Top Project Coordinator Jobs in Ottawa

Provide project coordination and administrative/technical support across project teams: maintain documentation and system libraries, log and triage hotline calls, track change requests and schedules, use computer/system tools, and communicate with technical users and stakeholders.

Provide administrative and technical project coordination support for government contracts: maintain documentation, track change requests, log and triage hotline calls, use MS Project and system tools, and communicate with technical and end users. Most work is expected in Ottawa for Canadian federal government clients.

Support the Project Manager by coordinating all MEP aspects of construction projects: assist in tendering, liaise with subcontractors, manage shop drawings, attend meetings and prepare minutes, handle change orders, track and respond to RFIs via construction management software, and provide site and Health & Safety support.

Support Project Manager in organizing construction projects: assist in tendering, coordinate plans/shop drawings, attend meetings and prepare minutes, manage change orders and RFIs using construction management software, and support site and Health & Safety teams.

Coordinate and administer a multidisciplinary research program: manage project planning, schedules, meetings, finances, procurement and compliance; support student supervision and research activities; develop communications and knowledge-mobilization materials in English and French; organize events; prepare reports and research outputs; maintain data and filing systems. Work collaboratively with internal and external stakeholders and may travel domestically and internationally.

Coordinate mechanical and electrical construction projects by supporting the Project Manager: prepare schedules, monitor progress, manage document control, coordinate trades and vendors, purchase materials, prepare progress reports, and ensure site health, safety, and environmental compliance.

Coordinate client-facing eDiscovery projects across the litigation lifecycle: create project plans, QC processed data, oversee support staff, liaise with clients, ensure deliverables meet specifications, advise on database design and workflows, and manage subcontractors to deliver timely, cost-effective results.

Support the Project Manager and site teams with project administration: manage documentation, coordinate materials procurement and deliveries, track budgets and productivity, arrange inspections and safety compliance, distribute revised drawings, verify incoming project documents, and communicate updates to stakeholders.

Plan, develop and deliver assigned facilities projects from scope through closeout. Create project plans, schedules and budgets; manage resources, vendors and risks; monitor progress and compliance; communicate status and maintain client relationships to ensure on-time, on-budget delivery.

Support the Project Manager and PMO by coordinating day-to-day program activities: tracking actions, schedules, deliverables, change control, risk and issue escalation, stakeholder communication, meeting administration, documentation control, onboarding, and monthly reporting to ensure timely, compliant delivery across technical, financial, and customer domains.

With supervision, plans, develops and delivers assigned facility projects on time, within scope and budget. Defines scope with clients, creates schedules, manages resources, budgets, risks, vendors and project teams, monitors progress, ensures regulatory and safety compliance, and maintains client relationships and satisfaction.

Plans, develops and delivers assigned facility projects from scope to close. Creates project plans, schedules, budgets and resource estimates; monitors progress, mitigates risks, leads project teams, manages vendors and client relationships, and ensures projects meet timeline, budget, regulatory, environmental and health & safety requirements.

Support project financials by preparing monthly progress claims and invoices, tracking material and labor costs, reconciling reports, processing supplier invoices in ERP, monitoring timesheets, responding to customer inquiries, and collaborating with cross-functional teams to improve processes and ensure compliance and project baseline management.

Coordinate and deliver assigned facility projects end-to-end: define scope, create schedules and budgets, manage resources and vendors, monitor progress and risks, ensure compliance, and maintain client relationships to achieve on-time, on-budget delivery.

Coordinate participant recruitment and manage high-volume customer research requests via the User Interviews platform. Review and QA requests, launch recruitment, monitor progress, handle Zendesk/email/chat communication, ensure SLA adherence, and improve internal workflows.

The Project Coordinator will manage daily operations, coordinate tasks, maintain documentation, and support project execution using Jira while strengthening communication across teams.

The Project Coordinator will manage daily operations, track initiatives, and coordinate tasks using Jira while ensuring effective communication among teams.

Provide remote executive-level administrative and project coordination across multiple businesses and time zones. Monitor solar and battery projects in Australia, track tasks, invoices, and records, manage calendars and travel, act as point of contact with partners and government stakeholders, and maintain project trackers to keep priorities aligned and deadlines met.

Support project teams in commercial interior tenant-improvement work by preparing bid documentation, setting up job profiles and logs (submittals, RFIs, change orders), tracking contracts, insurance, and invoicing, assisting close-out, coordinating with field superintendents, and providing administrative and operations support while learning project management processes and managing low-risk projects.

Coordinate and execute Additional Work Requests (AWRs): create and manage work orders, coordinate teams and subcontractors, ensure site readiness, track progress and WIP, compile project documentation, prepare draft billing packages, and support billing handoff. Provide regular status updates and perform administrative duties to ensure projects meet schedules, scope, and billing readiness.