Top Project Coordinator Jobs in Ottawa

Support project financials by preparing monthly progress claims and invoices, tracking material and labor costs, reconciling reports, processing supplier invoices in ERP, monitoring timesheets, responding to customer inquiries, and collaborating with cross-functional teams to improve processes and ensure compliance and project baseline management.

Coordinate participant recruitment and manage high-volume customer research requests via the User Interviews platform. Review and QA requests, launch recruitment, monitor progress, handle Zendesk/email/chat communication, ensure SLA adherence, and improve internal workflows.

Support the CEO and a ten-person FileMaker development team by managing work orders, time tracking, IT/security monitoring, onboarding/offboarding, marketing campaigns, and internal documentation. Maintain Hubstaff and FileMaker alignment, administer device security tools, coordinate maintenance/outage communications, and own recurring operational processes to ensure accuracy and reliability.

The Project Coordinator manages project pipelines, oversees order forms, and coordinates client and stakeholder communication, ensuring smooth transitions for the Implementation team.

The Project Coordinator will manage daily operations, coordinate tasks, maintain documentation, and support project execution using Jira while strengthening communication across teams.

The Project Coordinator will manage daily operations, track initiatives, and coordinate tasks using Jira while ensuring effective communication among teams.

Provide remote executive-level administrative and project coordination across multiple businesses and time zones. Monitor solar and battery projects in Australia, track tasks, invoices, and records, manage calendars and travel, act as point of contact with partners and government stakeholders, and maintain project trackers to keep priorities aligned and deadlines met.

Support project teams in commercial interior tenant-improvement work by preparing bid documentation, setting up job profiles and logs (submittals, RFIs, change orders), tracking contracts, insurance, and invoicing, assisting close-out, coordinating with field superintendents, and providing administrative and operations support while learning project management processes and managing low-risk projects.

Plans and coordinates internal IT projects (network/server/software implementations, PC deployments). Maintains project requirements, schedules, status updates, and reports. Schedules reviews, tracks action items, monitors ticketing system, escalates issues, identifies process improvements, and collaborates with regional teams and SDMs/Project Managers to deliver metrics and actionable insights.

Plan, develop and deliver assigned facilities projects from scope through closeout. Create project plans, schedules and budgets; manage resources, vendors and risks; monitor progress and compliance; communicate status and maintain client relationships to ensure on-time, on-budget delivery.

Support the Project Manager and PMO by coordinating day-to-day program activities: tracking actions, schedules, deliverables, change control, risk and issue escalation, stakeholder communication, meeting administration, documentation control, onboarding, and monthly reporting to ensure timely, compliant delivery across technical, financial, and customer domains.

Coordinate day-to-day program activities supporting the Project Manager and PMO: track actions, manage documentation, coordinate cross-functional teams, support risk/change management, prepare meeting minutes, track deliverables and milestones, assist onboarding, and support reporting and continuous improvement to meet program objectives.

Coordinate engineering tasks for large-scale ports, marine, and transportation projects. Manage schedules, budgets, risks, scope, documentation, and communications. Liaise with consultants and contractors, maintain logs/registers, support document control, and prepare client and manager updates. Support proposal coordination and business development. Requires strong project management, communication, organizational skills, and proficiency with Microsoft Office and project/document tools.

Plans, develops and delivers assigned facility projects from scope to close. Creates project plans, schedules, budgets and resource estimates; monitors progress, mitigates risks, leads project teams, manages vendors and client relationships, and ensures projects meet timeline, budget, regulatory, environmental and health & safety requirements.

With supervision, plans, develops and delivers assigned facility projects on time, within scope and budget. Defines scope with clients, creates schedules, manages resources, budgets, risks, vendors and project teams, monitors progress, ensures regulatory and safety compliance, and maintains client relationships and satisfaction.

Coordinate and monitor shipments and inventory for a distributed-aperture telescope project. Track orders from purchase to delivery, prepare shipping/customs documentation, update daily inventory, flag at-risk or low-stock items, support partner communications, and assist with team travel logistics and general project coordination tasks during a six-month contract.

Coordinate and deliver assigned facility projects end-to-end: define scope, create schedules and budgets, manage resources and vendors, monitor progress and risks, ensure compliance, and maintain client relationships to achieve on-time, on-budget delivery.

Support Corporate Real Estate project managers in planning, scheduling, budgeting, documentation, and coordination of tenant improvement and workplace projects. Maintain project records, track costs and schedules, manage RFIs/submittals/change logs, attend site meetings, coordinate vendors and consultants, assist procurement, and support closeout, QA/QC, and change management to ensure projects are delivered on time and within budget.

Coordinate and execute Additional Work Requests (AWRs): create and manage work orders, coordinate teams and subcontractors, ensure site readiness, track progress and WIP, compile project documentation, prepare draft billing packages, and support billing handoff. Provide regular status updates and perform administrative duties to ensure projects meet schedules, scope, and billing readiness.