Top Coordinator Jobs in Ottawa

Coordinates MDS/RAI assessments for long-term care residents, ensures timely and accurate submissions, analyzes clinical and financial data, resolves reporting errors, supports PCC software setup, conducts audits, and trains staff on InterRAI, RUG III, quality indicators, and assessment processes. The role also supports strategic program improvement and liaises with health authorities and related organizations.

Own sports league programs from planning through launch, sales, execution, customer experience, and growth. Coordinate venues, permits, schedules, staff, referees, coaches, equipment, player communications, and issue resolution. Track registrations, revenue, costs, occupancy, and retention while pursuing growth targets and partnerships. The role requires evening and weekend availability in Toronto/Eastern time, strong accountability, numerical skills, English fluency, and practical sports program or operations experience.

Coordinates intermodal logistics operations for assigned customer accounts, including load booking, shipment tracking, customer communication, ETA updates, carrier coordination, exception resolution, documentation, and order closure. The role supports timely pickups and deliveries, cost reduction, shipment performance monitoring, and positive carrier and customer relationships. It is an on-site, permanent position with occasional after-hours support as needed.

The Communications Coordinator implements digital communications through social media strategy, multimedia storytelling, media relations support, newsletters, website maintenance, and internal communications. The role creates content highlighting northern First Nations education initiatives, tracks digital performance, collaborates with vendors and teams, and supports communications projects. It is a remote, part-time contract role requiring culturally respectful storytelling, strong organization, and excellent written and visual communication skills.

Coordinates back-of-house retail operations, including stockroom organization, inventory receiving and management, e-commerce order processing, picking, packing, shipping, and discrepancy resolution. Supports store associates with customer requests, communicates with customer service and stores, maintains inventory accuracy, and helps reduce shrinkage. The role requires retail or stockroom experience, strong organization, attention to detail, computer skills, and weekend flexibility.

Coordinates committees, fundraising initiatives, volunteers, community education, public awareness activities, and special projects, including second-stage housing. Develops project plans, tracks budgets and risks, researches grants, prepares reports and policies, supports community partnerships, and represents the agency publicly. The role also coordinates communications, donor stewardship, project evaluation, records, and administrative activities while advancing responses to violence against women.

Coordinates project schedules, resources, documentation, communications, purchase orders, quality assurance, and issue resolution. Supports Project Managers by tracking timelines, expenditures, deficiencies, and deliverables; liaises with clients and onsite teams; maintains project systems and status reports; and provides administrative support. The role requires strong organization, communication, time management, problem-solving, and adaptability.

Supports Lenovo partner and vendor business management by coordinating engagements, reporting, funding, contracts, marketing activities, portal programs, and product information. Collaborates with Lenovo, Finance, Partner Business Managers, and Senior Partner Business Managers to execute programs, track invoices and funding, approve content, manage deal registration, and maintain accurate product communications. Requires strong organization, analytical ability, problem-solving, prioritization, and deadline management.

Coordinates regional mental wellness initiatives for First Nations communities by assessing needs, building stakeholder relationships, supporting capacity development, managing committees and working groups, mapping services, coordinating projects, supporting data governance, preparing reports, and monitoring budgets. The role advances Indigenous mental wellness frameworks, crisis response, addictions services, research coordination, and culturally informed programming across regional networks.

Coordinates restaurant events from planning through execution, including guest inquiries, quotes, invoices, inventory, scheduling, labor control, room setup, delegation, food and facility quality, and customer service. Provides leadership, training, and mentorship to event staff while collaborating with chefs, managers, and restaurant leaders. Requires flexible availability, strong organization, communication, leadership, computer skills, and a valid Smart Serve certification.

Coordinates mechanical and electrical requirements for construction projects, including temporary services, subcontractor installations, scheduling, procurement, contracts, coordination meetings, commissioning, closeout, and proposal estimating. The role requires collaboration with subcontractors and project teams, adaptation to changing site conditions, and oversight of M&E systems through project turnover.

Supports marketing and business development initiatives for an insurance and reinsurance litigation practice. Responsibilities include market and client research, pitch and RFP materials, legal directory submissions, thought leadership, events, sponsorships, communications, attorney profile promotion, CRM and experience-management data, and internal coordination. The role requires strong project management, organization, communication, Microsoft Office proficiency, and the ability to manage multiple deadlines in a professional services environment.

Own end-to-end candidate experience across Human Capital and portfolio companies. Responsibilities include scheduling interviews, coordinating candidate logistics, partnering with embedded talent teams, improving recruiting systems and processes, and supporting initiatives that scale talent operations. The role requires strong organization, relationship-building, adaptability, attention to detail, and comfort working in a fast-paced, ambiguous startup environment.

Coordinates emergency veterinary client services, including reviewing charges, applying coding and billing guidelines, preparing treatment plans, posting payments, balancing accounts, resolving billing discrepancies, and communicating financial information to pet owners and clinical staff. The role requires strong veterinary terminology knowledge, accuracy, professionalism, attention to detail, and the ability to work independently in a fast-paced hospital environment.

Facilitates clinical trial site agreement and budget negotiations, prepares country- and site-specific contracts, tracks negotiation status, coordinates signatures, files executed agreements in the Trial Master File, and communicates updates to relevant functions. Requires at least two years of clinical research experience and prior site budget negotiation experience.

Coordinates facility maintenance and service activities to ensure contract compliance, performance standards, documentation, and timely completion. Manages CMMS records, work orders, service calls, subcontractors, purchase orders, invoices, and client reporting. Tracks work in progress, identifies compliance risks, supports corrective actions, and coordinates internal teams, suppliers, and subcontractors in a KPI-driven facilities management environment.

Supports Canadian drilling operations by leading environmental, health, safety, and training initiatives. Responsibilities include regulatory compliance guidance, audits, rig inspections, KPI reporting, incident investigations, corrective actions, claims and return-to-work support, training coordination, written program development, EHS system administration, vendor management, and safety culture improvement. The role requires extensive field travel, collaboration with employees and clients, and participation in HR and operational activities.

Provides administrative and logistical support for a local program site, including recruitment scheduling, student data management, events, volunteer coordination, travel logistics, office administration, reporting, calendars, supplies, phones, and guest reception. Supports writing programs, training activities, campus events, and program directors while maintaining student information in Salesforce.

Supports Implementation Consultants with client setup, data and policy reviews, quality audits, reporting, and special projects for the HR4 platform. Learns HR operations, employee lifecycle processes, dealership culture, and the HR4Way methodology. Maintains Jira task tracking, uses HR4 analytics to surface insights, updates client resources, and gradually develops training and facilitation responsibilities. This remote growth role requires strong attention to detail, technical aptitude, curiosity, discipline, and client orientation.

Coordinates facility moves, additions, changes, tenant improvements, and related office projects. Works with clients, internal teams, and vendors to obtain quotes, prepare purchase-order documentation, monitor progress, manage schedules and budgets, close work orders, and support move packages and furniture tagging. Ensures projects meet scope, timing, regulatory, safety, environmental, and client requirements. Requires knowledge of furniture systems, interiors, materials, finishes, project coordination, strong communication, organization, and customer service skills.

Coordinates People Operations activities, including office management, recruiting coordination, employee engagement programs, company events, vendor management, workflow improvements, and office technology troubleshooting. Supports employee and candidate experiences, handles administrative projects, and provides backup for intranet, surveys, and DEI initiatives. The role is primarily office-based in Irvine, California, requiring regular in-office presence and strong organization, multitasking, problem-solving, and technical support skills.

Coordinate the lifecycle, review, approval, configuration, and release of technical and program documentation for the Lightspeed satellite program. Create and maintain controlled templates, edit technical documents, manage versioning and baselines, support change control, audit readiness, and formal program reviews. Ensure documentation meets aerospace quality, security, regulatory, customer, and configuration-management requirements while coordinating across engineering, mission assurance, legal, contracts, and commercial teams.

Coordinates domestic and international shipments, carriers, freight forwarders, customs brokers, 3PLs, and repair centers. Manages customs documentation, trade compliance, export controls, RMAs, reverse logistics, inventory transfers, and ERP/TMS records. Tracks shipments, resolves delivery exceptions, supports customer and internal teams, and ensures timely, cost-effective, compliant movement of goods. The role requires coordination across global regions, occasional extended hours, and regular work in shipping and receiving areas.

Coordinates construction quality verification by confirming prerequisites, supporting inspections and testing, tracking deficiencies and non-conformances, reviewing field records, communicating risks, and maintaining complete verification and turnover documentation throughout project execution.

Oversee safety across commercial construction jobsites by implementing safety plans, conducting inspections and hazard assessments, leading training, reviewing subcontractor plans, supporting incident investigations, maintaining records, tracking safety metrics, and ensuring OSHA, Cal/OSHA, and environmental compliance. The role partners with project leadership, subcontractors, regulators, and insurance carriers, and may stop work when imminent hazards are identified.