Top Coordinator Jobs in Ottawa

As a Care Coordinator, you will guide older adults and their caregivers through the intake process, providing support and emotional guidance during their journey into care.

The Care Coordinator provides post-intake support to patients by managing scheduling, billing inquiries, and offering empathetic guidance through various channels.

Provides frontline support to a mental health provider network through email and phone. Resolves caseload, technical, matching, payroll, benefits, and patient-related questions; tracks requests through resolution; escalates issues appropriately; and proactively checks in with providers. The role emphasizes organization, follow-through, prioritization, relationship-building, empathy, customer service, and comfort creating processes in an ambiguous startup environment.

Provide project coordination and administrative/technical support across project teams: maintain documentation and system libraries, log and triage hotline calls, track change requests and schedules, use computer/system tools, and communicate with technical users and stakeholders.

Provide administrative and technical project coordination support for government contracts: maintain documentation, track change requests, log and triage hotline calls, use MS Project and system tools, and communicate with technical and end users. Most work is expected in Ottawa for Canadian federal government clients.

Support and administer the Quality Assurance program for construction projects: conduct site inspections, review and maintain quality documentation, implement CAR/NCR actions, support Project Quality Plans and ITPs, verify material/installation traceability, approve subcontractor quality deliverables, and coordinate with clients and the Quality Lead.

Support the Project Manager by coordinating all MEP aspects of construction projects: assist in tendering, liaise with subcontractors, manage shop drawings, attend meetings and prepare minutes, handle change orders, track and respond to RFIs via construction management software, and provide site and Health & Safety support.

Support Project Manager in organizing construction projects: assist in tendering, coordinate plans/shop drawings, attend meetings and prepare minutes, manage change orders and RFIs using construction management software, and support site and Health & Safety teams.

Coordinates physical and operational security activities for an Ottawa construction site. Responsibilities include managing security clearances, subcontractor screening, classified material protection, security plans, SOPs, access and incident logs, guard services, safety briefings, emergency exercises, and compliance audits. The role liaises with internal teams, government agencies, clients, contractors, and security providers while identifying and resolving security gaps.

Support revenue recognition and client billing processes, prepare and distribute invoices, maintain billing documentation, assist with AR/AP, provide audit support, ensure compliance with billing policies, and contribute to process improvements.

Plan and deliver in-person, virtual and hybrid client-facing and internal events. Manage logistics, vendors, budgets, registration, attendance reporting and ROI tracking. Maintain event calendars, CRM contact lists, marketing distribution, promotional inventory and finance reconciliations. Support business development objectives, stakeholder coordination and event operations under direction of Director, Events.

Manage planning, coordination and delivery of internship placements including logistics, schedules, agreements, evaluations and data. Build stakeholder relationships, provide training and bilingual communications, maintain web resources, and support student onboarding and issue resolution.

Provides administrative and client-service support for studio leadership and operations, including calendars, travel, expenses, workspace coordination, inventory, facilities, onboarding, events, and records. Supports marketing, business development, proposals, CRM maintenance, client events, and communications. Requires strong organization, communication, multitasking, Microsoft Office proficiency, and preferably Adobe InDesign experience. The role requires obtaining Canadian Security Clearance Level II.

Coordinates marketing publications and internal communications by overseeing copywriting, editing, content approvals, stakeholder relationships, document management, billing, and invoicing. Supports marketing campaigns, communicates results to leadership, manages deadlines and priorities, and provides direction to ensure team objectives are achieved.

Prepare and process client invoices, review contracts for billing compliance, collaborate with project and finance teams to resolve discrepancies, maintain billing records, support month-end close, track accounts receivable, and contribute to billing process improvements.

Manage full-cycle recruitment for Hard Rock Hotel & Casino Ottawa: source candidates, partner with hiring managers, screen and interview, use ATS/HRIS, run hiring events, mentor staff, and ensure timely onboarding of guest-service focused hires.

Coordinate undergraduate office frontline services, supervise and recruit work-study students, resolve complex student cases, manage course enrolment and marks, design and implement administrative processes, train and assign duties to staff, and produce administrative and statistical reports to improve office productivity and service.

Responsible for the planning, coordination, and delivery of MD program courses and clinical placements, ensuring smooth operations and stakeholder engagement.

Supports influencer talent discovery, signing, and career management within an agency. Develops social-first content strategies and pitch materials, analyzes platform algorithms and metrics, collaborates on creative campaigns, manages project timelines and budgets, maintains client and talent tracking systems, updates campaign payment records, identifies growth opportunities, and monitors influencer industry trends.

Support construction project administration and field activities: maintain shop drawings, track and review RFIs and changes, coordinate subcontractors and consultants, update schedules, assist the Project Manager and Superintendent, and perform quality control and progress inspections.

Plan, develop and deliver assigned facilities projects from scope through closeout. Create project plans, schedules and budgets; manage resources, vendors and risks; monitor progress and compliance; communicate status and maintain client relationships to ensure on-time, on-budget delivery.

The Program Coordinator will manage support for projects including resource planning, budget tracking, communications, and governance controls while assisting program managers.

Support project manager and superintendent by coordinating safety, quality, schedules, documentation, subcontractor communications, payment reviews, meeting administration, deficiencies, and final turnover for a complex nuclear construction project.

Coordinates site activation and maintenance activities for clinical trials, including collecting and reviewing regulatory documents, managing site communications, maintaining CTMS and eTMF records, supporting ethics submissions, coordinating training and study logistics, and preparing trackers and reports. The role identifies risks, supports audits and inspections, contributes to process improvements and SOP compliance, and provides guidance to junior coordinators.

Coordinates clinical trial site activation and maintenance across the study lifecycle. Responsibilities include reviewing essential and regulatory documents, managing activation timelines, communicating with sites and study teams, maintaining eTMF and study files, tracking enrollment and supplies, coordinating training and meetings, reconciling payments, preparing reports, and supporting audits, inspections, and CAPA activities. The role may also perform project management duties, mentor junior coordinators, and support process improvement.