Top Coordinator Jobs in Ottawa

Support FP&A activities across product lines including revenue, profitability, cost and backlog analysis; build dashboards and forecasts; reconcile project expenditures; manage change orders, vendor agreements and statements of work; gather and analyze large data sets to support monthly and ad-hoc financial decision-making.

Plan, develop and deliver assigned facilities projects from scope through closeout. Create project plans, schedules and budgets; manage resources, vendors and risks; monitor progress and compliance; communicate status and maintain client relationships to ensure on-time, on-budget delivery.

Coordinate small-scale tenant maintenance and workspace changes, process service requests, manage contractors and tendering, support facility managers with budgeting, quality control, documentation, and contract interpretation.

Plan and deliver facility moves, adds, and changes; obtain vendor quotes; prepare cost estimates and resource plans; create schedules and monitor project progress; manage vendor and client relationships to ensure projects are completed on time, within scope and budget, and comply with safety and regulatory requirements.

Support project manager by coordinating electrical, instrumentation, and commissioning activities for water/wastewater construction projects. Manage RFIs, submittals, change management, bill of materials, equipment control logs, and schedule integration. Assist commissioning manager with procedures, checklists, and testing. Liaise with stakeholders and support field teams while adhering to HSE policies.

Track and expedite engineering and NPI projects; prepare status reports; attend project reviews; liaise with production, SCM, receiving, QC and MRB; assist with TDPs, fault reports, R&O investigations, and coordinate project activities.

Lead and coordinate BIM production for large infrastructure/transportation projects. Develop and implement BIM Execution Plans and protocols, review models/drawings, allocate resources, ensure compliance with BIM and drafting standards, liaise with project stakeholders, and support BIM strategy, tools selection, and team development.

Support the Project Manager and PMO by coordinating day-to-day program activities: tracking actions, schedules, deliverables, change control, risk and issue escalation, stakeholder communication, meeting administration, documentation control, onboarding, and monthly reporting to ensure timely, compliant delivery across technical, financial, and customer domains.

Coordinate day-to-day program activities supporting the Project Manager and PMO: track actions, manage documentation, coordinate cross-functional teams, support risk/change management, prepare meeting minutes, track deliverables and milestones, assist onboarding, and support reporting and continuous improvement to meet program objectives.

Manage departmental budgets, prepare annual budgets and quarterly forecasts, monitor actuals versus plan, coordinate pre-procurement documentation, track expenses and travel claims, support accruals/capitalization and financial reporting, analyze financial data, and provide administrative support to engineering management and cross-functional stakeholders.

Provide high-quality client service and administrative support to the BDC Financing team: prepare client proposals, letters of intent/offers, contracts, obtain signatures, conduct pre-qualification and risk assessments, identify funding opportunities, support marketing events, and ensure compliance with policies and procedures.

Track, expedite, schedule, monitor and report on engineering development and NPI projects. Prepare status reports, attend reviews, follow-up on schedule issues, liaise with procurement/SCM/production, assist with material expediting, generate fault reports, support development of Technical Data Packages and R&O investigations, convene coordination meetings, and perform related duties.

Plan, coordinate and deliver internship placements including logistics, scheduling, risk management, agreements, evaluations, stakeholder engagement, training, communications, and administrative support to ensure successful student placements.

Support project financials by preparing monthly progress claims and invoices, tracking material and labor costs, reconciling reports, processing supplier invoices in ERP, monitoring timesheets, responding to customer inquiries, and collaborating with cross-functional teams to improve processes and ensure compliance and project baseline management.

Act as a liaison to improve pharmacy quality performance, collaborating with providers and pharmacies, and ensuring timely insights while managing territory engagement plans.

Coordinate various aspects of the CIRQUE conference including relationships with sponsors, marketing strategies, logistics, and IT support.

Coordinate and monitor shipments and inventory for a distributed-aperture telescope project. Track orders from purchase to delivery, prepare shipping/customs documentation, update daily inventory, flag at-risk or low-stock items, support partner communications, and assist with team travel logistics and general project coordination tasks during a six-month contract.

Support recruiting and onboarding by coordinating interviews, posting jobs, screening applicants, communicating with candidates and hiring managers, and managing onboarding logistics and records.

Coordinate and deliver assigned facility projects end-to-end: define scope, create schedules and budgets, manage resources and vendors, monitor progress and risks, ensure compliance, and maintain client relationships to achieve on-time, on-budget delivery.

Coordinate and manage pursuit activities across Market to Opportunity and Pursuit to Win phases. Create collaboration hubs, schedule meetings, capture actions, produce documents and presentations, maintain Oracle Sales Cloud records, monitor client portals, ensure compliance and consistency, support junior staff, and liaise with graphic and global teams to deliver high-quality bid submissions and client materials for pursuits up to $0.5M.

Support Corporate Real Estate project managers in planning, scheduling, budgeting, documentation, and coordination of tenant improvement and workplace projects. Maintain project records, track costs and schedules, manage RFIs/submittals/change logs, attend site meetings, coordinate vendors and consultants, assist procurement, and support closeout, QA/QC, and change management to ensure projects are delivered on time and within budget.

The HSE Coordinator oversees safety compliance, leads training and onboarding, conducts audits, and ensures adherence to regulations on construction sites.

Lead and perform organ perfusion and preservation during donor recoveries, manage surgical teams and OR logistics, assist surgeons intraoperatively, maintain equipment/supplies, train and certify staff, document regulatory requirements, and support cross-organizational quality and education efforts.

The Influencer Marketing Sales Coordinator will focus on booking influencer deals, driving revenue, and building partnerships, while managing multiple campaigns effectively.

The Talent Coordinator at Viral Nation will manage influencer relationships, develop content strategies, analyze social media metrics, and collaborate on creative projects.