Top Coordinator Jobs in Ottawa

Coordinates emergency veterinary client services, including reviewing charges, applying coding and billing guidelines, preparing treatment plans, posting payments, balancing accounts, resolving billing discrepancies, and communicating financial information to pet owners and clinical staff. The role requires strong veterinary terminology knowledge, accuracy, professionalism, attention to detail, and the ability to work independently in a fast-paced hospital environment.

Facilitates clinical trial site agreement and budget negotiations, prepares country- and site-specific contracts, tracks negotiation status, coordinates signatures, files executed agreements in the Trial Master File, and communicates updates to relevant functions. Requires at least two years of clinical research experience and prior site budget negotiation experience.

Coordinate proposal and prequalification submissions from planning through final delivery. Manage schedules, deliverables matrices, document control, content reviews, proofreading, copy editing, design, formatting, and brand consistency. Maintain corporate resumes, project profiles, and presentations, while supporting business development initiatives such as events, presentations, marketing materials, and website updates.

Coordinates facility maintenance and service activities to ensure contract compliance, performance standards, documentation, and timely completion. Manages CMMS records, work orders, service calls, subcontractors, purchase orders, invoices, and client reporting. Tracks work in progress, identifies compliance risks, supports corrective actions, and coordinates internal teams, suppliers, and subcontractors in a KPI-driven facilities management environment.

Provides HR support across recruitment, HRIS administration, employee records, compensation documentation, onboarding, engagement surveys, training coordination, and general administrative projects. Maintains accurate confidential records, prepares employment and compensation letters, supports candidate screening, coordinates new-hire activities and check-ins, and assists the People and Culture team with SharePoint materials and special projects.

Supports Canadian drilling operations by leading environmental, health, safety, and training initiatives. Responsibilities include regulatory compliance guidance, audits, rig inspections, KPI reporting, incident investigations, corrective actions, claims and return-to-work support, training coordination, written program development, EHS system administration, vendor management, and safety culture improvement. The role requires extensive field travel, collaboration with employees and clients, and participation in HR and operational activities.

Provides responsive support to a remote network of therapists and clinicians through email and phone. Responsibilities include troubleshooting technical and logistical issues, answering caseload and provider-patient matching questions, tracking requests through resolution, escalating issues appropriately, and proactively building provider relationships. The role requires strong organization, follow-through, sound judgment, empathy, and comfort creating structure in an evolving startup environment.

Provides administrative and logistical support for a local program site, including recruitment scheduling, student data management, events, volunteer coordination, travel logistics, office administration, reporting, calendars, supplies, phones, and guest reception. Supports writing programs, training activities, campus events, and program directors while maintaining student information in Salesforce.

Coordinate FabStation’s trade show and virtual event participation, including bookings, logistics, partner communications, and reporting. Manage social media calendars and publish brand-consistent content across LinkedIn, Instagram, YouTube, and other platforms. Create video, graphic, print, and promotional marketing assets using tools such as Canva, video editors, and AI platforms. Support lead-generation initiatives, customer interviews, surveys, and marketing requests while coordinating multiple priorities.

Coordinates disability claim setup and maintenance by gathering missing information, entering data into claims and payment systems, completing administrative processes, responding to approximately 30 client calls daily, calculating benefit payments and offsets, and preparing correspondence. The role requires strong attention to detail, customer service, financial calculation skills, computer proficiency, and mandatory English-French bilingualism.

Provide remote post-intake support to mental health patients, serving as the main contact for scheduling, billing, technical troubleshooting, and administrative requests. Communicate by phone, email, and text with empathy and professionalism, resolve problems, coordinate follow-up, and help older adults access seamless, reliable care.

Provides administrative and operational support to a national sales team by coordinating meetings, maintaining CRM data, tracking leads and campaigns, preparing sales reports, processing documentation, managing tickets, and supporting sales leadership with analytics, communications, and special projects.

Supports Implementation Consultants with client setup, data and policy reviews, quality audits, reporting, and special projects for the HR4 platform. Learns HR operations, employee lifecycle processes, dealership culture, and the HR4Way methodology. Maintains Jira task tracking, uses HR4 analytics to surface insights, updates client resources, and gradually develops training and facilitation responsibilities. This remote growth role requires strong attention to detail, technical aptitude, curiosity, discipline, and client orientation.

Coordinates post-pay change requests, business requirements, system impact assessments, and change control activities. Serves as the liaison with Medicare Secondary Payer contractors, develops communication and change management plans, prepares executive reporting, facilitates review meetings, and integrates changes with release, training, QA, SOP, and operational processes. Requires strong organization, analysis, communication, project coordination, and confidentiality skills.

Coordinates People Operations activities, including office management, recruiting coordination, employee engagement programs, company events, vendor management, workflow improvements, and office technology troubleshooting. Supports employee and candidate experiences, handles administrative projects, and provides backup for intranet, surveys, and DEI initiatives. The role is primarily office-based in Irvine, California, requiring regular in-office presence and strong organization, multitasking, problem-solving, and technical support skills.

Coordinates facility moves, additions, changes, tenant improvements, and related office projects. Works with clients, internal teams, and vendors to obtain quotes, prepare purchase-order documentation, monitor progress, manage schedules and budgets, close work orders, and support move packages and furniture tagging. Ensures projects meet scope, timing, regulatory, safety, environmental, and client requirements. Requires knowledge of furniture systems, interiors, materials, finishes, project coordination, strong communication, organization, and customer service skills.

Coordinate the lifecycle, review, approval, configuration, and release of technical and program documentation for the Lightspeed satellite program. Create and maintain controlled templates, edit technical documents, manage versioning and baselines, support change control, audit readiness, and formal program reviews. Ensure documentation meets aerospace quality, security, regulatory, customer, and configuration-management requirements while coordinating across engineering, mission assurance, legal, contracts, and commercial teams.

Coordinates consulting agreements, amendments, terminations, NDAs, teaming agreements, consultant onboarding and offboarding, and contract records in Salesforce. Supports commercial administration and government security clearance processes, including clearance applications, verifications, renewals, terminations, VCR approvals, and status tracking through OLISS and Salesforce. Requires contract interpretation, strong organization, attention to detail, Microsoft Office proficiency, and eligibility for a Government of Canada Secret clearance.

Provides administrative, analytical, and coordination support to the Operations team in a construction environment. Maintains records, trackers, reports, dashboards, and document systems; coordinates meetings, site visits, resource updates, and follow-ups; prepares agendas, presentations, minutes, and communications; gathers project information; supports content creation and operational workflow improvements; and liaises with project teams and corporate departments.

Coordinates domestic and international shipments, carriers, freight forwarders, customs brokers, 3PLs, and repair centers. Manages customs documentation, trade compliance, export controls, RMAs, reverse logistics, inventory transfers, and ERP/TMS records. Tracks shipments, resolves delivery exceptions, supports customer and internal teams, and ensures timely, cost-effective, compliant movement of goods. The role requires coordination across global regions, occasional extended hours, and regular work in shipping and receiving areas.

Coordinate high-volume recruitment and onboarding for delivery and warehouse operations. Responsibilities include posting jobs, screening candidates, scheduling interviews, sourcing applicants, coordinating pre-employment checks and training, maintaining employee records, tracking recruitment pipelines, preparing hiring reports, supporting HR operations, and responding to routine employee inquiries while protecting confidential information.

Manage project accounting throughout the lifecycle, including project setup, contract updates, billing analysis, customer invoicing, revenue recognition, financial closeout, and documentation. Collaborate with project managers and finance teams to monitor budgets, work in progress, project status, and billing accuracy. Support month- and quarter-end closing, resolve discrepancies, respond to project requests, and identify process improvements while maintaining compliance with IFRS 15 and company controls.

Coordinates construction quality verification by confirming prerequisites, supporting inspections and testing, tracking deficiencies and non-conformances, reviewing field records, communicating risks, and maintaining complete verification and turnover documentation throughout project execution.

Oversee safety across commercial construction jobsites by implementing safety plans, conducting inspections and hazard assessments, leading training, reviewing subcontractor plans, supporting incident investigations, maintaining records, tracking safety metrics, and ensuring OSHA, Cal/OSHA, and environmental compliance. The role partners with project leadership, subcontractors, regulators, and insurance carriers, and may stop work when imminent hazards are identified.

Coordinates assigned projects and provides administrative support to the project management team. Maintains customer orders, enters purchase orders, tracks and expedites project orders, reconciles final billings, coordinates vendors, sales, management, and customers, and processes shop drawings. Also supports sales initiatives, customer experience, and corporate brand representation.