Top Coordinator Jobs in Ottawa

Coordinates daily operations for Central Kitchen, Meat, and Warehouse teams. Provides administrative support, maintains production and traceability records, investigates customer complaints, conducts food safety audits, coordinates corrective actions, delivers refresher training, supports new-hire onboarding, and assists with health and safety committee activities. Communicates progress and outstanding issues to managers while helping maintain safe, compliant, and efficient production operations.

Supports program and project managers with planning, monitoring, reporting, budgeting, scheduling, risk management, resource planning, governance, documentation, dashboards, and stakeholder coordination. The role maintains project logs, deliverables, roadmaps, SharePoint sites, and reporting materials while supporting methodologies, gate reviews, process improvement, and senior leadership communications.

Coordinates the Christmas Kettle Campaign by scheduling, orienting, supervising, and supporting staff and volunteers. Ensures kettle delivery, pickup, donation security, supply availability, timesheet accuracy, and site coverage. Responds to staffing emergencies, communicates operational issues, engages donors, records campaign statistics, and supports recruitment and performance management. The role requires local travel, extended standing, flexible shifts, customer service, money handling, and safe transport of kettles and donations.

Coordinates Salvation Army Christmas Kettle Campaign operations across multiple locations. Supervises and schedules staff and volunteers, ensures adequate coverage, transports and secures kettles and donations, manages supplies and reporting, supports recruitment and orientation, resolves absences and site issues, and engages donors. The role requires local travel, extended standing, flexible shifts, customer service, administrative, money-handling, and Microsoft Word and Excel skills.

Provides administrative and client services support for the Ottawa studio, including leadership scheduling, travel, expenses, workplace operations, facilities coordination, inventory, onboarding, events, and records management. Supports marketing, business development, proposals, client events, CRM updates, and communications by preparing and proofreading materials. Coordinates multiple deadlines and collaborates with internal teams, vendors, clients, and visitors while contributing to workplace safety, engagement, sustainability, and business continuity initiatives.

Coordinates marketing campaigns across multiple accounts by managing intake, briefs, timelines, tasks, assets, approvals, meetings, launch checklists, calendars, vendor deliverables, and campaign reporting. The role connects internal creative and media teams with external partners, tracks risks and deadlines, maintains documentation, and supports accurate, timely campaign launches.

Coordinates technical development work across internal teams and external vendors for user terminal programs. Creates and administers Jira work items, boards, workflows, backlogs, dashboards, and reports; tracks blockers, dependencies, risks, actions, and milestones through completion. Supports Agile ceremonies, project schedules, meetings, documentation, status reporting, and program governance while ensuring work remains aligned with delivery, budget, and compliance objectives.

Provides administrative, operational, and project coordination support for university fundraising and advancement initiatives. Manages donor and prospect pipelines, CRM records, reports, proposals, briefing materials, meetings, stewardship activities, gift implementation, and stakeholder communications. Supports fundraisers across major, principal, planned, and annual giving portfolios while ensuring accurate records, effective donor engagement, compliance, and alignment with institutional priorities.

Supports project managers with construction project administration, scheduling, documentation, budgets, progress tracking, meeting preparation, safety compliance, drawings, RFIs, change orders, and site instructions. Coordinates communication among site, office, trades, consultants, and management; prepares reports and inspections; and uses Microsoft Project, spreadsheets, and Autodesk to monitor timelines, changes, and deliverables across Ottawa-area project sites.

Manage full-cycle recruitment for Hard Rock Hotel & Casino Ottawa: source candidates, partner with hiring managers, screen and interview, use ATS/HRIS, run hiring events, mentor staff, and ensure timely onboarding of guest-service focused hires.

Coordinates MDS/RAI assessments for long-term care residents, ensures timely and accurate submissions, analyzes clinical and financial data, resolves reporting errors, supports PCC software setup, conducts audits, and trains staff on InterRAI, RUG III, quality indicators, and assessment processes. The role also supports strategic program improvement and liaises with health authorities and related organizations.

Coordinates pedestrian and road safety education programs, including scheduling, instructor support, partner administration, and training promotion. Develops social media, newsletters, presentations, educational resources, and public awareness campaign materials. Maintains program records, analyzes outcomes, supports grant reporting, coordinates meetings and outreach, and builds relationships with schools, municipalities, sponsors, and community organizations. The role also supports communications, events, special projects, and stakeholder engagement in a hybrid, community-based environment.

Coordinates back-of-house retail operations, including stockroom organization, inventory receiving and management, e-commerce order processing, picking, packing, shipping, and discrepancy resolution. Supports store associates with customer requests, communicates with customer service and stores, maintains inventory accuracy, and helps reduce shrinkage. The role requires retail or stockroom experience, strong organization, attention to detail, computer skills, and weekend flexibility.

Oversee health and safety compliance across construction projects, including subcontractor onboarding, risk assessments, training, inspections, audits, incident investigations, corrective actions, and safety documentation. Collaborate with project teams and supervisors to integrate safety requirements into project planning and maintain compliance with applicable regulations.

Coordinates administrative and logistical activities for programs, courses, workshops, training, and events. Manages registrations, communications, resources, records, routine financial transactions, reporting, and client service. Troubleshoots operational issues, coordinates third-party providers, supports continuous improvement, and ensures programs run efficiently within budget and deadlines.

Guide older adults and their caregivers through the mental health intake process, provide empathetic support, coordinate therapist matching, and ensure patients feel informed and supported as they begin care. The role requires strong organization, communication, emotional awareness, and comfort using healthcare and CRM tools. It is fully remote and limited to candidates based in Canada.

Guide older adults and their families through the mental health intake process, provide compassionate patient support, coordinate therapist matching, and ensure patients feel informed and supported. Manage multiple patients across intake stages, communicate clearly during sensitive conversations, and use healthcare and CRM software to maintain organized workflows. The role is fully remote and Canada-based.

Supports Lenovo partner and vendor business management by coordinating engagements, reporting, funding, contracts, marketing activities, portal programs, and product information. Collaborates with Lenovo, Finance, Partner Business Managers, and Senior Partner Business Managers to execute programs, track invoices and funding, approve content, manage deal registration, and maintain accurate product communications. Requires strong organization, analytical ability, problem-solving, prioritization, and deadline management.

Coordinate customer onboarding, training, support, and retention workflows. Follow up on customer issues, align Sales, Accounting, Software, integrations, and licensing teams, and drive commitments through resolution. Build and improve operational processes, track projects, dependencies, blockers, and next steps, identify improvement opportunities from feedback, and provide clear updates across teams.

Coordinates restaurant events from planning through execution, including guest inquiries, quotes, invoices, inventory, scheduling, labor control, room setup, delegation, food and facility quality, and customer service. Provides leadership, training, and mentorship to event staff while collaborating with chefs, managers, and restaurant leaders. Requires flexible availability, strong organization, communication, leadership, computer skills, and a valid Smart Serve certification.

Develop and implement bilingual communications and stakeholder engagement strategies for a health-sector partnership. Responsibilities include digital content, websites, social media, newsletters, media relations, event support, partner engagement, reports, presentations, copyediting, graphic design, CRM maintenance, brand standards, and communications analytics. The role collaborates with healthcare, community, and organizational partners to advance system-level priorities and promote equitable access to care.

Coordinates mechanical and electrical requirements for construction projects, including temporary services, subcontractor installations, scheduling, procurement, contracts, coordination meetings, commissioning, closeout, and proposal estimating. The role requires collaboration with subcontractors and project teams, adaptation to changing site conditions, and oversight of M&E systems through project turnover.

Supports marketing and business development initiatives for an insurance and reinsurance litigation practice. Responsibilities include market and client research, pitch and RFP materials, legal directory submissions, thought leadership, events, sponsorships, communications, attorney profile promotion, CRM and experience-management data, and internal coordination. The role requires strong project management, organization, communication, Microsoft Office proficiency, and the ability to manage multiple deadlines in a professional services environment.

Own end-to-end candidate experience across Human Capital and portfolio companies. Responsibilities include scheduling interviews, coordinating candidate logistics, partnering with embedded talent teams, improving recruiting systems and processes, and supporting initiatives that scale talent operations. The role requires strong organization, relationship-building, adaptability, attention to detail, and comfort working in a fast-paced, ambiguous startup environment.

Coordinates emergency veterinary client services, including reviewing charges, applying coding and billing guidelines, preparing treatment plans, posting payments, balancing accounts, resolving billing discrepancies, and communicating financial information to pet owners and clinical staff. The role requires strong veterinary terminology knowledge, accuracy, professionalism, attention to detail, and the ability to work independently in a fast-paced hospital environment.