Dragonfly is a Convergent Research Focused Research Organization (FRO). Our mission is to capture the faint cosmic web of gas that connects galaxies across the universe, using a groundbreaking distributed-aperture telescope with over 1000 high-end telephoto lenses.
For more information on our project please visit our website.
We are looking for a highly motivated Project Coordinator to join our dynamic team. In this key role, you will help in updating and monitoring the project inventory, tracking thousands of components from purchase to installation. Reporting to the Project Administrator, you will closely collaborate with the other members of the Dragonfly team, working directly with a technical team of 4-5 members. This position is a short-term contract for six months with a possibility of extension.
Responsibilities
Monitor shipment-related emails and identify items that require follow-up, escalation, or clarification.
Flag delayed, stalled, or at-risk shipments to Project Administrator and Director.
Notify Project Administrator and Director when key shipments are delivered or when delivery confirmation is received.
Assist with preparing shipment documentation, including FedEx labels, commercial invoices, packing lists, and related customs/shipping paperwork.
Track order status from the time an order is placed through to delivery, including following up on delays or missing updates.
Maintain daily inventory updates and help ensure inventory records are accurate and current.
Monitor inventory levels and flag items that are running low or may require replenishment.
Support communication with local partners regarding shipment status, documentation, and delivery notifications.
Help coordinate team travel logistics, including trip planning support, schedules, accommodations, transportation, and related coordination tasks.
Support general project coordination needs as they arise, particularly related to logistics, procurement, inventory, and team travel.
Qualifications
Exceptional communication, independence and problem resolution skills.
Excellent time management and organizational skills
Proficiency in Microsoft Office Suite of applications (or similar office suite softwares, e.g., Google Docs/Sheets)
Education: Bachelor’s degree in business communication, administration, or related field
Asset: Familiarity with task management software (such as Jira, ClickUp, Notion, MS Project, etc.) including creating custom tasks, dashboards, and Gantt charts
Asset: Experience working in a start-up or start-up-like environment
What we offer
Flexible working hours and location. The FRO is goal-oriented and most of the team works remotely, with occasional in-person team meetings. For local employees, office space is provided in the NRC Herzberg Astronomy & Astrophysics Research Centre in Victoria, BC, Canada or office space can be provided for employees in Calgary, AB, Canada.
Competitive salary: $60-75k USD a year (salary commensurate with experience and adjusted for locations outside of San Francisco)
Excellent benefits, including (for US-based employees):
Great medical, dental, and vision insurance options, with many $0 premium options for employees and their families
Up to 20 days PTO, 19 company holidays, and 2 weeks sick leave every 12 months
401(k) with up to a 6% employer match
Employer paid life insurance, AD&D, and short- and long-term disability insurance
Wellness allowance for fitness and wellness activities
We are committed to creating an inclusive and diverse workplace where everyone has the opportunity to thrive. We believe in hiring individuals based on their unique talents—not on race, color, religion, ethnicity, gender, gender identity, sexual orientation, disability, age, military or veteran status, or any other characteristic protected by law or our company policies. We are more than a proud Equal Employment Opportunity employer. Our goal is to foster a healthy, safe, and respectful environment where all employees are valued and treated with dignity. Harassment of any kind is not tolerated here.
