Top Project Coordinator Jobs in Ottawa

Coordinates project planning, schedules, deliverables, risks, documentation, meetings, reporting, budgets, invoices, and stakeholder follow-up. Provides administrative and executive support to project managers and senior leadership, using SAP for financial tracking and Microsoft Office for reports and presentations. The role also supports governance, resource coordination, onboarding, travel, and project records within a Government of Canada environment.

Support Project Manager in organizing construction projects: assist in tendering, coordinate plans/shop drawings, attend meetings and prepare minutes, manage change orders and RFIs using construction management software, and support site and Health & Safety teams.

Coordinates PLM implementation activities, schedules, governance, action and risk tracking, stakeholder meetings, vendor commitments, reporting, dashboards, documentation, change management, training, and adoption. The role supports cross-functional engineering, manufacturing, operations, IT, quality, supply chain, and business teams while maintaining accurate project information and facilitating executive communications.

Supports electrical ICI construction projects from planning through completion. Responsibilities include scheduling, progress monitoring, quantity takeoffs, estimating, budget and cost analysis, contract changes, quality control, reporting, document control, procurement, and coordination with trades, subcontractors, clients, and suppliers. The role works on-site under a Project Manager and requires electrical drawing interpretation, construction project coordination experience, and proficiency with Microsoft Office, design software, and Procore.

Coordinates institutional and industrial mechanical construction projects under the Project Manager. Responsibilities include scheduling, progress monitoring, customer and vendor coordination, subcontractor communication, document control, purchasing materials, progress reporting, and ensuring health, safety, and environmental compliance. Requires construction or mechanical engineering education or equivalent trades experience, 1–3 years of related experience, Microsoft Office proficiency, and eligibility to obtain and maintain a Secret clearance.

Coordinates construction project documentation, shop drawings, RFIs, changes, subcontractor and consultant communications, schedules, quality control, inspections, and progress records. Supports the Project Manager and Superintendent with project administration and field work, may oversee subcontractors or assigned project areas, and helps resolve technical issues. The role requires construction experience, project scheduling knowledge, teamwork, and Secret-level clearance eligibility.

Coordinates assigned projects and provides administrative support to the project management team. Maintains customer orders, enters purchase orders, tracks and expedites project orders, reconciles final billings, coordinates vendors, sales, management, and customers, and processes shop drawings. Also supports sales initiatives, customer experience, and corporate brand representation.

Coordinates construction project administration and accounting, including subcontractor agreements, insurance compliance, billing, payments, job-cost tracking, audits, timecards, and financial reporting. Prepares certified payroll and ensures compliance with prevailing wage, Davis-Bacon, and other labor requirements using LCPTracker. Maintains project records, supports audits, trains personnel, and collaborates with clients, subcontractors, and internal project teams across multiple commercial construction projects.

Coordinate a high-volume creative marketing pipeline from request through launch and testing. Create structured tasks in ClickUp, assign work, track deadlines, follow up across creative and media teams, review assets for quality and accuracy, maintain status logs, prepare reports, and improve workflows using AI tools and automation. The role supports brainstorming and helps scale creative production while maintaining organized documentation and reliable handoffs.

Coordinates customer requests for facility services with contractors and vendors, including scheduling, service-call updates, quote negotiation, proposal support, escalation handling, and completion confirmation. Provides administrative support, processes high volumes of calls and data, manages emergency requests, communicates with corporate facilities teams, and supports assigned projects and rollouts. Requires strong organization, customer service, communication, attention to detail, and basic technology skills.

Coordinates technical development work across internal teams and external vendors for user terminal programs. Creates and administers Jira work items, boards, workflows, backlogs, dashboards, and reports; tracks blockers, dependencies, risks, actions, and milestones through completion. Supports Agile ceremonies, project schedules, meetings, documentation, status reporting, and program governance while ensuring work remains aligned with delivery, budget, and compliance objectives.

Coordinates project schedules, resources, documentation, communications, purchase orders, quality assurance, and issue resolution. Supports Project Managers by tracking timelines, expenditures, deficiencies, and deliverables; liaises with clients and onsite teams; maintains project systems and status reports; and provides administrative support. The role requires strong organization, communication, time management, problem-solving, and adaptability.

Coordinates assigned projects and supports the Project Management team through order maintenance, purchase order entry, tracking, expediting, billing reconciliation, vendor and customer communication, and shop drawing processing. The role also supports sales initiatives and represents the company brand while maintaining strong business relationships and resolving concerns in a fast-paced environment.

Coordinates complex naval information-system programs across multiple projects, managing schedules, resources, risks, dependencies, budgets, deliverables, documentation, and stakeholder relationships. Serves as a senior liaison among clients, suppliers, industry partners, and interdisciplinary teams; prepares executive reporting, supports conflict resolution, and provides program-management guidance. The role requires Canadian citizenship, extensive Canadian residency for Secret clearance eligibility, and experience with project controls and collaboration tools.

Coordinate IT and communications systems projects supporting Canada’s future naval fleet. Responsibilities include planning, cost and schedule tracking, risk management, stakeholder engagement, requirements documentation, technical work-package development, change submissions, design-document review, and compliance with system development lifecycle processes. The role requires collaboration with technical and business stakeholders in a regulated defense environment and eligibility for a Secret government security clearance.

Supports Project Managers and site representatives with construction planning, scheduling, documentation, procurement, reporting, budgeting, inspections, safety compliance, and stakeholder communication. Coordinates crews, equipment, materials, drawings, contracts, progress reports, extra work orders, and site documentation across heavy civil construction projects.

Coordinates construction projects from bid review through completion, including schedules, budgets, contracts, permits, subcontractors, materials, safety programs, change orders, claims, and client communications. Monitors project progress, supports cost reporting, participates in meetings, and collaborates with construction managers, superintendents, professionals, and subcontractors. The role requires daily onsite work, travel, strong negotiation and communication skills, and eligibility for Federal Security Clearance.

Coordinates construction projects from bidding through completion, including reviewing plans and contracts, managing schedules, budgets, permits, subcontractors, materials, claims, safety programs, and client relationships. The role supports cost reporting, negotiates agreements, leads project meetings, monitors critical paths, and ensures onsite work meets schedule, budget, quality, and compliance requirements. Daily onsite work and travel are expected.

Provide project coordination and administrative/technical support across project teams: maintain documentation and system libraries, log and triage hotline calls, track change requests and schedules, use computer/system tools, and communicate with technical users and stakeholders.

Provide administrative and technical project coordination support for government contracts: maintain documentation, track change requests, log and triage hotline calls, use MS Project and system tools, and communicate with technical and end users. Most work is expected in Ottawa for Canadian federal government clients.

Support the Project Manager by coordinating all MEP aspects of construction projects: assist in tendering, liaise with subcontractors, manage shop drawings, attend meetings and prepare minutes, handle change orders, track and respond to RFIs via construction management software, and provide site and Health & Safety support.

Plan, develop and deliver assigned facilities projects from scope through closeout. Create project plans, schedules and budgets; manage resources, vendors and risks; monitor progress and compliance; communicate status and maintain client relationships to ensure on-time, on-budget delivery.

With supervision, plans, develops and delivers assigned facility projects on time, within scope and budget. Defines scope with clients, creates schedules, manages resources, budgets, risks, vendors and project teams, monitors progress, ensures regulatory and safety compliance, and maintains client relationships and satisfaction.

Plans, develops and delivers assigned facility projects from scope to close. Creates project plans, schedules, budgets and resource estimates; monitors progress, mitigates risks, leads project teams, manages vendors and client relationships, and ensures projects meet timeline, budget, regulatory, environmental and health & safety requirements.

Coordinate and deliver assigned facility projects end-to-end: define scope, create schedules and budgets, manage resources and vendors, monitor progress and risks, ensure compliance, and maintain client relationships to achieve on-time, on-budget delivery.