Top Coordinator Jobs in Ottawa

Design and manage radio subsystems throughout the product lifecycle. Own requirements, specifications, system decomposition, performance allocation, trade-off analysis, technical documentation, risk management, and change control. Support implementation, integration, verification, troubleshooting, milestone reviews, and product release readiness while providing technical leadership across hardware, software, architecture, and globally distributed engineering teams.

The Care Coordinator provides post-intake support to patients by managing scheduling, billing inquiries, and offering empathetic guidance through various channels.

Provides frontline support to a mental health provider network through email and phone. Resolves caseload, technical, matching, payroll, benefits, and patient-related questions; tracks requests through resolution; escalates issues appropriately; and proactively checks in with providers. The role emphasizes organization, follow-through, prioritization, relationship-building, empathy, customer service, and comfort creating processes in an ambiguous startup environment.

Coordinates construction projects from bid review through completion, including schedules, budgets, contracts, permits, subcontractors, materials, safety programs, change orders, claims, and client communications. Monitors project progress, supports cost reporting, participates in meetings, and collaborates with construction managers, superintendents, professionals, and subcontractors. The role requires daily onsite work, travel, strong negotiation and communication skills, and eligibility for Federal Security Clearance.

Coordinates construction projects from bidding through completion, including reviewing plans and contracts, managing schedules, budgets, permits, subcontractors, materials, claims, safety programs, and client relationships. The role supports cost reporting, negotiates agreements, leads project meetings, monitors critical paths, and ensures onsite work meets schedule, budget, quality, and compliance requirements. Daily onsite work and travel are expected.

Coordinates mechanical and electrical requirements for construction projects, including temporary services, subcontractor installations, scheduling, procurement, contract administration, coordination meetings, commissioning, closeout, and bid estimations. The role manages project priorities, resources, schedule changes, subcontractor coordination, and turnover of M&E systems while ensuring compliance with project requirements and construction standards.

Supports talent sourcing, recruitment, and selection activities for a designated client portfolio. Responsibilities include preparing job notices, conducting preliminary screening, maintaining recruitment processes and files, contacting candidates, scheduling assessments and interviews, proofreading materials, coordinating logistics, and providing administrative support to recruitment advisors and stakeholders.

Provides autonomous administrative support to senior IT leadership, including drafting correspondence, managing calendars and meetings, maintaining confidential files, preparing reports and presentations, recording minutes, coordinating approvals, and documenting procedures. The role requires strong organization, judgment, communication, bilingual English and French writing and speaking skills, computer software proficiency, and experience using AI productivity tools such as Microsoft Copilot.

Manage departmental budgets, forecasts, variance analysis, expense tracking, pre-procurement documentation, accruals, capitalization inputs, and financial reporting. Coordinate with engineering, finance, procurement, legal, and management stakeholders to maintain accurate program financial records. Review expenses and travel submissions for policy compliance, identify discrepancies, present recommendations, and support administrative needs. The role requires five years of relevant experience, Excel and Workday proficiency, onsite work four days weekly, and Canadian security clearance eligibility.

Supports the Certified Fraud Examiner credential program by reviewing applications, verifying requirements, processing certificates and verification requests, maintaining records, analyzing reports, and responding to member inquiries. Performs quality assurance audits, identifies application anomalies, updates procedures, and escalates suspected misconduct. Collaborates with internal teams to resolve customer issues and ensure accurate, timely certification administration.

Coordinates electrical construction quality assurance and quality control for a nuclear research facility project. Develops inspection and test plans, reviews drawings and specifications, coordinates inspections and testing, verifies installation compliance, manages non-conformances and corrective actions, and supports audits, commissioning, turnover packages, and completion documentation. Collaborates with construction, engineering, subcontractors, inspectors, and commissioning teams to meet project quality requirements.

Provides day-to-day HR shared services across the Americas by managing employee and manager inquiries, HR ticket queues, onboarding and pre-employment activities, HRIS transactions, work authorization documentation, and data quality checks. The coordinator processes hires, job changes, compensation updates, leaves, terminations, and verifications while following SOPs, escalating complex cases, identifying process improvements, and supporting HR technology adoption. Bilingual English and Canadian French communication is required.

Coordinate the end-to-end recruiting process, including interview scheduling, candidate visits, travel logistics, onboarding support, communications, and confidential data management. The role partners with executive assistants and hiring teams, uses Ashby and other recruiting tools, responds to inquiries, and improves talent acquisition processes. This is a six-month, 20-hour-per-week contract with potential extension.

Coordinates the AI Accountability Network’s newsletters, training programs, grants, fellowships, payments, events, communications, and community initiatives. Manages editorial workflows, contractors, applications, logistics, websites, listservs, dashboards, metrics, and stakeholder communications. Supports grant administration, funder reporting, travel, curriculum development, and website publishing while improving processes and tracking program impact.

Manages creator operations for client campaigns, including creator vetting, data validation, brand safety and content reviews, compliance monitoring, risk documentation, and escalation. Coordinates with Client Services, Creator Relations, and cross-functional teams to maintain accurate campaign workflows and support creator suitability and campaign continuity. Requires strong organization, judgment, communication, spreadsheet proficiency, and familiarity with influencer marketing and social media platforms.

Coordinates assigned consumer-environment projects from order entry through completion, managing schedules, production coordination, shipping, inventory, documentation, customer communication, cost proposals, and ERP updates. Supports project managers, maintains customer accounts, coordinates manufacturing and installations, and ensures timely issue resolution and delivery. May mentor junior project coordinators.

Coordinate regional HR operations across the employee lifecycle, including employee relations administration, employment contracts, compliance, payroll, HRIS data, absence management, immigration and relocation, benefits, onboarding, offboarding, and employee support. The role partners with regional People Business Partners and global People Operations teams, maintains accurate records, supports mandatory training and engagement events, and ensures legal compliance across multiple countries.

Coordinate recruiting processes, including complex interview scheduling across candidates, interviewers, time zones, and changing priorities. Provide high-touch candidate support, maintain recruiting records and workflows, assist hiring teams, identify process improvements, and support Talent Acquisition programs, documentation, employer branding, referrals, and recruiting technology adoption.

Provide project coordination and administrative/technical support across project teams: maintain documentation and system libraries, log and triage hotline calls, track change requests and schedules, use computer/system tools, and communicate with technical users and stakeholders.

Provide administrative and technical project coordination support for government contracts: maintain documentation, track change requests, log and triage hotline calls, use MS Project and system tools, and communicate with technical and end users. Most work is expected in Ottawa for Canadian federal government clients.

Support and administer the Quality Assurance program for construction projects: conduct site inspections, review and maintain quality documentation, implement CAR/NCR actions, support Project Quality Plans and ITPs, verify material/installation traceability, approve subcontractor quality deliverables, and coordinate with clients and the Quality Lead.

Supports planning, mobilization, execution, documentation, cost tracking, safety, and closeout of construction projects. Coordinates field teams, clients, utilities, subcontractors, permits, locates, schedules, drawings, RFIs, change orders, quantities, payment certificates, and project reporting. Identifies constructability concerns, deficiencies, risks, and cost or schedule impacts while maintaining accurate project records and supporting contract administration.

Provides administrative, ordering, logistics, and customer support for strategic B2B accounts. Coordinates digital and specialty print projects with sales teams and vendors, verifies quotations and order specifications, manages changes, tracks production and shipping, and ensures orders arrive on time. Supports regional and national accounts across multiple locations while communicating with sales teams, stores, customers, and vendor partners.

Coordinates Salvation Army Christmas Kettle Campaign operations across multiple locations. Responsibilities include scheduling and supervising staff and volunteers, recruiting and orienting workers, transporting and securing kettles and donations, maintaining supplies, addressing staffing and operational issues, submitting timesheets and mileage reports, recording campaign data, and representing the organization to donors and site partners. The role is temporary part-time, requires local travel, flexible shifts, prolonged standing, and occasional lifting.

Coordinate and deliver technical, safety, onboarding, and competency-based training for maintenance operations. Assess training needs, design blended learning programs, manage scheduling and vendors, maintain LMS and certification records, administer assessments, track KPIs, evaluate effectiveness, and recommend improvements. Partner with leaders, HR, operations, suppliers, and subject matter experts to support compliance, safety, and employee development.