials, and project metrics. Facilitate meetings and workshops, document decisions, manage risks, issues, dependencies, and changes, and support Agile, hybrid, and traditional delivery approaches. The role also coordinates stakeholders, vendors, project teams, and business partners while contributing to planning, scope management, business analysis, and delivery outcomes.
This is a remote position.
Position: Project Coordinator
Location: Remote within Canada
Job ID#: RFR-I021
Duration: 5 Months
Role Overview
We are seeking a Project Coordinator to support project delivery activities across multiple concurrent initiatives. This role is ideal for an organized, detail-oriented professional who enjoys coordinating stakeholders, managing project documentation, supporting business analysis activities, and contributing to successful project outcomes.
Key Responsibilities
- Support project delivery activities across multiple concurrent projects, including schedule maintenance, status reporting, project documentation, action item tracking, milestone coordination, and delivery support.
- Coordinate and facilitate project meetings, workshops, stakeholder discussions, and planning sessions.
- Prepare agendas, document decisions, record meeting minutes, and track follow-up actions.
- Support requirements gathering activities by facilitating discussions, documenting business needs, capturing stakeholder requirements, and maintaining requirements documentation throughout the project lifecycle.
- Assist with scope definition and scope management activities, including documenting project objectives, business outcomes, assumptions, constraints, deliverables, and scope boundaries.
- Translate business discussions, stakeholder feedback, and workshop outcomes into project artifacts such as requirements, user stories, backlog items, acceptance criteria, risks, decisions, and action plans.
- Support Agile and hybrid delivery approaches through participation in backlog refinement, sprint planning, sprint reviews, retrospectives, roadmap discussions, and ongoing project planning activities.
- Assist with backlog management by organizing and maintaining epics, features, user stories, priorities, dependencies, and acceptance criteria.
- Build and maintain effective working relationships with stakeholders, project teams, business partners, vendors, and subject matter experts.
- Support project governance activities, including preparation of project status reports, governance materials, decision logs, RAID logs, governance presentations, and change requests.
- Support risk, issue, dependency, and change management processes through documentation, monitoring, escalation, and reporting.
- Contribute to project planning activities, including schedule development, resource coordination, milestone tracking, work planning, effort estimation support, and project administration.
- Prepare project metrics, dashboards, reports, presentations, and analysis to support decision-making and performance monitoring.
- Utilize Microsoft 365 applications and project management, work management, backlog management, and reporting tools.
- Apply strong organizational, analytical, critical-thinking, and problem-solving skills to support project delivery and manage competing priorities.
- Demonstrate business acumen and an understanding of how projects, technology initiatives, process improvements, and organizational change contribute to business objectives and strategic outcomes.
Required Qualifications
- 3 to 5 years of business experience supporting projects, programs, initiatives, organizational change efforts, or operational improvement activities.
- Experience in project coordination, project administration, PMO support, business coordination, business analysis, requirements coordination, or a related role.
- Experience supporting requirements gathering workshops, stakeholder interviews, process mapping sessions, backlog creation activities, or business analysis initiatives.
- Experience assisting with project planning, scheduling, governance reporting, risk management, issue management, and change management activities.
- Experience facilitating meetings, documenting decisions, tracking commitments, and coordinating follow-up activities among stakeholders.
- Knowledge of Agile, hybrid, and traditional project delivery methodologies.
- Experience using project scheduling, collaboration, reporting, and work management tools.
- Post-secondary education in Business Administration, Commerce, Project Management, Information Technology, Management Information Systems, or a related discipline, or an equivalent combination of education and experience.
- Progress toward or completion of a recognized project management certification such as CAPM, PMP, PRINCE2, Scrum, or Agile-related certification is considered an asset.
Nice to Have
- Experience working with both Waterfall and Agile project delivery methodologies.
About Symbiotic Digital.
Symbiotic Digital provides the IT Experts you need that solve problems and get things done. See what the top 2% in their field can do for you. (Symbiotic Digital is a division of Symbiotic Group Inc.)
We serve customers in two ways, we provide:
- Digital Experts: IT Consulting expertise. Bright Minds That Produce Proven Results
- Recruitment: Find The Right People You Need
Serving IT & Business leaders, Symbiotic Digital provides a business system that enable us to provide the Expert Technical staff needed to solve challenging business and IT problems. IT leaders in the most reputable organizations in Canada have relied on Symbiotic Digital to help them staff difficult assignments with proven Experts uniquely evaluated by our proven QMS- Quality Management System Staff Development Model. We are a 100% Indigenous owned company.
Learn more online at https://www.symbioticgroup.com/home-sd/.
Please submit your most recent resume to: [email protected]
View All Jobs online at: https://www.symbioticgroup.com/view-jobs/
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