Top Coordinator Jobs in Ottawa

As a Care Coordinator, you will guide older adults and their caregivers through the intake process, providing support and emotional guidance during their journey into care.

The Care Coordinator provides post-intake support to patients by managing scheduling, billing inquiries, and offering empathetic guidance through various channels.

Coordinate logistical and administrative activities for academic program delivery, including registrations, events, resource coordination, routine financial transactions, reporting, stakeholder communications, and client service. Troubleshoot operational issues, maintain program records and inventories, and support continuous improvement for program cycles. Provide occasional after-hours and regional travel support.

The HSE Coordinator oversees safety compliance, leads training and onboarding, conducts audits, and ensures adherence to regulations on construction sites.

Coordinate implementation, progress monitoring, and reporting for the National Indigenous Strategy. Manage project timelines, meetings, logistics, documentation, internal resources, stakeholder records, and support internal communications and engagement with Indigenous partners.

Lead BIM coordination for infrastructure/transportation projects: implement BIM Execution Plans, review models/drawings, enforce BIM/drafting standards, allocate resources, liaise with project stakeholders, and develop BIM policies and tool recommendations.

Coordinate end-to-end HR administration including recruitment, onboarding/offboarding, HRIS and payroll updates, benefits and leave support, training logistics, HR reporting, employee communications, and routine employee inquiries. Support HR programs and policy maintenance, performance and engagement initiatives, and continuous improvement of HR processes. Role emphasizes bilingual communication, accuracy, confidentiality, and cross-team collaboration.

Provide project coordination and administrative/technical support across project teams: maintain documentation and system libraries, log and triage hotline calls, track change requests and schedules, use computer/system tools, and communicate with technical users and stakeholders.

Provide administrative and technical project coordination support for government contracts: maintain documentation, track change requests, log and triage hotline calls, use MS Project and system tools, and communicate with technical and end users. Most work is expected in Ottawa for Canadian federal government clients.

Support and administer the Quality Assurance program for construction projects: conduct site inspections, review and maintain quality documentation, implement CAR/NCR actions, support Project Quality Plans and ITPs, verify material/installation traceability, approve subcontractor quality deliverables, and coordinate with clients and the Quality Lead.

Support the Practicum Office in planning and managing teacher practicums: document preparation, matching, partner communication, police checks, evaluations, grades, problem-solving, reporting, and partnership maintenance while ensuring compliance with Faculty, school board, and Ontario College of Teachers requirements.

Support the Project Manager by coordinating all MEP aspects of construction projects: assist in tendering, liaise with subcontractors, manage shop drawings, attend meetings and prepare minutes, handle change orders, track and respond to RFIs via construction management software, and provide site and Health & Safety support.

Support Project Manager in organizing construction projects: assist in tendering, coordinate plans/shop drawings, attend meetings and prepare minutes, manage change orders and RFIs using construction management software, and support site and Health & Safety teams.

Support daily operations of the Industrial Products Program, manage donation programs and supply flows, liaise with finance and partners, maintain TPV and IPRT systems, produce data reports, support Tableau and Salesforce tasks, assist logistics and transportation projects, and provide stakeholder relationship and contract negotiation support.

The ATR GBS Coordinator oversees global close governance, drives standardization of month-end close processes, manages risks, and ensures compliance with accounting standards. Responsibilities include coordinating cross-functional activities, addressing issues, and enhancing R2R performance through stakeholder communication and project management.

Coordinate and administer a multidisciplinary research program: manage project planning, schedules, meetings, finances, procurement and compliance; support student supervision and research activities; develop communications and knowledge-mobilization materials in English and French; organize events; prepare reports and research outputs; maintain data and filing systems. Work collaboratively with internal and external stakeholders and may travel domestically and internationally.

Support Marketing Operations by coordinating campaigns, vendors, budgets, invoices, and procurement workflows. Maintain trackers, assist event logistics, prepare reports, reconcile expenses, and improve processes to ensure timely, organized delivery of marketing projects.

Coordinate retailer launches and account operations across major retail partners; manage item setup, PO/replenishment, inventory flow, and retailer portals; build operational trackers, automations, and AI-assisted workflows; proactively identify and resolve operational risks while coordinating cross-functionally to improve reliability and scalability of wholesale operations.

Answer inbound French and English calls and emails, provide quotes, schedule and dispatch crews, process payments, manage rebooking and follow-ups, and track jobs in Quo and Zoho CRM while keeping calm with varied callers.

Support a senior leader by executing strategic priorities, analyzing data, producing reports/dashboards, managing change initiatives, coordinating budgets and events, handling stakeholder communications and escalations, ensuring risk and compliance adherence, and driving operational improvements across the business/group.

Manage end-to-end hiring operations: source candidates, send outreach, screen applications, conduct first interviews, update ATS, schedule interviews, communicate with hiring managers and candidates, and support onboarding and hiring admin.

Manage interview scheduling, candidate communication, and ATS (Greenhouse) hygiene. Own full-cycle recruiting for SDR roles including sourcing, screening, coordination, and reporting. Partner with hiring managers and Sales leadership to maintain pipeline health and improve recruiting processes.

Provide primary administrative support for a local site: manage recruitment nominations and interview logistics (using Salesforce), organize events (Award Ceremony, retreats, Posse Olympics), coordinate the Writing Program, collect and report student data, manage travel and supplies, and perform office tasks like calendars, supplies, phones, and welcoming guests. Reports to the program director and often leads volunteer coordination.

Coordinate end-to-end purchase order and RFP processes for Marketing, liaise between Procurement, Finance and Marketing, manage PO lifecycle and vendor records, resolve PO issues, handle high-volume requests, and ensure timely, compliant procurement support across multiple brands.

Support revenue recognition and client billing processes, prepare and distribute invoices, maintain billing documentation, assist with AR/AP, provide audit support, ensure compliance with billing policies, and contribute to process improvements.