The Proposal Writer will manage the proposal lifecycle, write and edit proposals, collaborate with teams, and track submission timelines to secure funding for the company.
Promise Robotics is pioneering Physical AI for homebuilding — a rapidly growing, venture-backed company bringing together AI, robotics, and manufacturing to help the homebuilding industry meet the growing demand for housing. Our robotic systems, built and operated inside AI-powered factories, give the industry the production capacity, consistency, and speed to build more high-quality homes than traditional methods allow. Our team spans AI researchers and roboticists to factory operators, technicians, and production teams — all building the future of homebuilding together.
We’re looking for a strong writer and organized operator to support grant applications, funding proposals, and strategic submissions that help scale our business and mission.
This role is ideal for someone who can take complex ideas, technical information, and business initiatives and turn them into clear, compelling proposals. You’ll work cross-functionally with teams across operations, engineering, finance, and leadership to gather information, manage timelines, and produce high-quality submissions.
You’ll have the opportunity to help secure funding and partnerships that directly support innovation, growth, and real-world impact. This role is ideal for someone who enjoys combining strategy, storytelling, and execution in a mission-driven environment.
What You'll Do:
- Lead the Proposal Lifecycle: Own the end-to-end proposal process for grant applications, funding proposals, government submissions, partnership applications and other supporting documentation.
- Analyze and Strategize: Research relevant grant and funding programs, monitor new funding opportunities aligned with company priorities, and own evaluation of eligibility and fit.
- Collaborate and Orchestrate: Partner with internal team members to gather technical, operational, and financial information, translate complex ideas into clear, compelling narratives and coordinate inputs across teams to meet deadlines.
- Craft Content: Research, write, and edit all proposal sections.
- Maintain Content Templates: Maintain proposal templates and reusable content, organize supporting materials, metrics, and company information, and help standardize proposal processes as we grow.
- Submission Management: Track grant and proposal timelines, manage submission calendars and requirements and ensure applications are complete, accurate, and submitted on time.
What We’re Looking For:
- 3+ years of experience writing proposals, grants, business communications or other technical writing.
- Exceptional written communication skills, with the ability to translate complex technical concepts into clear, concise and persuasive business language.
- Strong attention to detail and organization, with the ability to manage multiple complex proposals simultaneously.
- Comfortable working cross-functionally in a fast-paced environment
- Highly proficient in Microsoft Office Suite and able to leverage AI tools
- A bachelor’s degree in business, communications, or a related field.
- Experience with:
- government grants
- innovation funding
- manufacturing, construction, robotics, or technology sectors
- Familiarity with programs such as:
- SR&ED
- IRAP
- provincial/federal innovation grants
- Experience working in startups or scaling companies
Nice to Have
Benefits:
Competitive salary: we believe in data-driven, equitable compensation decisions. We recently completed a compensation review and implemented salary bands that enable us to pay mid to above-average Canadian salaries across various industries.
Stock options: everyone has a stake in our company.
Holistic benefits: we have a comprehensive benefits package that includes paramedical, dental, vision, and drug coverage for you and your dependents, as well as a health care spending account. These benefits start right from Day 1.
Flexible personal days and vacation policies: we care deeply about the well-being of our team.
Open, collaborative, and supportive culture: you will be part of an incredibly high-performing and collaborative team changing the future of an industry!
Relocation assistance package (if required)
Promise Robotics is proud to be an equal-opportunity workplace. We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, and gender identity.
Similar Jobs
Information Technology • Professional Services • Software • Consulting
Develop and manage high-quality RFP, RFQ, bid, and government procurement responses. Responsibilities include analyzing solicitation requirements and scoring criteria, interviewing subject matter experts, translating technical information into persuasive content, maintaining proposal templates and workflows, coordinating compliance reviews, and using AI tools responsibly. This independent contractor role is on-call, remote within British Columbia, and requires flexibility around submission deadlines.
Top Skills:
Ai ToolsLlm Tools
Professional Services • Security • Social Impact • Defense
Leads end-to-end proposal development for RFPs, RFQs, RFIs, and other procurement opportunities. Coordinates cross-functional contributors, develops win strategies and capture plans, writes persuasive content, manages reviews and submissions, and maintains proposal resources. Identifies and qualifies business opportunities, manages the sales pipeline and CRM records, prepares performance reports, and implements process improvements. The role requires strong writing, project coordination, stakeholder management, procurement knowledge, and the ability to manage multiple deadlines.
Top Skills:
Crm SystemsExcelMicrosoft OutlookMicrosoft PowerpointMicrosoft SharepointMicrosoft Word
Edtech
Write, edit, and manage custom sales proposals, pitch documents, and collateral under tight deadlines. Support proposal team operations by building templates and resources, coordinating reviews with SMEs, enforcing style guidelines, and improving proposal processes and content library. Collaborate cross-functionally, assist on RFP responses, and run special projects to increase efficiency and win rate.
Top Skills:
Ai-Enabled ToolsMS OfficeProposal Automation Software
What you need to know about the Ottawa Tech Scene
The capital city of Canada and the nation's fourth-largest urban area, Ottawa has proven a rapidly growing global tech hub. With over 1,800 tech companies, many of which are leaders in their sectors, the city's tech talent now makes up more than 13 percent of its total workforce. This growth is driven not only by the big players like UL Solutions and Dropbox, but also by a thriving startup ecosystem, as new businesses emerge to follow in the footsteps of those that came before them.
