Top Coordinator Jobs in Ottawa

The Production Scheduling Coordinator coordinates production workflows, collaborates with various departments to meet deadlines, manages schedules, and maintains inventory levels.

Provide administrative, operational, and coordination support for the Engineering and Maintenance department. Tasks include meeting and event logistics, procurement and expense processing (Ariba, Concur, SAP, DocuSign), onboarding support, travel and visitor coordination, internal communications and digital content (Canva, Appspace, Collab, iNet), reporting and data management, and general office administration to support leadership and department operations.

The Project Coordinator II manages project plans, coordinates resources, and supports the Project Manager in delivering quality project outcomes.

The Production Coordinator will manage creative workflows, negotiate rates, source talent, and ensure deliverables meet standards while collaborating with various creative partners.

Provide administrative and operational support for contracts, vendor onboarding, procurement, invoicing and payment tracking. Maintain contract lifecycles and financial records, coordinate approvals and cross-department communication, support audits, generate reports, design workflows, and assist onboarding and office logistics. Act as backup to office and marketing coordinators and support continuous improvement of administrative and financial processes.

The Intraday Coordinator manages Workforce Management processes, monitoring agent activities, ensuring optimal operations, auditing compliance, and responding to real-time support needs.

The Learning & Development Coordinator manages training programs, fosters a culture of learning, maintains training records, and evaluates training effectiveness onboard Viking Ocean vessels.

The Group Coordinator manages activities for group meetings and events, ensuring smooth execution and customer satisfaction, while handling logistics and communication with department heads.

The HR Coordinator supports the Manager Staff Administration in administrative tasks, maintains personnel systems, prepares documents for crew members, and communicates employment information effectively.

Own Customer Success systems administration (ChurnZero), execute and optimize operational workflows, enable automation with Power Automate and AI, maintain data quality and reporting, support integrations (Salesforce), and collaborate cross-functionally to scale customer lifecycle programs and improve process efficiency.

The Program Coordinator will manage support for projects including resource planning, budget tracking, communications, and governance controls while assisting program managers.

Support planning, execution, and evaluation of CareerLAB programs: manage timelines, logistics, participant communications, documentation, and data collection. Assist outreach, onboarding, and engagement to create inclusive participant experiences.

The Billing Coordinator manages client billing processes, generates invoices, ensures accuracy, and resolves billing issues while collaborating with various teams.

Oversee daily transediting operations to ensure accurate, timely parliamentary publications. Lead and support transediting teams, manage performance and quality standards, refine automated and manual text outputs, provide training and reference materials, and coordinate scheduling and resources in a fast-paced production environment.

The Procurement Coordinator manages purchasing activities, vendor sourcing, and supply chain logistics, ensuring timely delivery of parts and adherence to budgets.

As an Intermodal Logistics Coordinator, you will facilitate supply chain operations, ensure effective distribution of goods, and support customer satisfaction through collaboration with drivers, carriers, and internal teams.

The Operations Coordinator facilitates maintenance operations, prioritizes service requests, schedules vendors, manages inspections, and improves processes to ensure efficient property management.

The Project Coordinator II supports site activation and maintenance activities, ensuring timely documentation, effective communication, and compliance with timelines while leading project responsibilities.

The Executive Assistant & Canada Office Coordinator will support ELT members and manage the new Markham office, coordinating operations, events, and travel logistics, while fostering an inclusive workspace culture.

Coordinate and execute Additional Work Requests (AWRs): create and manage work orders, coordinate teams and subcontractors, ensure site readiness, track progress and WIP, compile project documentation, prepare draft billing packages, and support billing handoff. Provide regular status updates and perform administrative duties to ensure projects meet schedules, scope, and billing readiness.

Coordinate participant recruitment and manage high-volume customer research requests via the User Interviews platform. Review and QA requests, launch recruitment, monitor progress, handle Zendesk/email/chat communication, ensure SLA adherence, and improve internal workflows.

Coordinate client facility-service requests with vendors and contractors, submit approved proposals, schedule security, handle minor escalations, follow up with corporate and client locations, qualify vendor pricing, resolve invoice issues, dispatch RFPs, and confirm case completion.

The Talent Acquisition Coordinator will manage the recruiting process by sourcing candidates, conducting interviews, and optimizing the hiring pipeline to attract high-quality talent.

The role involves coordinating projects and meetings, managing finances, supporting HR processes, and ensuring effective operations within a global team.

The Military Education Coordinator provides academic advising, administrative support, and coordinates services for military students, ensuring a seamless educational experience.