Top Coordinator Jobs in Ottawa

Manages the complete purchase order lifecycle for PMO-related procurement activities, including request intake, vendor follow-up, invoice and payment tracking, issue resolution, documentation, compliance, and final closure. Maintains audit-ready records, prepares Excel and Power BI dashboards and reports, supports project financial tracking, and identifies process improvements. Collaborates with project managers, sourcing, trade compliance, accounts payable, and vendors in an on-site Ottawa environment.

Guide older adults and their families through the mental healthcare intake process. Responsibilities include providing empathetic support, coordinating patient care, matching patients with therapists, managing multiple patients across intake stages, and serving as the initial point of contact. The role requires clear communication, organization, comfort with healthcare technology, and a commitment to improving mental health access for older adults.

Guide older adults and their families through the mental health intake process, coordinate therapist matching, provide compassionate support, and ensure patients feel informed and confident throughout their transition into care. Manage multiple patients and process stages using healthcare and CRM tools while maintaining clear communication, organization, and attention to detail.

Coordinate provider credentialing and onboarding, including Medicare enrollments, CAQH profile maintenance, document collection, signatures, deadlines, and system access. Serve as a primary provider contact, monitor outstanding requirements, resolve enrollment blockers, collaborate with Credentialing and RCM teams, and develop standard operating procedures. The role requires strong organization, proactive ownership, sound judgment, follow-through, and empathetic communication in a fast-paced remote environment.

Provides post-intake support to mental health patients, handling scheduling changes, billing questions, Zoom troubleshooting, and administrative requests through phone, email, and text. The role requires empathetic communication, organization, problem-solving, technology adaptability, and professionalism while helping older adults access and navigate high-quality mental healthcare.

Supports a mental health provider network by responding to provider emails and calls, troubleshooting technical and logistical issues, assisting with caseload and patient matching questions, tracking requests through resolution, and escalating issues when needed. The role also proactively checks in with providers, builds relationships, and improves support processes in a remote startup environment.

Coordinates a remote workforce development program supporting Ontario’s manufacturing and automotive sectors. Responsibilities include participant recruitment and enrollment, employer and stakeholder engagement, training cohort and event coordination, workshop and presentation facilitation, partner liaison, communications, documentation, performance tracking, reporting, and support for AI adoption initiatives. The role also handles participant inquiries, consultant and expert recruitment, logistics, outreach, and business development activities.

Coordinates campus security operations, patrols, investigations, emergency response, incident command, staff scheduling, training, performance management, and security technology oversight. Supervises security personnel, responds to emergencies, conducts building searches and evacuations, manages access systems and reports, liaises with authorities and the campus community, and ensures compliance with safety and security procedures. Requires rotating shifts, including nights and weekends, plus physical readiness for extensive campus patrols.

Coordinates day-to-day implementation of a community food security program. Maintains workplans, timelines, deliverables, budgets, risk and decision logs; coordinates steering committee and partner meetings; supports community engagement, monitoring, evaluation, grant writing, funder reporting, and administration. The role tracks partner commitments, documents community feedback, monitors expenditures, prepares updates, and escalates significant risks or decisions while working collaboratively with food banks, consultants, and community partners.

Supports administrative and operational functions for a mental wellness program, including purchase orders, invoicing, contracts, scheduling, meetings, events, vendor coordination, data tracking, reporting, client inquiries, and records management. The role ensures accurate financial, program, privacy, and documentation processes while supporting culturally safe, client-centered services.

Coordinates government proposal development from RFP intake through submission, including content distribution, deadline management, technical content coordination, editing, compliance, reviews, vendor input, debriefs, tracking, archiving, and marketing database maintenance. The role partners with defence, corporate, regional, and external stakeholders while ensuring proposal quality, consistency, accuracy, and continuous improvement.

Manage data partnerships end to end, including sourcing opportunities, vendor outreach, requirements definition, contracting, data transfers, updates, and issue triage. Collaborate with modeling and annotation teams, oversee external data scraping vendors, facilitate dataset handoffs, product manage novel data collection methods, and develop scalable processes and tools. The role requires experience managing data vendor programs, AI data supplier relationships, data analysis, data management, and cross-functional collaboration.

Creates and manages content across social media, email, websites, blogs, print, signage, and video channels. Writes on-brand copy, maintains content calendars, tracks engagement, coordinates vendors and print production, supports campaigns and events, updates website listings, organizes brand assets, and monitors budgets, purchase orders, deadlines, and performance reports.

Coordinates office administration, inventory, facilities maintenance, procurement, travel logistics, workplace support, vendor relationships, property records, and administrative projects. Ensures a safe, organized, and efficient office environment while maintaining accurate records, coordinating contractors and suppliers, supporting employees, and improving operational processes. The role is part-time, hybrid in Ottawa, with some travel and occasional evening or weekend work.

Coordinates project planning, schedules, deliverables, risks, documentation, meetings, reporting, budgets, invoices, and stakeholder follow-up. Provides administrative and executive support to project managers and senior leadership, using SAP for financial tracking and Microsoft Office for reports and presentations. The role also supports governance, resource coordination, onboarding, travel, and project records within a Government of Canada environment.

Plans, manages, evaluates, develops, and delivers training and quality assurance programs for Maintenance and Material Handling Services. Identifies process and workforce capability needs, supports performance improvement and resource allocation, and provides specialized bilingual training to maintenance and cleaning personnel. The role requires organization, analytical ability, time management, communication skills, and knowledge of maintenance operations and Microsoft Office.

Support Project Manager in organizing construction projects: assist in tendering, coordinate plans/shop drawings, attend meetings and prepare minutes, manage change orders and RFIs using construction management software, and support site and Health & Safety teams.

Provides administrative and operational support for university varsity sports programs, including team and volunteer onboarding, event coordination, budgeting, purchasing, invoicing, inventory, roster and certification management, reporting, records administration, and mandatory training tracking. The role supports Varsity Garnet and Varsity Grey teams, applies departmental policies, coordinates student workers, and ensures accurate, confidential documentation and financial processes.

Analyze and resolve member and provider complaints, grievances, claims, and authorization appeals. Prepare response letters, maintain case files, support grievance committees, and assist with pay-for-performance and HEDIS activities through data entry, provider outreach, and claims research. Manage high volumes of documents and comply with organizational policies. This is a remote California-based role.

Generate and validate Salesforce CPQ quotes, process orders, route approvals, support renewals and amendments, maintain accurate CRM data, and respond to Deal Desk requests. The role uses AI to cross-check deals, triage cases, and improve workflows; tracks sales operations metrics in Salesforce and Google Sheets; documents procedures; and partners with Sales Operations, Finance, and Legal to keep SaaS deals accurate, compliant, and moving.

Provides editorial support for publishers, project managers, Scrum Masters, and product teams. Copyedits digital learning resources, incorporates reviewer feedback, completes metadata sheets, prepares asset logs and art manuscripts, and creates PDF markups. Coordinates communication with internal and external stakeholders while managing multiple editorial tasks. The role requires strong writing, organization, time management, attention to detail, adaptability, and proficiency with digital productivity and project-management tools.

Provides bilingual editorial support for educational publishing projects, including copyediting French and English learning resources, incorporating reviewer feedback, completing metadata sheets, preparing asset logs and art manuscripts, and creating PDF markups. The role collaborates with publishers, project managers, Scrum Masters, product managers, freelancers, and customers while managing multiple priorities and learning digital workflows and software tools.

Analyzes and resolves member and provider complaints, grievances, claims, and authorization appeals. Prepares response letters, maintains case files, supports grievance committees and pay-for-performance programs, and assists with HEDIS data-entry and claims research. The role also manages large volumes of documents and requires compliance with organizational policies. It is fully remote for candidates residing in California, with possible overtime and weekend work.

Coordinates ecommerce product onboarding and digital catalogue presentation. Gathers and validates product data, images, and guidelines; uploads and maintains assets in SAP/Hybris and related databases; tracks onboarding progress and SLA adherence; supports copy, translation, merchandising, photography, and vendor partners; and assists with product removals and operational projects.

Coordinates PLM implementation activities, schedules, governance, action and risk tracking, stakeholder meetings, vendor commitments, reporting, dashboards, documentation, change management, training, and adoption. The role supports cross-functional engineering, manufacturing, operations, IT, quality, supply chain, and business teams while maintaining accurate project information and facilitating executive communications.