Top Coordinator Jobs in Ottawa

Support existing mental health patients through advocacy intake and onboarding. Conduct introductory calls, provide empathetic guidance, coordinate transitions with the advocacy team, manage follow-ups and reassignments, and maintain accurate records in EHR, CRM, and productivity platforms.

Support existing older-adult mental health patients through advocacy intake and onboarding. Conduct introductory calls, explain services, coordinate transitions with the advocacy team, manage follow-ups and missed calls, and maintain accurate records across EHR, CRM, and productivity platforms. The role requires empathy, clear communication, organization, attention to detail, comfort with technology, and commitment to improving care access for older adults.

Support existing mental health patients through advocacy intake and onboarding. Conduct introductory calls, guide patients through next steps, coordinate with advocacy teams, manage follow-ups and missed calls, and maintain accurate records across EHR, CRM, and productivity platforms. The role emphasizes empathetic communication, organization, attention to detail, and continuity of care for older adults.

Support existing patients through advocacy-service enrollment by conducting intro calls, guiding onboarding, coordinating transitions, managing follow-ups, and maintaining accurate records in Google Workspace, EHR, and CRM systems. The role requires empathy, clear communication, organization, attention to detail, comfort with technology, and commitment to improving mental healthcare access for older adults.

Guide older adults and their caregivers through the mental health intake process, provide empathetic support, coordinate therapist matching, and ensure patients feel informed and supported as they begin care. The role requires strong organization, communication, emotional awareness, and comfort using healthcare and CRM tools. It is fully remote and limited to candidates based in Canada.

Guide older adults and their families through the mental health intake process, provide compassionate patient support, coordinate therapist matching, and ensure patients feel informed and supported. Manage multiple patients across intake stages, communicate clearly during sensitive conversations, and use healthcare and CRM software to maintain organized workflows. The role is fully remote and Canada-based.

Supports Lenovo partner and vendor business management by coordinating engagements, reporting, funding, contracts, marketing activities, portal programs, and product information. Collaborates with Lenovo, Finance, Partner Business Managers, and Senior Partner Business Managers to execute programs, track invoices and funding, approve content, manage deal registration, and maintain accurate product communications. Requires strong organization, analytical ability, problem-solving, prioritization, and deadline management.

Provides responsive support to a remote network of therapists and clinicians through email and phone. Responsibilities include troubleshooting technical and logistical issues, answering caseload and provider-patient matching questions, tracking requests through resolution, escalating issues appropriately, and proactively building provider relationships. The role requires strong organization, follow-through, sound judgment, empathy, and comfort creating structure in an evolving startup environment.

Provide remote post-intake support to mental health patients, serving as the main contact for scheduling, billing, technical troubleshooting, and administrative requests. Communicate by phone, email, and text with empathy and professionalism, resolve problems, coordinate follow-up, and help older adults access seamless, reliable care.

Coordinates graduate and postgraduate academic administration, including admissions, academic advising, registration, thesis and defense processes, graduation eligibility, scholarships, records management, and student services. Reviews applications and academic records, interprets regulations, advises students, coordinates committees and evaluations, manages deadlines, and supports bilingual administrative communication.

Coordinates facility moves, additions, changes, tenant improvements, and related office projects. Works with clients, internal teams, and vendors to obtain quotes, prepare purchase-order documentation, monitor progress, manage schedules and budgets, close work orders, and support move packages and furniture tagging. Ensures projects meet scope, timing, regulatory, safety, environmental, and client requirements. Requires knowledge of furniture systems, interiors, materials, finishes, project coordination, strong communication, organization, and customer service skills.

Coordinate the lifecycle, review, approval, configuration, and release of technical and program documentation for the Lightspeed satellite program. Create and maintain controlled templates, edit technical documents, manage versioning and baselines, support change control, audit readiness, and formal program reviews. Ensure documentation meets aerospace quality, security, regulatory, customer, and configuration-management requirements while coordinating across engineering, mission assurance, legal, contracts, and commercial teams.

Oversee and maintain HACCP, GMP, and SQF food safety and quality systems at a food production facility. Responsibilities include reviewing CCP records, leading HACCP meetings, managing documentation, developing SOPs, training employees, conducting audits and mock recalls, enforcing corrective actions, maintaining regulatory audit readiness, and serving as the SQF Practitioner. The role also analyzes food safety trends, supports continuous improvement, and communicates with regulatory agencies.

Coordinates consulting agreements, amendments, terminations, NDAs, teaming agreements, consultant onboarding and offboarding, and contract records in Salesforce. Supports commercial administration and government security clearance processes, including clearance applications, verifications, renewals, terminations, VCR approvals, and status tracking through OLISS and Salesforce. Requires contract interpretation, strong organization, attention to detail, Microsoft Office proficiency, and eligibility for a Government of Canada Secret clearance.

Coordinates branch administrative and fleet operations, including accounts receivable, billing, collections, vehicle licensing, permits, citations, vendor services, process analysis, personnel files, payroll, and new-hire paperwork. Uses QlikView and AS400 to investigate operational issues and recommend improvements. Provides customer service, supports branch financial managers, and collaborates with centralized fleet and financial teams.

Coordinates branch administrative and fleet operations, including accounts receivable, billing, licensing, permits, citations, asset services, payroll, personnel files, and new-hire paperwork. Analyzes operational processes and reports using QlikView and AS400 to identify issues and improve profitability. Provides customer service, supports financial managers, coordinates with fleet teams and vendors, and maintains compliance with branch procedures.

Provides administrative, analytical, and coordination support to the Operations team in a construction environment. Maintains records, trackers, reports, dashboards, and document systems; coordinates meetings, site visits, resource updates, and follow-ups; prepares agendas, presentations, minutes, and communications; gathers project information; supports content creation and operational workflow improvements; and liaises with project teams and corporate departments.

Provides administrative, operational, and project coordination support for university fundraising initiatives. Manages donor and prospect pipelines, CRM records, reports, meetings, briefing materials, stewardship activities, gift implementation, and fundraising communications. Coordinates stakeholders, proposals, timelines, events, and follow-up activities while ensuring data accuracy, compliance, and alignment with institutional priorities. Requires strong bilingual French and English communication, planning, analytical, organizational, and relationship-management skills.

Coordinates alumni and community partnership engagement operations, including intake, sponsorship documentation, pipeline tracking, recognition, stewardship, awards, reporting, and stakeholder communications. Maintains SharePoint, Teams, and Asana systems; prepares dashboards and briefing materials; supports student activities and inventory control; and ensures data integrity, process consistency, and follow-through. The role requires collaboration with faculty, staff, students, volunteers, alumni, senior officials, and external partners, with occasional evening and weekend work.

Coordinates domestic and international shipments, carriers, freight forwarders, customs brokers, 3PLs, and repair centers. Manages customs documentation, trade compliance, export controls, RMAs, reverse logistics, inventory transfers, and ERP/TMS records. Tracks shipments, resolves delivery exceptions, supports customer and internal teams, and ensures timely, cost-effective, compliant movement of goods. The role requires coordination across global regions, occasional extended hours, and regular work in shipping and receiving areas.

Manage project accounting throughout the lifecycle, including project setup, contract updates, billing analysis, customer invoicing, revenue recognition, financial closeout, and documentation. Collaborate with project managers and finance teams to monitor budgets, work in progress, project status, and billing accuracy. Support month- and quarter-end closing, resolve discrepancies, respond to project requests, and identify process improvements while maintaining compliance with IFRS 15 and company controls.

Coordinates construction quality verification by confirming prerequisites, supporting inspections and testing, tracking deficiencies and non-conformances, reviewing field records, communicating risks, and maintaining complete verification and turnover documentation throughout project execution.

Coordinates assigned projects and provides administrative support to the project management team. Maintains customer orders, enters purchase orders, tracks and expedites project orders, reconciles final billings, coordinates vendors, sales, management, and customers, and processes shop drawings. Also supports sales initiatives, customer experience, and corporate brand representation.

Coordinates inventory requests, order fulfillment, replenishment, storage, transportation, and regulated substance shipments. Performs inventory counts and adjustments, tracks chemicals and assets, supports customs documentation, evaluates freight costs and carriers, and ensures compliant packaging, invoicing, and delivery under TDG, WHMIS, CSA, and health and safety requirements.

Coordinates assigned projects and supports the Project Management team through order maintenance, purchase order entry, tracking, expediting, billing reconciliation, vendor and customer communication, and shop drawing processing. The role also supports sales initiatives and represents the company brand while maintaining strong business relationships and resolving concerns in a fast-paced environment.