Top Executive Assistant Jobs in Ottawa

Supports the President and CEO through calendar and correspondence management, meeting coordination, travel arrangements, expense processing, and executive office administration. Provides board and committee governance support, maintains action tracking and records, coordinates stakeholders and events, and assists with strategic project initiatives. Manages office supplies, facilities requests, employee engagement activities, and executive workflows while handling confidential information with discretion.

The Executive Assistant will support Q-Block Computing's leadership by managing calendars, travel, meetings, and ensuring smooth office operations.

Supports the CEO and COO through complex calendar management, meeting preparation, executive correspondence, confidential recordkeeping, approvals, and expense administration. Tracks decisions, commitments, milestones, risks, and action items across leadership and strategic initiatives. Coordinates governance and Continuous Improvement Executive Committee activities, including agendas, minutes, reporting, SharePoint documentation, and follow-up. Acts as a liaison among executives, business leaders, consultants, government stakeholders, and external partners while supporting cross-functional projects and executive priorities.

Provides comprehensive administrative and executive support, including calendar and meeting management, travel coordination, confidential information handling, report and presentation preparation, document filing, stakeholder liaison, and special project assistance. The role requires proactive support, strong organization, discretion, communication, accuracy, adaptability, and the ability to manage competing priorities independently while supporting executive goals.

Provide executive-level administrative support to the EVP Finance/CFO: manage calendars, correspondence, meetings, travel and procurement; maintain confidential records; prepare reports and Board materials; process purchase requisitions and invoices; act as recording secretary; support divisional policies and special projects.

Provide confidential executive support to the Secretary-General: manage calendar, communications, meetings, records and travel; prepare briefings, correspondence and minutes; establish tracking and follow-up systems; supervise support staff as needed; and support office operations and strategic initiatives on a voluntary part-time basis.

Provide high-level executive support to C-suite leaders: manage calendars, complex global travel, high-profile communications, confidential personal and financial tasks, anticipate needs, make independent decisions, and liaise with global executives to protect and optimize executive time.

Provides high-level administrative support to multiple geographically distributed senior executives. Responsibilities include managing communications and calendars, preparing polished documents and briefings, coordinating travel, organizing meetings and events, maintaining records, and serving as a primary contact for stakeholders. The role requires strong organization, discretion, proactive problem-solving, research, communication, and advanced Microsoft Office skills.

Provide high-touch administrative and calendar management for two co-founders, coordinate travel and expenses, manage inbox and communications, support logistics for meetings and events, maintain records/CRM updates, and assist on special projects and SOP development to protect leadership time and advance organizational priorities.

The Senior Executive Assistant supports executives by managing calendars, communications, travel, and various administrative tasks, ensuring smooth operations across departments.

Build, optimize, and document GoHighLevel automations, funnels, workflows, and CRM systems. Develop onboarding and backend operational processes from scratch, manage pipelines, tagging, and lead tracking, monitor automation performance, and support executive operations while maintaining confidentiality and collaborating with internal and external stakeholders.

Supports the Chief Product Officer, Senior VP of Engineering, and General Counsel by managing priorities, calendars, travel, meetings, events, follow-ups, and cross-functional projects. Identifies and improves inefficient processes, documents decisions, tracks deliverables, handles sensitive information, and completes ambiguous, high-stakes work. The role requires strong organization, communication, ownership, relationship-building, and comfort working in a fast-paced remote technology startup.

Provide high-level executive support to the CEO and Chief Strategy Officer by managing complex calendars, travel, meeting prep, communications, and confidential matters. Coordinate cross-functional stakeholders, board and investor logistics, office operations, events, and special projects to drive operational excellence in a fast-growing startup.

Provide high-level administrative and operational support to executive and senior leadership: manage complex calendars and inboxes, coordinate meetings, travel, and board materials, maintain confidential records, publish internal communications via SharePoint, and partner with HR on employee engagement and events. Improve processes using Microsoft 365 and AI tools.

Support the CEO with documentation, meeting structuring, tracking cross-functional commitments, preparing board and planning materials, scheduling, and maintaining execution dashboards to reduce CEO cognitive load.

Provide high-level administrative support to CTC Global executives: manage calendars, schedule meetings, coordinate travel and visitors, process invoices and credit card expenditures, maintain confidential files (including commercial contracts), prepare meeting spaces, and run special projects while collaborating across departments.

Provide high-trust executive support to the founder by managing financial admin (invoicing, payroll, contracts), calendar and inbox triage, hiring coordination and onboarding, travel and personal logistics, and recurring operational tasks to ensure reliability and consistency.

Provide high-level administrative support to executives (calendar, travel, meetings), create and coordinate marketing materials and campaigns, manage and optimize HubSpot CRM (data, segmentation, automation), analyze campaign metrics, and support ad-hoc projects. Improve workflows to streamline marketing and sales operations.

Provide high-level administrative support to the CEO: schedule meetings, manage travel and payments, transcribe minutes, maintain communications and CRM, assist the team with administrative tasks, and represent the company professionally. Requires handling personal CEO tasks and ad-hoc duties as needed.

Provide comprehensive support to an executive across project management, administrative, creative, and financial tasks. Manage projects, warranty and work order systems, SOPs, and detailed meeting minutes. Maintain and organize Excel spreadsheets and charts. Create designs in Canva and develop videos from PowerPoint. Assist with quarterly forecasting and financial data entry to ensure smooth business operations.

Provide remote executive support including project management, administrative tasks (warranty/work orders, SOPs, meeting minutes), Excel data management, Canva design, video creation from PowerPoints, and basic financial forecasting and data entry.

Provide high-level administrative support to an executive on PST: manage calendar and email, coordinate communication, prepare documents/reports in Microsoft Office, schedule and support meetings, take notes, track action items, and maintain confidentiality while optimizing time and priorities.

Provide high-level administrative support to the CEO and executives, manage calendars and travel, prepare documents and reports, handle confidential matters, and support marketing through content creation, campaign execution, vendor coordination, CRM management, and marketing metrics tracking.

Provide remote executive-level administrative and project coordination across multiple businesses and time zones. Monitor solar and battery projects in Australia, track tasks, invoices, and records, manage calendars and travel, act as point of contact with partners and government stakeholders, and maintain project trackers to keep priorities aligned and deadlines met.

The Executive Assistant will manage calendars, organize meetings and travel, write reports and professional communication, and assist with digital assets, requiring strong organizational and language skills.