Project Coordinator

This position is an existing vacancy.  

Benefits include: 
•    3 weeks paid time off per year
•    Employee Assistance Plan
•    Flexible Health and Wellness Spendings Account 
•    HOOPP Pension plan

Who are we?  
Pinecrest-Queensway Community Health Centre is an innovative, community-based, multi-service center. We strive to meet the needs of the diverse communities we serve. We work in partnership with individuals, families, and communities to help them reach their full potential, with a particular focus on those who are most vulnerable and at risk. PQCHC is an equal opportunity employer and values diversity in its workforce. If at any stage in the selection process you require accommodation due to a disability. Please let us know the nature of the required accommodation. 

Job Summary: 

The Project Coordinator provides day-to-day project management for the development of a Food Security Program. Reporting to the project leads and supporting a Steering Committee, the Coordinator keeps the collaborative organized, on schedule, and accountable by maintaining the project plan, coordinating partner activities, tracking decisions and deliverables, monitoring risks and budgets, and supporting reporting, grant writing, and funding proposal requirements. 

Working closely with the steering committee, participating food bank partners and a consultant, the Coordinator translates community engagement activities and implementation priorities into clear tasks, timelines, responsibilities and measurable progress. The role requires strong organizational and communication skills, sound judgment and a collaborative, community-centred approach. 

Job Specific Responsibilities: 

Project Management and Implementation Coordination  

• Develop, maintain and regularly update the project workplan, including milestones, deliverables, timelines and responsible leads.  

• Coordinate day-to-day implementation of approved project activities across participating organizations.  

• Use practical tools such as action, decision and risk logs and milestone trackers to keep the project on schedule.  

• Monitor progress against scope, schedule and budget, identify delays or risks, and recommend next steps.  

Governance, Meetings and Partnership Coordination  

• Coordinate steering committee meetings and partner planning sessions, including scheduling, agendas, minutes and action follow-up.  

• Act as the central point of contact for routine coordination among participating food banks, PQCHC, the consultant and other partners.  

• Track partner commitments and decisions, and escalate significant risks, issues or scope changes to the Director and steering committee.  

Community Engagement and Communications Support  

• Support the consultant’s community engagement plan through outreach, scheduling, accessible meeting arrangements and follow-up.  

• Help ensure engagement activities are accessible, respectful and culturally responsive, and that community feedback is documented.  

• Prepare plain-language project updates and meeting summaries for partners.  

Monitoring, Evaluation and Reporting  

• Collect activity, participation and milestone information from partners and maintain a simple progress tracker.  

• Support development of funder reports and steering committee updates.  

• Support grant writing and funding proposals by gathering program data, drafting content and tracking deadlines and funder requirements.  

• Support project evaluation and document lessons learned and promising practices.  

Budget and Administration  

• Monitor expenditures against the approved budget with the Director and Finance, keep records of invoices and commitments, and flag variances.  

• Coordinate routine administrative processes in accordance with PQCHC policies and funder requirements.  

Decision-Making and Accountability  

• Manages routine project coordination and administrative decisions within the approved workplan, budget and organizational policies.  

• Makes recommendations on sequencing, timelines, risk responses and coordination approaches.  

• Escalates decisions with financial, contractual, reputational, partnership or service-delivery implications to the project leads and, where required, the steering committee.  

• Handles project and participant information with discretion and in accordance with privacy and confidentiality requirements.  

Qualifications: 

• Post-secondary degree or diploma in health, social sciences or a related field, or an equivalent combination of education and experience  

• Two to three years’ experience in project coordination, community development or health promotion  

• Lived experience is considered an asset 

• Demonstrated project management skills, including work planning, tracking deliverables, and managing risks and deadlines 

• A strong understanding of food insecurity, including its social determinants and its impact on individuals and communities is an asset. 

• Knowledge of Ottawa's west-end communities, including the PQCHC's and Britannia Woods'  catchment areas, and the local food security landscape, community partners, food banks, and poverty reduction initiatives, or the ability to quickly acquire and apply this knowledge is an asset. 

• Working knowledge of community development values, principles, and the political process  

• Experience with, and sensitivity to, minority groups, people of different ages and income groups, and an awareness of the issues that affect these groups 

• Experience supporting program implementation, monitoring and reporting  

• Experience supporting grant applications or funding proposals is an asset; ability to write clearly in plain language  

• Flexibility to work occasional evenings or weekends in locations identified by the Centre 

• Experience in group facilitation or meeting coordination  

• Knowledge of English is essential; knowledge of a second language commonly used in the community will be considered an asset  

• Valid driver’s license and access to a vehicle required 

• Proficiency in Microsoft Office and project tracking tools