Top Project Coordinator Jobs in Ottawa

Coordinates assigned projects and provides administrative support to the project management team. Maintains customer orders, enters purchase orders, tracks and expedites project orders, reconciles final billings, coordinates vendors, sales, management, and customers, and processes shop drawings. Also supports sales initiatives, customer experience, and corporate brand representation.

Coordinates assigned projects and supports the Project Management team through order maintenance, purchase order entry, tracking, expediting, billing reconciliation, vendor and customer communication, and shop drawing processing. The role also supports sales initiatives and represents the company brand while maintaining strong business relationships and resolving concerns in a fast-paced environment.

Plans and oversees moderately complex projects from scope definition through delivery. Develops schedules, budgets, resource plans, and risk mitigation strategies; monitors progress, quality, compliance, and team performance; communicates status; manages vendors; and maintains client relationships, expectations, and satisfaction.

Plans and delivers moderately complex projects within scope, schedule, budget, and requirements. Defines project scope and deliverables, develops schedules, manages resources and risks, monitors progress, leads project teams, oversees vendors, ensures regulatory and safety compliance, communicates status, and maintains client relationships while resolving issues and supporting client satisfaction.

Supports project managers with construction project administration, scheduling, documentation, budgets, progress tracking, meeting preparation, safety compliance, drawings, RFIs, change orders, and site instructions. Coordinates communication among site, office, trades, consultants, and management; prepares reports and inspections; and uses Microsoft Project, spreadsheets, and Autodesk to monitor timelines, changes, and deliverables across Ottawa-area project sites.

Coordinates complex naval information-system programs across multiple projects, managing schedules, resources, risks, dependencies, budgets, deliverables, documentation, and stakeholder relationships. Serves as a senior liaison among clients, suppliers, industry partners, and interdisciplinary teams; prepares executive reporting, supports conflict resolution, and provides program-management guidance. The role requires Canadian citizenship, extensive Canadian residency for Secret clearance eligibility, and experience with project controls and collaboration tools.

Coordinates institutional and industrial mechanical construction projects under the Project Manager. Responsibilities include scheduling, progress monitoring, customer and vendor coordination, subcontractor communication, document control, purchasing materials, progress reporting, and ensuring health, safety, and environmental compliance. Requires construction or mechanical engineering education or equivalent trades experience, 1–3 years of related experience, Microsoft Office proficiency, and eligibility to obtain and maintain a Secret clearance.

Coordinates PLM implementation activities, schedules, governance, action and risk tracking, stakeholder meetings, vendor commitments, reporting, dashboards, documentation, change management, training, and adoption. The role supports cross-functional engineering, manufacturing, operations, IT, quality, supply chain, and business teams while maintaining accurate project information and facilitating executive communications.

Coordinate IT and communications systems projects supporting Canada’s future naval fleet. Responsibilities include planning, cost and schedule tracking, risk management, stakeholder engagement, requirements documentation, technical work-package development, change submissions, design-document review, and compliance with system development lifecycle processes. The role requires collaboration with technical and business stakeholders in a regulated defense environment and eligibility for a Secret government security clearance.

Provides remote administrative and operational support to a business owner across multiple ventures. Responsibilities include monitoring solar and battery projects, tracking tasks and payments, managing calendars across time zones, coordinating travel, communicating with stakeholders, prioritizing workflows, and maintaining project records. The role requires strong organization, communication, independence, attention to detail, and familiarity with productivity, CRM, and project-tracking tools.

Supports Project Managers and site representatives with construction planning, scheduling, documentation, procurement, reporting, budgeting, inspections, safety compliance, and stakeholder communication. Coordinates crews, equipment, materials, drawings, contracts, progress reports, extra work orders, and site documentation across heavy civil construction projects.

Manage project accounting throughout the lifecycle, including project setup, contract updates, billing analysis, customer invoicing, revenue recognition, financial closeout, and documentation. Collaborate with project managers and finance teams to monitor budgets, work in progress, project status, and billing accuracy. Support month- and quarter-end closing, resolve discrepancies, respond to project requests, and identify process improvements while maintaining compliance with IFRS 15 and company controls.

Coordinates construction projects from bid review through completion, including schedules, budgets, contracts, permits, subcontractors, materials, safety programs, change orders, claims, and client communications. Monitors project progress, supports cost reporting, participates in meetings, and collaborates with construction managers, superintendents, professionals, and subcontractors. The role requires daily onsite work, travel, strong negotiation and communication skills, and eligibility for Federal Security Clearance.

Coordinates construction projects from bidding through completion, including reviewing plans and contracts, managing schedules, budgets, permits, subcontractors, materials, claims, safety programs, and client relationships. The role supports cost reporting, negotiates agreements, leads project meetings, monitors critical paths, and ensures onsite work meets schedule, budget, quality, and compliance requirements. Daily onsite work and travel are expected.

Monitor project general conditions budgets, commitments, actual costs, forecasts, and cash flow. Review invoices and supplier charges, prepare cost reports and variance analyses, support procurement and owner billing, coordinate accounting activities, and maintain accurate project cost data. Develop dashboards, reporting tools, and standardized processes while supporting reconciliations, audits, month-end activities, and cost tracking for changes and schedule extensions.

Provide project coordination and administrative/technical support across project teams: maintain documentation and system libraries, log and triage hotline calls, track change requests and schedules, use computer/system tools, and communicate with technical users and stakeholders.

Provide administrative and technical project coordination support for government contracts: maintain documentation, track change requests, log and triage hotline calls, use MS Project and system tools, and communicate with technical and end users. Most work is expected in Ottawa for Canadian federal government clients.

Supports planning, mobilization, execution, documentation, cost tracking, safety, and closeout of construction projects. Coordinates field teams, clients, utilities, subcontractors, permits, locates, schedules, drawings, RFIs, change orders, quantities, payment certificates, and project reporting. Identifies constructability concerns, deficiencies, risks, and cost or schedule impacts while maintaining accurate project records and supporting contract administration.

Support the Project Manager by coordinating all MEP aspects of construction projects: assist in tendering, liaise with subcontractors, manage shop drawings, attend meetings and prepare minutes, handle change orders, track and respond to RFIs via construction management software, and provide site and Health & Safety support.

Support Project Manager in organizing construction projects: assist in tendering, coordinate plans/shop drawings, attend meetings and prepare minutes, manage change orders and RFIs using construction management software, and support site and Health & Safety teams.

Plan, develop and deliver assigned facilities projects from scope through closeout. Create project plans, schedules and budgets; manage resources, vendors and risks; monitor progress and compliance; communicate status and maintain client relationships to ensure on-time, on-budget delivery.

Coordinates clinical trial site activation and maintenance across the study lifecycle. Responsibilities include reviewing essential and regulatory documents, managing activation timelines, communicating with sites and study teams, maintaining eTMF and study files, tracking enrollment and supplies, coordinating training and meetings, reconciling payments, preparing reports, and supporting audits, inspections, and CAPA activities. The role may also perform project management duties, mentor junior coordinators, and support process improvement.

Coordinates multiple short-term construction projects from estimating and site reviews through scheduling, mobilization, field execution, and closeout. Responsibilities include preparing quotations and job packages, coordinating operations teams and stakeholders, managing utility locates, maintaining project documentation, forecasting resources, attending site meetings, and resolving field issues. The role requires timely communication of risks and delays while supporting safe, efficient, and on-schedule project delivery.

With supervision, plans, develops and delivers assigned facility projects on time, within scope and budget. Defines scope with clients, creates schedules, manages resources, budgets, risks, vendors and project teams, monitors progress, ensures regulatory and safety compliance, and maintains client relationships and satisfaction.

Plans, develops and delivers assigned facility projects from scope to close. Creates project plans, schedules, budgets and resource estimates; monitors progress, mitigates risks, leads project teams, manages vendors and client relationships, and ensures projects meet timeline, budget, regulatory, environmental and health & safety requirements.