Source and recruit technical and non-technical talent globally, build pipelines for high-priority roles, conduct personalized outbound campaigns, and partner with hiring managers through offer closure. The role requires strong Boolean, X-Ray, GitHub, and passive-candidate sourcing skills, along with recruiting analytics, AI and automation use, coordination, and independent management of multiple hiring priorities.
Fireflies.ai is the leading AI teammate for meetings, trusted by more than 20 million users across over 500,000 organizations, from fast-growing startups to Fortune 500 enterprises. Fireflies captures knowledge, automates repetitive work, and helps teams become more productive before, during, and after every meeting.
Fireflies has achieved unicorn status with a valuation exceeding $1 billion. In 2024, Ramp recognized Fireflies as the sixth most popular AI platform by number of paying customers, alongside companies including OpenAI, Midjourney, and Anthropic. There is a good chance you have already seen Fireflies quietly powering one of your recent meetings.
We're looking for a creative Talent Acquisition & Sourcing Specialist who loves hunting exceptional talent and can independently build pipelines across technical and non-technical roles. This is a high-ownership, sourcing-heavy role. You'll combine creative sourcing, strong recruiting judgment, data, AI, outreach, recruitment coordination and automation to help Fireflies build a world-class global team.
- Source technical and non-technical talent globally.
- Build pipelines for niche and high-priority roles.
- Use LinkedIn, GitHub, X-Ray search, communities, referrals, and alternative sourcing channels.
- Partner with hiring managers from intake through offer closure.
- Run personalised outbound sourcing campaigns.
- Use AI and automation to improve sourcing, research, outreach, and recruiting operations.
- Track recruiting funnels and identify areas for improvement.
- Manage multiple hiring priorities while maintaining speed and candidate quality.
Roles You'll Hire:
- Technical: Full-Stack, Backend, AI/ML, Infrastructure, Database, Senior/Staff Engineers and Engineering Leaders.You should be comfortable understanding technologies such as Node.js, React, TypeScript, Python, GraphQL, AWS/GCP, Docker, Kubernetes, PostgreSQL, MongoDB and Redis.
- Non-Technical: Product Marketing, Growth, Performance Marketing, Sales, Customer Success, Product, Operations and Design.
We want recruiters who evaluate real candidate impact and evidence—not simply titles and keywords.
- 2–5 years of recruiting/sourcing experience.
- Strong technical sourcing capability.
- Experience hiring both technical and non-technical talent.
- Strong Boolean and X-Ray search skills.
- Experience sourcing through GitHub and channels beyond LinkedIn.
- Experience engaging passive candidates and running outbound campaigns.
- Strong communication, research, and analytical skills.
- Ability to manage multiple hiring priorities independently.
- Comfortable using AI and recruiting automation tools.
- Data-driven and highly accountable.
- Experience working with global/remote teams.
An engineering or technical educational background is preferred, but strong technical recruiting expertise can compensate for formal credentials.
- Strong sourcing and talent-hunting mindset.
- High ownership and accountability.
- Fast learner with strong intellectual curiosity.
- Data-driven and results-oriented.
- Comfortable challenging assumptions.
- Strong remote communication.
- Uses AI and automation to increase productivity.
- Prioritises candidate quality over sourcing volume.
Values that are important to us:
- You should be a great communicator and culture maintainer.
- Take a look at our culture document
- You're data-driven and customer-focused
- You value fast & incremental engineering cycles
- You maintain design excellence and minimize complexity
- You measure your results & automate when possible
- You get 10% better at something every week
- You have an internal compass and take accountability & initiative
- We value overcommunication, candid feedback and a results-driven culture
- Competitive compensation
- Remote work
- Flexible working hours
- Paid time off and flexible leave
- High ownership and rapid growth
- International company offsites
- Tech reimbursements
- LGBTQ+ friendly workplace
About Us:
At Fireflies.ai, we are changing how teams use AI in their daily work. Our culture champions security, innovation, customer experience, and growth. Backed by $19 million from investors including Canaan and Khosla Ventures, plus angels from Slack, Facebook, Dropbox, Amazon, and Salesforce, Fireflies is driven by a global team of more than 100 people across over 20 countries and every time zone. We are building a world-class, global-first company, and we use our own product to do it.
Fireflies.ai is an equal opportunity employer. We strongly value diversity because our team is stronger with different perspectives and experiences. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other protected characteristic.
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What you need to know about the Ottawa Tech Scene
The capital city of Canada and the nation's fourth-largest urban area, Ottawa has proven a rapidly growing global tech hub. With over 1,800 tech companies, many of which are leaders in their sectors, the city's tech talent now makes up more than 13 percent of its total workforce. This growth is driven not only by the big players like UL Solutions and Dropbox, but also by a thriving startup ecosystem, as new businesses emerge to follow in the footsteps of those that came before them.
