Top Executive Assistant Jobs in Ottawa

Provides autonomous, proactive administrative support to senior management. Responsibilities include managing schedules, meetings, correspondence, travel, files, communications, reports, presentations, translations, and confidential strategic projects. Coordinates office operations, develops procedures, prepares meeting minutes and official documents, supports committees, conducts research and analysis, and maintains effective filing and follow-up systems. Requires bilingual English and French communication, strong writing, organization, judgment, and computer skills.

Provides autonomous administrative support to senior library management, including calendar and meeting coordination, correspondence, bilingual document preparation, travel arrangements, confidential file management, report production, committee support, and follow-up on decisions. The role also coordinates administrative processes, events, projects, translations, invoices, and records archiving while maintaining professional communication and office efficiency.

Provides autonomous administrative support to senior IT leadership, including drafting correspondence, managing calendars and meetings, maintaining confidential files, preparing reports and presentations, recording minutes, coordinating approvals, and documenting procedures. The role requires strong organization, judgment, communication, bilingual English and French writing and speaking skills, computer software proficiency, and experience using AI productivity tools such as Microsoft Copilot.

Serve as a strategic partner to the SVP of People and CMO by managing complex calendars, travel, priorities, correspondence, board and investor interactions, briefings, confidential information, and follow-through. Support special projects, leadership meetings, offsites, and team initiatives while improving executive-office systems. Use AI and productivity tools to automate administrative work, create scalable processes, and navigate ambiguity with discretion, judgment, and executive presence.

Provides high-trust administrative and executive support to a founder and COO. Responsibilities include complex calendar and meeting coordination, correspondence and presentation preparation, file organization, domestic and international travel, expense management, agendas, notes, action-item tracking, stakeholder communication, and confidential information handling. The role also supports special projects and cross-functional leadership requests in a fast-paced, fully remote fintech and cryptocurrency environment.

Supports the President and CEO through calendar and correspondence management, meeting coordination, travel arrangements, expense processing, and executive office administration. Provides board and committee governance support, maintains action tracking and records, coordinates stakeholders and events, and assists with strategic project initiatives. Manages office supplies, facilities requests, employee engagement activities, and executive workflows while handling confidential information with discretion.

The Executive Assistant will support Q-Block Computing's leadership by managing calendars, travel, meetings, and ensuring smooth office operations.

Supports the CEO and COO through complex calendar management, meeting preparation, executive correspondence, confidential recordkeeping, approvals, and expense administration. Tracks decisions, commitments, milestones, risks, and action items across leadership and strategic initiatives. Coordinates governance and Continuous Improvement Executive Committee activities, including agendas, minutes, reporting, SharePoint documentation, and follow-up. Acts as a liaison among executives, business leaders, consultants, government stakeholders, and external partners while supporting cross-functional projects and executive priorities.

Provide strategic executive support to multiple leadership team members by managing calendars, communications, competing priorities, travel, offsites, and onsite logistics. Build trusted executive partnerships, anticipate needs, explain scheduling decisions, coordinate across teams and vendors, and improve operational workflows. Use AI tools to draft communications, analyze calendars, and research logistics while reviewing all outputs. The role requires discretion, emotional intelligence, resilience, strong organization, and comfort operating independently in an evolving environment.

Provide confidential executive support to the Secretary-General: manage calendar, communications, meetings, records and travel; prepare briefings, correspondence and minutes; establish tracking and follow-up systems; supervise support staff as needed; and support office operations and strategic initiatives on a voluntary part-time basis.

Provide high-level executive support to C-suite leaders: manage calendars, complex global travel, high-profile communications, confidential personal and financial tasks, anticipate needs, make independent decisions, and liaise with global executives to protect and optimize executive time.

The Senior Executive Assistant supports executives by managing calendars, communications, travel, and various administrative tasks, ensuring smooth operations across departments.

Supports the Chief Product Officer, Senior VP of Engineering, and General Counsel by managing priorities, calendars, travel, meetings, events, follow-ups, and cross-functional projects. Identifies and improves inefficient processes, documents decisions, tracks deliverables, handles sensitive information, and completes ambiguous, high-stakes work. The role requires strong organization, communication, ownership, relationship-building, and comfort working in a fast-paced remote technology startup.

Support the CEO with documentation, meeting structuring, tracking cross-functional commitments, preparing board and planning materials, scheduling, and maintaining execution dashboards to reduce CEO cognitive load.

Provide high-trust executive support to the founder by managing financial admin (invoicing, payroll, contracts), calendar and inbox triage, hiring coordination and onboarding, travel and personal logistics, and recurring operational tasks to ensure reliability and consistency.

Provide remote executive-level administrative and project coordination across multiple businesses and time zones. Monitor solar and battery projects in Australia, track tasks, invoices, and records, manage calendars and travel, act as point of contact with partners and government stakeholders, and maintain project trackers to keep priorities aligned and deadlines met.

The Executive Assistant will manage calendars, organize meetings and travel, write reports and professional communication, and assist with digital assets, requiring strong organizational and language skills.

Provide high-level administrative support to senior leaders: manage complex international calendars, coordinate meetings and travel, prepare agendas and materials, track project milestones and action items, coordinate cross-functional initiatives and events, handle confidential communications, and improve administrative processes to increase operational efficiency.

Remote executive virtual assistant responsible for creating executive PowerPoint decks, performing software QA, managing Google Ads tracking, writing and enforcing SOPs for directory workflows, compiling Excel tracking sheets, and communicating progress and risks to leadership.

Provide comprehensive administrative and personal support to the CEO: manage calendars, meetings, communications, documents, travel, payments, and vendor coordination. Handle confidential matters, routine tasks independently, and assist with personal appointments and events.