Top Project Coordinator Jobs in Ottawa

Supports Project Managers and site representatives with construction planning, scheduling, documentation, procurement, reporting, budgeting, inspections, safety compliance, and stakeholder communication. Coordinates crews, equipment, materials, drawings, contracts, progress reports, extra work orders, and site documentation across heavy civil construction projects.

Coordinates construction projects from bid review through completion, including schedules, budgets, contracts, permits, subcontractors, materials, safety programs, change orders, claims, and client communications. Monitors project progress, supports cost reporting, participates in meetings, and collaborates with construction managers, superintendents, professionals, and subcontractors. The role requires daily onsite work, travel, strong negotiation and communication skills, and eligibility for Federal Security Clearance.

Coordinates construction projects from bidding through completion, including reviewing plans and contracts, managing schedules, budgets, permits, subcontractors, materials, claims, safety programs, and client relationships. The role supports cost reporting, negotiates agreements, leads project meetings, monitors critical paths, and ensures onsite work meets schedule, budget, quality, and compliance requirements. Daily onsite work and travel are expected.

Coordinates assigned consumer-environment projects from order entry through completion, managing schedules, production coordination, shipping, inventory, documentation, customer communication, cost proposals, and ERP updates. Supports project managers, maintains customer accounts, coordinates manufacturing and installations, and ensures timely issue resolution and delivery. May mentor junior project coordinators.

Provide project coordination and administrative/technical support across project teams: maintain documentation and system libraries, log and triage hotline calls, track change requests and schedules, use computer/system tools, and communicate with technical users and stakeholders.

Provide administrative and technical project coordination support for government contracts: maintain documentation, track change requests, log and triage hotline calls, use MS Project and system tools, and communicate with technical and end users. Most work is expected in Ottawa for Canadian federal government clients.

Supports planning, mobilization, execution, documentation, cost tracking, safety, and closeout of construction projects. Coordinates field teams, clients, utilities, subcontractors, permits, locates, schedules, drawings, RFIs, change orders, quantities, payment certificates, and project reporting. Identifies constructability concerns, deficiencies, risks, and cost or schedule impacts while maintaining accurate project records and supporting contract administration.

Support the Project Manager by coordinating all MEP aspects of construction projects: assist in tendering, liaise with subcontractors, manage shop drawings, attend meetings and prepare minutes, handle change orders, track and respond to RFIs via construction management software, and provide site and Health & Safety support.

Support Project Manager in organizing construction projects: assist in tendering, coordinate plans/shop drawings, attend meetings and prepare minutes, manage change orders and RFIs using construction management software, and support site and Health & Safety teams.

Plans and oversees moderately complex projects from scope definition through delivery. Develops schedules, budgets, resource plans, cost estimates, and risk mitigation strategies; monitors timelines, task completion, compliance, quality, and client requirements. Leads project teams, manages vendors, communicates status, resolves issues, and maintains client relationships to ensure projects are completed on time, within budget, and within scope.

Coordinate multiple projects by maintaining schedules, status reports, documentation, action items, milestones, requirements, backlogs, governance materials, and project metrics. Facilitate meetings and workshops, document decisions, manage risks, issues, dependencies, and changes, and support Agile, hybrid, and traditional delivery approaches. The role also coordinates stakeholders, vendors, project teams, and business partners while contributing to planning, scope management, business analysis, and delivery outcomes.

Support construction project administration and field activities: maintain shop drawings, track and review RFIs and changes, coordinate subcontractors and consultants, update schedules, assist the Project Manager and Superintendent, and perform quality control and progress inspections.

Plan, develop and deliver assigned facilities projects from scope through closeout. Create project plans, schedules and budgets; manage resources, vendors and risks; monitor progress and compliance; communicate status and maintain client relationships to ensure on-time, on-budget delivery.

Support project manager and superintendent by coordinating safety, quality, schedules, documentation, subcontractor communications, payment reviews, meeting administration, deficiencies, and final turnover for a complex nuclear construction project.

Coordinates site activation and maintenance activities for clinical trials, including collecting and reviewing regulatory documents, managing site communications, maintaining CTMS and eTMF records, supporting ethics submissions, coordinating training and study logistics, and preparing trackers and reports. The role identifies risks, supports audits and inspections, contributes to process improvements and SOP compliance, and provides guidance to junior coordinators.

Coordinates clinical trial site activation and maintenance across the study lifecycle. Responsibilities include reviewing essential and regulatory documents, managing activation timelines, communicating with sites and study teams, maintaining eTMF and study files, tracking enrollment and supplies, coordinating training and meetings, reconciling payments, preparing reports, and supporting audits, inspections, and CAPA activities. The role may also perform project management duties, mentor junior coordinators, and support process improvement.

Coordinates multiple short-term construction projects from estimating and site reviews through scheduling, mobilization, field execution, and closeout. Responsibilities include preparing quotations and job packages, coordinating operations teams and stakeholders, managing utility locates, maintaining project documentation, forecasting resources, attending site meetings, and resolving field issues. The role requires timely communication of risks and delays while supporting safe, efficient, and on-schedule project delivery.

With supervision, plans, develops and delivers assigned facility projects on time, within scope and budget. Defines scope with clients, creates schedules, manages resources, budgets, risks, vendors and project teams, monitors progress, ensures regulatory and safety compliance, and maintains client relationships and satisfaction.

Plans, develops and delivers assigned facility projects from scope to close. Creates project plans, schedules, budgets and resource estimates; monitors progress, mitigates risks, leads project teams, manages vendors and client relationships, and ensures projects meet timeline, budget, regulatory, environmental and health & safety requirements.

Coordinate and deliver assigned facility projects end-to-end: define scope, create schedules and budgets, manage resources and vendors, monitor progress and risks, ensure compliance, and maintain client relationships to achieve on-time, on-budget delivery.

Support mining projects by reviewing drawings and reports, developing site plans and schedules, coordinating subcontractors and material movement, attending daily meetings, handling payroll entry and cost allocations, and ensuring work meets site and quality specifications.

Support project teams in commercial interior tenant-improvement work by preparing bid documentation, setting up job profiles and logs (submittals, RFIs, change orders), tracking contracts, insurance, and invoicing, assisting close-out, coordinating with field superintendents, and providing administrative and operations support while learning project management processes and managing low-risk projects.

Provide remote executive-level administrative and project coordination across multiple businesses and time zones. Monitor solar and battery projects in Australia, track tasks, invoices, and records, manage calendars and travel, act as point of contact with partners and government stakeholders, and maintain project trackers to keep priorities aligned and deadlines met.

The Project Coordinator will manage daily operations, coordinate tasks, maintain documentation, and support project execution using Jira while strengthening communication across teams.

The Project Coordinator will manage daily operations, track initiatives, and coordinate tasks using Jira while ensuring effective communication among teams.