Top Executive Assistant Jobs in Ottawa

Provide high-touch operational support to the founders: manage calendars, travel, onboarding, HR workflows, NYC office operations, event coordination, meeting materials, triage communications, and ad hoc projects to keep the company running smoothly.

Provide executive-level administrative support to the Fixed Networks leadership team: manage calendars and meetings, handle confidential information, prepare/edit reports and presentations, maintain organized filing systems, liaise with stakeholders, support projects and ad-hoc tasks, ensure policy compliance, and foster a collaborative work environment.

The Executive Assistant & Canada Office Coordinator will support ELT members and manage the new Markham office, coordinating operations, events, and travel logistics, while fostering an inclusive workspace culture.

Provide high-trust executive support to the VP of TeraWave Operations: manage complex calendars, travel, confidential communications, event planning, and strategic projects while improving workflows and enabling cross-functional coordination across engineering, manufacturing, testing, and operations.

Support the CEO and a ten-person FileMaker development team by managing work orders, time tracking, IT/security monitoring, onboarding/offboarding, marketing campaigns, and internal documentation. Maintain Hubstaff and FileMaker alignment, administer device security tools, coordinate maintenance/outage communications, and own recurring operational processes to ensure accuracy and reliability.

The Executive Assistant will support Q-Block Computing's leadership by managing calendars, travel, meetings, and ensuring smooth office operations.

The Executive Assistant will manage calendars, organize meetings and travel, write reports and professional communication, and assist with digital assets, requiring strong organizational and language skills.

Provide administrative and office management support to senior executives: scheduling, travel booking, meeting logistics and minutes, expense reports, call/email triage, and occasional personal assistant tasks.

Provide high-level administrative support to an executive on PST: manage calendar and email, coordinate communication, prepare documents/reports in Microsoft Office, schedule and support meetings, take notes, track action items, and maintain confidentiality while optimizing time and priorities.

Provide high-level administrative support to the CEO: schedule meetings, manage travel and payments, transcribe minutes, maintain communications and CRM, assist the team with administrative tasks, and represent the company professionally. Requires handling personal CEO tasks and ad-hoc duties as needed.

Provide comprehensive support to an executive across project management, administrative, creative, and financial tasks. Manage projects, warranty and work order systems, SOPs, and detailed meeting minutes. Maintain and organize Excel spreadsheets and charts. Create designs in Canva and develop videos from PowerPoint. Assist with quarterly forecasting and financial data entry to ensure smooth business operations.

Provide remote executive support including project management, administrative tasks (warranty/work orders, SOPs, meeting minutes), Excel data management, Canva design, video creation from PowerPoints, and basic financial forecasting and data entry.

Build, optimize, and document GoHighLevel automations, funnels, workflows, and CRM systems. Develop onboarding and backend operational processes from scratch, manage pipelines, tagging, and lead tracking, monitor automation performance, and support executive operations while maintaining confidentiality and collaborating with internal and external stakeholders.

Provide high-level administrative support to the CEO and executives, manage calendars and travel, prepare documents and reports, handle confidential matters, and support marketing through content creation, campaign execution, vendor coordination, CRM management, and marketing metrics tracking.

Provide remote executive-level administrative and project coordination across multiple businesses and time zones. Monitor solar and battery projects in Australia, track tasks, invoices, and records, manage calendars and travel, act as point of contact with partners and government stakeholders, and maintain project trackers to keep priorities aligned and deadlines met.

Provide high-level administrative support to executives (calendar, travel, meetings), create and coordinate marketing materials and campaigns, manage and optimize HubSpot CRM (data, segmentation, automation), analyze campaign metrics, and support ad-hoc projects. Improve workflows to streamline marketing and sales operations.

Provide dedicated administrative support to a C-suite executive: manage calendars and emails, coordinate meetings and logistics across time zones, maintain CRM records (preferably HubSpot), prepare documents and presentations, track action items and deadlines, and assist with special projects while maintaining confidentiality.

Provide high-touch, in-person executive support to a GP: manage complex calendars, coordinate meetings, prepare materials, arrange and adjust travel, handle last-minute changes, and support ops initiatives. Must be proactive, highly organized, discreet, and comfortable using AI tools to increase efficiency.

Provide high-impact executive support to Head of Marketing and Head of Sales by managing complex calendars, global travel, confidential communications, and building administrative systems to optimize GTM operations. Coordinate cross-functional meetings and act as a strategic gatekeeper to maximize executive time and efficiency.

Provide high-trust executive support to the founder by managing financial admin (invoicing, payroll, contracts), calendar and inbox triage, hiring coordination and onboarding, travel and personal logistics, and recurring operational tasks to ensure reliability and consistency.

Provide high-level executive support to the CEO and Chief Strategy Officer by managing complex calendars, travel, meeting prep, communications, and confidential matters. Coordinate cross-functional stakeholders, board and investor logistics, office operations, events, and special projects to drive operational excellence in a fast-growing startup.

Provide high-level administrative support to the Department Head including confidential transcription, correspondence, calendar management, meeting minutes, travel arrangements, screening calls and mail, filing, follow-up on delegated tasks, and maintaining a safe work environment. Requires independent judgment, strong communication, and frequent interaction across management, Tribal Council, and external stakeholders.

Provide confidential executive support to the Secretary-General: manage calendar, communications, meetings, records and travel; prepare briefings, correspondence and minutes; establish tracking and follow-up systems; supervise support staff as needed; and support office operations and strategic initiatives on a voluntary part-time basis.

Provide high-touch administrative and calendar management for two co-founders, coordinate travel and expenses, manage inbox and communications, support logistics for meetings and events, maintain records/CRM updates, and assist on special projects and SOP development to protect leadership time and advance organizational priorities.

The Senior Executive Assistant supports executives by managing calendars, communications, travel, and various administrative tasks, ensuring smooth operations across departments.