Top Coordinator Jobs in Ottawa

The Technical Operations Coordinator will manage daily operational tasks, support project execution using Jira, ensure timely updates, and improve coordination processes.

Support brokerage sales, underwriting and account teams through end-to-end group policy renewals. Maintain renewal inventory, analyze underwriting and claims metrics, prepare renewal packages and client-ready materials, coordinate delivery and follow-up, and support negotiation by modeling options, summarizing risks, and improving renewal processes and dashboards.

Manage land project workflows, delegate tasks, track timelines and deliverables, liaise with clients and teams, ensure regulatory compliance for land acquisitions and permits, audit documentation, prepare client reports and tracking tools, and train team members to maintain quality and best practices.

Provide customer support for web and mobile applications through tickets, phone, email, and virtual meetings. Troubleshoot issues, coordinate incident response, advocate for customer priorities, create training and knowledge-base content, monitor ticket trends and resolution times, test applications, and collaborate on projects. The role requires clear communication, empathy, curiosity, independent problem-solving, multitasking, and willingness to learn complex software and customer workflows.

Supports the Certified Fraud Examiner credential program by reviewing applications, verifying requirements, maintaining records, analyzing applicant data, and assisting candidates and members. Processes certificate orders and verification requests, performs quality assurance and audits, identifies anomalies, escalates suspected misconduct, collaborates with internal teams, and maintains program documentation and procedures.

Manage billing and payment workflows, build client itineraries, and provide operational support to ensure smooth client experiences in travel logistics.

As an Operations Coordinator, you will manage daily operations, track initiatives, maintain documentation, and support project execution using Jira.

Researches, analyzes, and resolves transaction requests from distribution service providers and internal clients. Escalates priority issues, recommends process improvements, maintains current policy and system knowledge, and supports customer, merchant, and departmental relationships. The role requires strong judgment, organization, communication, computer skills, and attention to detail. It involves frequent computer work, extended hours as needed, and in-office work three days per week.

Coordinates development, volunteer engagement, and Provincial Advisory Board activities through reporting, CRM tracking, event logistics, donor stewardship support, and standardized workflows. Maintains fundraising and volunteer data, prepares reports and materials, supports regional events, leads National Volunteer Week, and coordinates cross-functional deliverables. The role improves consistency and efficiency across Development, Operations, Communications, Governance, and executive support teams.

Coordinates observational, interventional, and real-world evidence studies, including site onboarding, documentation, participant workflows, sample logistics, data collection, IRB support, compliance, reporting, and stakeholder communication. Partners with science, bioinformatics, product teams, research sites, CROs, and external collaborators to maintain timelines, study records, metrics, and operational quality.

Coordinates proposal development from research and response writing through submission, including RFP analysis, compliance matrices, outlines, editing, proofreading, content management, and deadline control. Collaborates with business development, marketing, business solutions teams, and subject matter experts to produce persuasive, accurate proposals and sales collateral. Leads proposal meetings, supports presentations, maintains databases and information resources, and improves proposal processes in a fast-paced environment.

Manage attorney billing across multiple practice areas and offices, including preparing proformas, executing complex bills, issuing invoices, configuring e-billing systems, resolving billing disputes, and ensuring compliance with firm and client requirements. Maintain billing procedures, client and matter setups, rates, discounts, reporting, schedules, and analyses. Communicate with attorneys, clients, paralegals, secretaries, and staff while meeting strict deadlines and maintaining confidentiality.

Coordinates multiple short-term construction projects from estimating and site reviews through scheduling, mobilization, field execution, and closeout. Responsibilities include preparing quotations and job packages, coordinating operations teams and stakeholders, managing utility locates, maintaining project documentation, forecasting resources, attending site meetings, and resolving field issues. The role requires timely communication of risks and delays while supporting safe, efficient, and on-schedule project delivery.

Creates graphics, short-form videos, and multimedia assets for social media, email, web, and internal channels. Produces and edits video content, maintains visual assets within editorial calendars, collaborates with cross-functional teams, and prepares content for publication. May support community management using social media tools. Requires strong organizational skills, independent task management, and proficiency with design, editing, social scheduling, analytics, and web content management tools.

Oversee medical affairs projects and workstreams by coordinating cross-functional teams, plans, timelines, budgets, resources, risks, KPIs, and change initiatives. Serve as a stakeholder liaison, support strategic brand management and financial updates, prepare reports and dashboards, and provide clinical science expertise through literature analysis and therapeutic-area support. The role requires strong organization, communication, leadership, strategic thinking, and proficiency with project management tools and Excel.

Lead and improve site-specific Health & Safety Program for a large ICI construction project. Ensure regulatory compliance, conduct inspections and incident investigations, deliver training, mentor staff, approve safe work procedures, coordinate emergency planning, maintain safety documentation, and support WSIB claims and return-to-work programs.

Lead and continuously improve site-specific Health & Safety programs for a large ICI construction project. Conduct inspections, hazard assessments, incident investigations, training, and emergency planning. Act as primary safety contact, mentor junior staff, review procedures and permits, maintain safety documentation, and support WSIB and return-to-work processes.

With supervision, plans, develops and delivers assigned facility projects on time, within scope and budget. Defines scope with clients, creates schedules, manages resources, budgets, risks, vendors and project teams, monitors progress, ensures regulatory and safety compliance, and maintains client relationships and satisfaction.

Plans, develops and delivers assigned facility projects from scope to close. Creates project plans, schedules, budgets and resource estimates; monitors progress, mitigates risks, leads project teams, manages vendors and client relationships, and ensures projects meet timeline, budget, regulatory, environmental and health & safety requirements.

Produce and QA SEO-optimized buyer's guides and "best software" roundup content using in-house AI and automations. Follow SOPs and templates, maintain publishing velocity and accuracy, implement visuals and links, support freelancers, and surface workflow improvements to boost content quality and performance.

Facilitates community mental health and addictions education, awareness, and wellness programming. Provides case management, client intakes and assessments, care planning, individual support, and therapeutic support groups for individuals and families. Develops initiatives that reduce barriers and promote healthy lifestyles within the community.

Coordinate human-subject recording sessions, including participant preparation, sensor setup, calibration, stimulus delivery, signal monitoring, and documentation. Perform daily system quality control, manage recruitment and scheduling, maintain consent and participant records, develop SOPs, and conduct first-pass data operations using Python. Collaborate with program leadership to refine acquisition protocols and improve system performance.

Provide personalized patient support through chat and email, resolve issues using internal tools, and collaborate with pharmacy, medical, and logistics partners. Educate patients during onboarding to support conversion, identify recurring issues, and share insights to improve care operations. The role requires clear communication, independent problem-solving, meaningful use of AI tools, Intercom Helpdesk experience, and Wednesday-to-Sunday availability. This is a remote position open to candidates anywhere in Canada.

Coordinate and deliver the WalkSafe pedestrian education program across Ottawa, support WalkSafe Licensing and CrossSafe training, develop digital communications (social media, newsletters, website), assist with campaign planning and materials, maintain program records and reporting, build stakeholder relationships, coordinate events and outreach, and support grant reporting and special projects to advance road safety education and public awareness.

Manage and coordinate corporate travel arrangements including flights, cars, and hotels; book per policy, monitor schedules, troubleshoot disruptions, liaise with suppliers, maintain booking records and itineraries, track expenses, ensure cost-effectiveness, advise employees on procedures, and provide occasional after-hours support.