Project Coordinator

Your Opportunity

The Corporate Real Estate (CRE) Team is seeking a Project Coordinator to support and coordinate tenant improvement and workplace projects across our portfolio of office locations. As a key member of the Corporate Real Estate Project Management team, you will assist in the delivery of projects from early planning through construction and closeout, including scheduling, budgeting, documentation, and coordination of design and construction activities. You will work closely with project managers, consultants, vendors, and local leadership to help ensure projects are delivered on time, within scope, and within budget.

This position requires strong organisational, communication, and problem-solving skills, along with the ability to manage competing priorities in a fast-paced environment. The ideal candidate is detail-oriented, resourceful, and comfortable working both independently and collaboratively. 

Your Key Responsibilities

• Assist with the preparation, scheduling, coordination, and monitoring of tenant improvement projects to ensure delivery on time, within scope, and within budget.
• Support project managers in day-to-day project coordination and management activities in alignment with Stantec’s Project Management (PM) framework.
• Support multiple projects simultaneously with minimal supervision.
• Provide general administrative support to project teams and local leadership, including coordination of meetings, tracking action items, and maintaining organised project records.
• Assist with general office and team administrative tasks as needed to support overall team efficiency and operations.
• Assist in developing, updating, and monitoring project schedules and budgets, including tracking costs and financial performance.
• Gather, analyse, and distribute detailed and summary project management reports.
• Manage project documentation, including tracking, meeting minutes, RFIs, submittals, change logs, and other communication tools; fulfill document control responsibilities as required.
• Attend project and site meetings, record key discussions, and distribute meeting minutes.
• Facilitate change management processes and ensure adherence to CRE standards and Stantec internal procedures.
• Ensure compliance with codes, QA/QC policies, company standards, and specifications.
• Support the coordination of design, procurement, and construction phases.
• Coordinate company-dictated vendors (e.g., AV, IT, FF&E, security) into the construction schedule.
• Assist with consultant and construction manager procurement, including documenting interviews, analysing responses, and preparing recommendations for award.
• Act as a secondary point of contact for projects and support communication of project status to all participants.
• Participate in value engineering and basic cost estimating.
• Manage punch lists, warranty, and closeout activities.
• Establish yourself as a trusted partner to local leadership.
• Continuously contribute to team excellence in design, delivery, and communication.

Your Capabilities and Credentials

• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Teams) and willingness to learn new software tools as required.
• Experience with project management methodologies and tools such as Primavera, MS Project, SharePoint, Oracle (preferred).
• Proficiency in Adobe Creative Suite (Illustrator, Photoshop, InDesign) and/or Bluebeam considered an asset.
• Strong analytical and problem-solving abilities.
• Detail-oriented and resourceful.
• Ability to manage multiple priorities and assignments.
• Strong planning abilities for both short- and long-term goals.
• Capable of preparing and interpreting schedules and detailed action plans.
• Excellent written and verbal communication.
• Strong client-facing and cross-functional teamwork skills.
• Able to work independently and collaboratively.
• Positive attitude with strong relationship-building skills.
• Knowledge of risk management practices and quality assurance control measures.
• Willingness to travel for project-related work.

Education and Experience

• Bachelor’s degree in Architecture, Engineering, or Construction Management preferred.
• Technical degree, diploma, or certificate in a related field, or equivalent combination of education and experience.
• Minimum 3 years of related project experience.
• Demonstrated experience managing tenant improvement projects, relocations, space fit-outs, interior construction, or decommissioning.
• Experience in Architecture, Engineering, or Construction (AEC) is preferred.
• PMP or other relevant certification highly desirable.
• Typical office environment working with computers and remaining sedentary for long periods of time. 

Typical office environment working with computers and remaining sedentary for long periods of time. 

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

At Stantec, we have some of the world’s leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we’re building a stronger, more resilient Stantec every day.