The Executive Assistant supports three Vice Presidents by managing calendars, travel arrangements, expenses, meeting logistics, and providing general administrative assistance.
Telesat (NASDAQ and TSX: TSAT) is a leading global satellite operator, providing reliable and secure satellite-delivered communications solutions worldwide to broadcast, telecommunications, corporate and government customers for over 50 years. Backed by a legacy of engineering excellence, reliability and industry-leading customer service, Telesat has grown to be one of the largest and most successful global satellite operators.
Telesat Lightspeed, our revolutionary Low Earth Orbit (LEO) satellite network, scheduled to begin service in 2027, will revolutionize global broadband connectivity for enterprise users by delivering a combination of high capacity, security, resiliency and affordability with ultra-low latency and fiber-like speeds. Telesat is headquartered in Ottawa, Canada, and has offices and facilities around the world.
The company’s state-of-the-art fleet consists of 14 GEO satellites, the Canadian payload on ViaSat-1 and one LEO 3 demonstration satellite. For more information, follow Telesat on X and LinkedIn or visit www.telesat.com
Reporting to the Assistant to the President and CEO, the Executive Assistant will be responsible for the offices of three (3) Telesat Executives by providing reliable and professional assistance to the executive officers in the fulfillment of their responsibilities.
The incumbent will perform diversified administrative tasks that are complex and sometimes specialized in nature for each company executives, thereby requiring a broad knowledge of the organizations operations, policies, procedures and overall understanding for the role of an executive.
Main Responsibilities:
- Responsible for supporting the office of three (3) Vice Presidents by managing their electronic calendars, meetings, screening phone calls, visitors, International travel arrangements and vacation requests and planning.
- Facilitate approvals and electronic signatures that require executive sign off on various documents
- Manage timesheets for each Executive
- Coordinate extensive meeting schedules for international conferences
- Assist with consolidating Executive input on spreadsheets and/or document formatting as required.
- Manage scheduling of monthly co-op student sound-board meetings for CTO
- Process Executive expense claims as and when required
- Manage catering needs and logistics of various meetings, workshops, vendor onsite visits, corporate events and other high-level meetings when needed.
- Budget input and coordination for VP’s that included accrual & YEE input and coordination throughout the year.
- Processed invoice payments as well as initiating several supplier contracts for the Executives using Workday
- Provided back-up support to the other members of the Executive Admin Assistant team, including EA to the President as and when needed.
Education & Experience Required:
- Post Secondary diploma or degree in a related field
- 5-10 years of experience as an Executive Assistant performing similar task as described above
Additional Skills Required:
- An understanding and appreciation for the role of an Executive.
- Sound judgment, discretion, and adaptability in a dynamic environment.
- Strong interpersonal skills and ability to work effectively with diverse stakeholders.
- Proficiency with computer applications including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) including MS Teams and Zoom
- Proficiency with calendar management application like Outlook, and customer relationship management (CRM) platforms
- Proficiency with expense tracking tools such as Concur
- Ability to juggle multiple priorities, issues and schedules to ensure deadlines are met.
- Knowledge of basic financial accounting processes and procedures and comfortable working with budgets and numbers.
- Applications, specifically, Word, PowerPoint and Excel.
- Excellent written and verbal communication skills.
- Superior interpersonal and customer service skills.
- Professionalism, proactiveness, respect for confidentiality, courtesy and discretion are required traits and skills.
#LI-RP1
At Telesat, we take pride in being an equal opportunity employer that values equality in the workplace. We are committed to providing the best candidate experience possible including any required accommodations at every stage of our interview process. All qualified applicants that have been selected for an interview that require accommodations, are advised to inform the Telesat Talent team accordingly. We will work with you to meet your needs. All accommodation information provided will be treated as confidential.
Top Skills
Concur
Crm Platforms
Microsoft Office Suite
Ms Teams
Outlook
Workday
Zoom
Telesat Ottawa, Ontario, CAN Office
160 Elgin St, Suite 2100, , , Ottawa, Ontario , Canada, K2P 2P7
Similar Jobs
Fintech • Payments • Financial Services
Provide administrative support to the Canadian Compliance leadership team, managing schedules, travel, events, communications, and onboarding for new employees.
Top Skills:
ConcurMs Suite ProductsSharepoint
Fintech • Payments • Financial Services
Provide high-quality administrative support to 3-4 senior leaders, managing calendars, meetings, travel, and communications with professionalism and efficiency.
Top Skills:
Cloud-Based SystemsConcurDocusignMicrosoft Office SuiteMs TeamsSharepointZoom
Fintech • Financial Services
The Executive Assistant provides high-level support to senior leadership, coordinates corporate operations, and ensures efficient communication across teams.
Top Skills:
Google WorkspaceMicrosoft Office Suite
What you need to know about the Ottawa Tech Scene
The capital city of Canada and the nation's fourth-largest urban area, Ottawa has proven a rapidly growing global tech hub. With over 1,800 tech companies, many of which are leaders in their sectors, the city's tech talent now makes up more than 13 percent of its total workforce. This growth is driven not only by the big players like UL Solutions and Dropbox, but also by a thriving startup ecosystem, as new businesses emerge to follow in the footsteps of those that came before them.
