LabX Media Group is a leading B2B science media company delivering award-winning editorial content, essential industry news, analysis, and insights for the scientific research and life science communities. Founded in 1995 and headquartered in Midland, Ontario, Canada, we employ over 200 staff across Canada, the United States, and the United Kingdom.
Our Mission: To share the wonder and relevance of science with a global audience, empowering our customers to advance their research through trusted, timely, and deep intelligence.
Our Culture: We foster an inclusive, collaborative environment where professional growth, work-life balance, and accessibility are core values. We're a "work hard, play hard" organization that invests in our people, embraces continuous learning, and actively promotes positive change within the STEM community and beyond.
Role Purpose
The Human Resources Generalist serves as a strategic HR partner supporting LabX Media Group's growing, multi-location workforce across Canada, the US, and the UK. This role provides comprehensive HR support across the employee lifecycle - from recruitment and onboarding through employee relations, performance management, compliance, and offboarding - while contributing to HR initiatives that enhance employee experience and organizational effectiveness.
As a member of the HR team, the Human Resources Generalist balances tactical execution with strategic thinking, acting as a trusted advisor to employees and managers while ensuring HR practices align with business objectives, legal requirements, and our values of inclusion and accessibility.
Key Responsibilities
Employee Relations & Advisory (30%)
- Serve as an HR advisor to employees and managers on employee relations, conflict resolution, performance management, corrective action, accommodations, accessibility, and workplace culture.
- Interpret and apply HR policies, employment standards, and labour laws to ensure fair, consistent people practices.
- Partner with managers on performance concerns, including coaching and facilitating difficult conversations, ensuring fair and consistent application of policies.
- Monitor employee sentiment through informal feedback, exit interviews, and engagement survey data; identify trends and recommend proactive interventions.
Talent Acquisition & Onboarding (25%)
- Manage full-cycle recruitment for assigned departments/roles, including job description development, sourcing strategy, posting, screening, interviewing, and candidate experience.
- Partner with hiring managers to support effective and timely hiring decisions.
- Coordinate onboarding and orientation logistics across Canada and the US.
- Ensure timely completion of all pre-employment and onboarding documentation, including background checks and work authorization documentation.
HR Compliance & Administration (25%)
- Ensure multi-jurisdictional compliance with employment laws and regulations.
- Administer and maintain the HRIS system (BambooHR), ensuring data accuracy and integrity.
- Process employee lifecycle changes, including hires, promotions, transfers, leaves, and terminations.
- Administer benefits enrollments, changes, and annual open enrollment coordination.
- Generate and maintain HR reports and analytics to support decision-making, and work closely with the accounting and finance team to support ongoing forecast and budget reporting.
- Administer leave programs, including vacation, sick leave, parental leave, long-term disability, and statutory leaves across jurisdictions.
- Coordinate payroll-related activities by ensuring accurate employee data flows to the payroll provider and resolving discrepancies.
Performance Management & Employee Development (10%)
- Facilitate performance review cycles, ensuring completion, quality, calibration, and fairness across departments.
- Train and support managers on feedback, goal setting, performance documentation, and PIPs.
- Identify learning and development needs using performance data, manager input, and employee feedback.
- Coordinate access to training resources, including online learning, conferences, and mentorship programs.
HR Projects & Process Improvement (10%)
- Lead or contribute to HR initiatives that improve employee experience, culture, and operational effectiveness.
- Support employee handbook updates and policy development.
- Plan and execute employee engagement and recognition programs.
- Participate in HR technology implementations and system upgrades.
- Assist with compensation benchmarking and salary structure reviews.
- Support organizational change, including restructures, acquisitions/integrations, and workforce planning.
Required Qualifications
- Post-secondary degree or diploma in Human Resources or related field
- Minimum 3-5 years of progressive HR generalist experience in a fast-paced environment
- Experience supporting multi-location or multi-jurisdictional workforces (Canada/US/UK experience highly valued)
- Proven track record in managing employee relations matters, including investigations and performance management
- Full-cycle recruitment experience from sourcing through offer negotiation
- HRIS proficiency: Experience with ADP, BambooHR, or similar platforms
- Working knowledge of HR compliance and employment standards regulations in Canada, the US, and the UK
This is an in-office position, based in our Midland, Ontario office.
This job posting is for a current vacancy.
LabX Media Group is an enthusiastic equal-opportunity employer. We celebrate multiple approaches and points of view. Diversity drives innovation: so, we foster a culture where difference is valued. We are committed to diversity, equity, and inclusion and welcome applications from everyone!
Reasonable accommodation is available for qualified individuals with disabilities, upon request when contacted for an interview. We thank all candidates for applying. Only those candidates selected for an interview will be contacted.
Please note that our hiring process does not involve the use of artificial intelligence (AI) for screening applications, interviewing candidates, or making hiring decisions. All evaluations and decisions are made by our dedicated human resources team and hiring managers.
