Top Executive Assistant Jobs in Ottawa

Provide high-level executive support to C-suite leaders: manage calendars, complex global travel, high-profile communications, confidential personal and financial tasks, anticipate needs, make independent decisions, and liaise with global executives to protect and optimize executive time.

The Executive Assistant & Canada Office Coordinator will support ELT members and manage the new Markham office, coordinating operations, events, and travel logistics, while fostering an inclusive workspace culture.

Provide high-trust executive support to the VP of TeraWave Operations: manage complex calendars, travel, confidential communications, event planning, and strategic projects while improving workflows and enabling cross-functional coordination across engineering, manufacturing, testing, and operations.

Provide high-leverage support to executive leadership: manage complex calendars, capture and drive follow-up from leadership meetings, prepare polished presentations and briefings, coordinate international travel and events, lead cross-functional projects, and handle expenses and confidential administrative tasks to optimize executive time and organizational communication.

The Executive Assistant provides high-level administrative support, manages operations, coordinates meetings, and assists with development efforts in a nonprofit context.

The Executive Assistant will support Q-Block Computing's leadership by managing calendars, travel, meetings, and ensuring smooth office operations.

Support the CEO and a ten-person FileMaker development team by managing work orders, time tracking, IT/security monitoring, onboarding/offboarding, marketing campaigns, and internal documentation. Maintain Hubstaff and FileMaker alignment, administer device security tools, coordinate maintenance/outage communications, and own recurring operational processes to ensure accuracy and reliability.

The Executive Assistant will manage calendars, organize meetings and travel, write reports and professional communication, and assist with digital assets, requiring strong organizational and language skills.

Provide high-impact executive support to Head of Marketing and Head of Sales by managing complex calendars, global travel, confidential communications, and building administrative systems to optimize GTM operations. Coordinate cross-functional meetings and act as a strategic gatekeeper to maximize executive time and efficiency.

Volunteer Executive Assistant supports Founder and Executive Director by coordinating projects, managing communications, conducting research and briefings, providing administrative support (Google Drive, Canva, Freedcamp, Slack), assisting with occasional complex meeting or travel coordination, and owning special one-off projects.

Provide high-level executive support to the CEO and Chief Strategy Officer by managing complex calendars, travel, meeting prep, communications, and confidential matters. Coordinate cross-functional stakeholders, board and investor logistics, office operations, events, and special projects to drive operational excellence in a fast-growing startup.

Provide high-trust executive operations support to the CEO: own and optimize calendar, run the follow-up/action engine, manage company project systems, lead hiring operations, oversee content ops (delivery only), analyze monthly P&L and payroll, and execute personal/local projects. Build systems, hold leaders accountable, and scale into a Chief of Staff role over 3–18 months.

Provide confidential executive support to the Secretary-General: manage calendar, communications, meetings, records and travel; prepare briefings, correspondence and minutes; establish tracking and follow-up systems; supervise support staff as needed; and support office operations and strategic initiatives on a voluntary part-time basis.

The Senior Executive Assistant supports executives by managing calendars, communications, travel, and various administrative tasks, ensuring smooth operations across departments.

As an Executive Assistant, you will support a tech CEO during fundraising, managing communications, scheduling, and logistics to ensure effective operations.