Project Coordinator

Location: Ottawa, Canada

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.

For decades, Ottawa has been a global technology leader. Today, Canada’s capital holds one of the brightest and most diverse technological ecosystems in North America. Voted as Canada’s best place to live 2017 by Maclean's, Ottawa offers a low cost of living with a high quality of life. The Thales Ottawa office has been a major supplier and long-term trusted partner to DND, enabling the Canadian Armed Forces and the Canadian Coast Guard to achieve mission success.

Ottawa, ON., (CAN.), Hybrid

Thales is looking for a Project Coordinator is responsible for coordinating a range of project coordination and financial activities on behalf of the Project Manager. The Project Coordinator shall ensure that day-to-day activities affecting the project are carried out in an effective manner.

The Project Coordinator supports the Project Manager and coordinates internal (Control Account Managers, Work Package Managers, etc) and external (Customer, suppliers, sub-contractors, partners) dedicated teams by involving relevant stakeholders such as finance, contract management, etc.

The Project Coordinator also supports the Project Manager direct the project activities to reach completion of the project regarding its technical, industrial, financial, and customer satisfaction aspects.  Such activities include but are not limited to risk and opportunity management, change management, action items, project closure, lessons learned, estimation of labour and non-labour resources.

Within the LC4ISR program, the Project Coordinator will support financial reviews/reporting, deliverables support, coordination of invoices and billing, organization of data gathering, scheduling, product & project efficiency (P&PE) documentation and supporting implementation of new tools and processes.

Duties, at the discretion of the Project and/or PMO Manager, may include the following:

• Serve as the focal point of contact between Finance and project leadership team. Review/track incoming invoices, compile cost data and copies of invoices for delivery to Central Finance Team on a monthly basis, to support the billing process.
• Review/track outgoing invoices to prime contractor, ensuring traceability of deliverables completed. Support project leadership team with process deliverables as needed, including project dashboards and P&PE material.
• Support new systems and process implementations, and continuous improvement initiatives. Support planning, scheduling, resource allocations, as needed.
• Develop positive relationships with all internal and external project stakeholders, including subcontractors and customers. Assist Project Manager with managing project resources, equipment, space and facilities.
• Keep track of actual and projected project costs, budgets and variances. Schedule and attend all identified meetings (internal and external), preparing agendas, minutes, and tracking action items.
• Work with cross functional teams such as Finance, Contracts, Procurement, and Quality on project requirements. Support project activities such as risk management, change management, action items, project closure, estimations of labour and non-labour resources (includes managing and maintaining applicable registers).Support the PM to control and manage requirements, establish project baseline, project structure (WBS, OBS, RAM), and work package descriptions.

The successful candidate will have:

• Office Administration and or Business Administration diploma or equivalent.
• Five to seven years of experience in a similar role.
• Ability to work independently with minimal supervision.
• Strong organizational skills and ability to balance multiple priorities.
• Strong written and verbal communication skills.

If you’re excited about working with Thales, but not meeting the requirements for this position, we encourage you to join our Talent Community.

Physical Environment: Hybrid role – Onsite and remote working

Travel:  minimal travel required.

What We Offer

• Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following:
• Company paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well-Being program.
• Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period.
• Company paid holidays, vacation days, and paid sick leave.
• Voluntary Life, AD&D, Critical Illness, Long-Term Disability.
• Employee Discounts on home, auto, and gym membership.

Why Join Us?

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Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List, the Canadian Controlled Goods Program, the Canadian Industrial Security Program, the US International Traffic in Arms Regulations (ITAR) and/or the US Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access including eligibility to the Canadian Controlled Goods Program and able to obtain a Canadian NATO Secret clearance.