Senior Data Coordinator

Location: Ottawa, Canada

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.

For decades, Ottawa has been a global technology leader. Today, Canada’s capital holds one of the brightest and most diverse technological ecosystems in North America. Voted as Canada’s best place to live 2017 by Maclean's, Ottawa offers a low cost of living with a high quality of life. The Thales Ottawa office has been a major supplier and long-term trusted partner to DND, enabling the Canadian Armed Forces and the Canadian Coast Guard to achieve mission success.

Position Summary

Ottawa, Hybrid

We have a current vacancy for a Senior Data Coordinator to join our team in Ottawa, Ontario.

The Senior Data Coordinator is responsible for coordinating the collection, validation, and organization of large and complex datasets to ensure data integrity, accuracy, and security. Serving as a key liaison between business units, IT teams, and data stakeholders, the Senior Data Coordinator leads efforts to improve data management processes, monitors adherence to data governance policies, and resolves data-related issues efficiently. Additionally, this role mentors’ junior staff, implements best practices for data entry and maintenance, and supports the development of documentation and training related to data management.

The Senior Data Coordinator is instrumental in supporting strategic initiatives through effective data coordination and continuous process improvement.

Key Areas of Responsibility

• Lead and oversee data collection, validation, maintenance, and storage activities in multiple data management systems and repositories (e.g., SFTP, SharePoint, IPESA).

• Develop, implement, and evaluate data governance frameworks, quality assurance protocols, and data security practices.

• Collaborate with business units, technical teams, and external partners to translate organizational objectives into practical data workflows and solutions.

• Design and execute advanced data quality audits, root-cause analyses, data cleansing, and standardization initiatives.

• Manage data migration, integration, and transformation projects, ensuring alignment with business requirements and system capabilities.

• Serve as subject matter expert (SME) on data management policies, procedures, and best practices; lead training, mentoring, and onboarding for team members and stakeholders.

• Direct the creation, documentation, and maintenance of comprehensive data guidelines and user manuals.

• Monitor data system performance, troubleshoot complex issues, and coordinate with IT for timely resolution.

• Generate and interpret complex reports, dashboards, and data visualizations to support strategic decision-making.

• Develop roadmaps for data process improvement, actively recommend and implement new tools, technologies, and methodologies.

• Ensure ongoing compliance with all relevant data governance, privacy, and information security regulations.

• Represent the data management function in cross-departmental meetings, external audits, and process improvement initiatives.

• Lead and participate in special projects, providing expert input and direction on data-related matters to maximize efficiency and data value.

• Stay up-to-date on emerging trends and advancements in data coordination, security, and analytics, applying new knowledge to continually improve team practices.

Minimum Qualifications

• 5-10 years’ experience in data coordination, data management, or a similar role

• Diploma in Data Management, Information Systems, Business Administration or a related field

• Advanced proficiency in Microsoft Office tools

• Possess strong organizational and time-management skills

• Ability to work accurately and with excellent attention to detail

• Strong analytical and problem-solving skills

• Ability to work independently and as part of a team

Preferred Qualifications

• Experience working within an Engineering or Defense Environment

The reference Total Target Compensation (TTC) market range for this position, inclusive of annual base salary and the variable compensation target, is between Total Target Cash (TTC) $78,960.15 - $135,870.20 CAD Annual.

This reflects how companies in a similar industry and geographic region generally pay for similar jobs. This range helps the Company make pay decisions as one data point among many. Where a position falls within this range is also dependent on other factors including – but not limited to – the employee’s career path history, competencies, skills and performance, as well as the company’s annual salary budget, the customer’s program requirements, and the company’s internal equity. Thales may offer additional benefits and other compensation, depending on circumstances not related to an applicant’s status protected by local, state, or federal law.

We use artificial intelligence–enabled tools as part of our recruitment process to support activities such as candidate discovery, résumé matching, and interview scheduling. These tools may help screen and assess applications and recommend potential matches based on the requirements within the job description.  All hiring decisions, including candidate evaluation, selection, and disposition, are made by human recruiters. Artificial intelligence does not make hiring decisions on our behalf.

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Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following: 

• Company paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well-Being program.

• Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period.

• Company paid holidays, vacation days, and paid sick leave. 

• Voluntary Life, AD&D, Critical Illness, Long-Term Disability.

• Employee Discounts on home, auto, and gym membership.

Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List, the Canadian Industrial Security Program, and/or the US Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization including a Canadian Enhanced Reliability security clearance.