Top Coordinator Jobs in Ottawa

Processes invoices, purchase orders, cancellations, and incoming payments; reconciles accounts and ensures accurate taxes and charges. Responds to billing inquiries, updates customer information, generates invoices and reports, resolves discrepancies, and manages membership termination billing records. Supports billing platform projects, testing, and system enhancements while applying accounting policies and maintaining accurate customer accounts.

Plans and delivers moderately complex projects within scope, schedule, budget, and requirements. Defines project scope and deliverables, develops schedules, manages resources and risks, monitors progress, leads project teams, oversees vendors, ensures regulatory and safety compliance, communicates status, and maintains client relationships while resolving issues and supporting client satisfaction.

The Talent Coordinator supports influencer discovery, signing, and career management. Responsibilities include developing social-first strategies and pitch materials, analyzing platform algorithms and metrics, coordinating content execution, managing timelines and budgets, supporting client pitches, maintaining talent and campaign records, tracking payments, pursuing growth opportunities, and monitoring influencer industry trends.

Supports project managers with construction project administration, scheduling, documentation, budgets, progress tracking, meeting preparation, safety compliance, drawings, RFIs, change orders, and site instructions. Coordinates communication among site, office, trades, consultants, and management; prepares reports and inspections; and uses Microsoft Project, spreadsheets, and Autodesk to monitor timelines, changes, and deliverables across Ottawa-area project sites.

Coordinates complex naval information-system programs across multiple projects, managing schedules, resources, risks, dependencies, budgets, deliverables, documentation, and stakeholder relationships. Serves as a senior liaison among clients, suppliers, industry partners, and interdisciplinary teams; prepares executive reporting, supports conflict resolution, and provides program-management guidance. The role requires Canadian citizenship, extensive Canadian residency for Secret clearance eligibility, and experience with project controls and collaboration tools.

Coordinates emergency veterinary client services, billing, coding, treatment plans, payment posting, account audits, and financial communications. Reviews medical records and charges, resolves billing discrepancies, supports clients and clinical teams, and finalizes patient accounts. The role requires strong veterinary terminology knowledge, attention to detail, professionalism, consistent attendance, and the ability to work independently in a fast-paced 24-hour hospital.

Support patients through email, chat, and phone by answering platform and treatment questions, assisting with onboarding, troubleshooting accounts, shipments, and billing, and escalating medical or technical issues to appropriate teams. Provide bilingual English and French customer service, de-escalate concerns, document feedback, and collaborate with pharmacy, development, and healthcare teams to improve the patient experience.

Coordinates global field-team deployments by managing schedules, staffing assignments, travel bookings, visa research and applications, border documentation, employee records, and recognition programs. Collaborates with field leads, project managers, customer service, and deployed team members to support construction and after-sales projects. Maintains documents, improves workflows, and handles related administrative tasks while ensuring confidentiality and accurate travel planning.

Coordinates corporate partnership development by researching and qualifying prospects, supporting lead generation, creating presentations and pitch materials, tracking partnerships in CRM systems, assisting with partner onboarding and relationship management, and contributing to cause marketing campaigns. The role supports funding and in-kind partnerships, collaborates with leadership and cross-functional teams, and helps develop donor and partner pipelines. It is fully remote across Canada with occasional travel and evening or weekend work.

The Recruiting Coordinator will own complex interview logistics, deliver a high-touch candidate experience, coordinate closely with founders and executives, and build scalable talent operations. Responsibilities include managing ATS workflows, scheduling automation, candidate communications, pipeline analytics, data integrity, and rapid problem-solving across recruiting processes. The role is based in-office in San Francisco and supports hiring AI researchers, software engineers, and business leaders.

Coordinate IT and communications systems projects supporting Canada’s future naval fleet. Responsibilities include planning, cost and schedule tracking, risk management, stakeholder engagement, requirements documentation, technical work-package development, change submissions, design-document review, and compliance with system development lifecycle processes. The role requires collaboration with technical and business stakeholders in a regulated defense environment and eligibility for a Secret government security clearance.

Provides remote administrative and operational support to a business owner across multiple ventures. Responsibilities include monitoring solar and battery projects, tracking tasks and payments, managing calendars across time zones, coordinating travel, communicating with stakeholders, prioritizing workflows, and maintaining project records. The role requires strong organization, communication, independence, attention to detail, and familiarity with productivity, CRM, and project-tracking tools.

Coordinates firm-wide legal conflicts checking and clearance processes, monitors and assigns requests, tracks deadlines, supports Conflicts Analysts, communicates with attorneys and legal staff, verifies report accuracy, resolves or escalates issues, and contributes to process and technology improvements. Requires strong knowledge of legal conflicts concepts, ethical rules, research, organization, discretion, and customer service skills.

Manages data entry, repositories, quality checks, documentation, governance, reporting, and controlled data distribution across multiple projects. The role supports data tools, extracts, user onboarding, troubleshooting, and process improvement while ensuring accuracy, security, and compliance. It requires strong organization, analytical ability, attention to detail, and collaboration across teams. Experience with data management and Windchill PLM is valuable, particularly in engineering or defense environments.

Supports Project Managers and site representatives with construction planning, scheduling, documentation, procurement, reporting, budgeting, inspections, safety compliance, and stakeholder communication. Coordinates crews, equipment, materials, drawings, contracts, progress reports, extra work orders, and site documentation across heavy civil construction projects.

Coordinates the administration, workflows, data quality, document control, user support, testing, rollouts, and continuous improvement of PMIS platforms supporting infrastructure and capital programs. Manages RFIs, submittals, transmittals, correspondence, approvals, records retention, and compliance with governance procedures. Collaborates with project controls, document control, project management teams, clients, vendors, and software providers. Develops training materials, supports system issue resolution, and participates in client meetings and occasional site visits.

Coordinates procurement requests, approvals, sourcing activities, supplier onboarding, purchase orders, contracting workflows, and procurement reporting. The role also identifies process exceptions and supports automation, catalog enablement, standardization, and workflow improvements while collaborating with internal stakeholders, vendors, Accounts Payable, and procurement leadership.

Coordinates subcontractor and subconsultant prequalification by collecting and reviewing safety, ethics, insurance, quality, and compliance documentation. Maintains accurate records and version control in company systems, assigns subject-matter evaluations, monitors changing requirements, and communicates status, recommendations, and next steps to project teams and external partners. The role requires bilingual French and English communication, strong organization, document control, auditing, and stakeholder coordination skills.

Supports the sales team by providing customer service, assisting with project leads and bids, strengthening existing customer relationships, developing new business, expanding market share, and converting customers from competitor products. The role works with contractors, homeowners, and other customers to provide product solutions and drive business growth.

Maintain inspection-ready Trial Master File documentation by filing, classifying, indexing, and quality-checking clinical trial records. Ensure compliance with ICH-GCP, FDA, EMA, and ALCOA+ principles; resolve documentation gaps and system issues; support audits, inspections, health checks, reporting, and process improvements. Collaborate with study teams, provide TMF guidance, and follow up on outstanding documentation while managing multiple priorities remotely.

Lead and improve health and safety programs for complex ICI construction projects. Responsibilities include regulatory compliance, inspections, hazard assessments, incident investigations, safety training, emergency planning, documentation audits, subcontractor guidance, safe-work procedure reviews, and WSIB claims and return-to-work support. The role mentors junior safety staff and serves as the primary site contact for clients and regulatory agencies.

Supports the technical implementation, management, monitoring, troubleshooting, and optimization of paid digital advertising campaigns across search engines, social media, and alternative platforms. Analyzes campaign, keyword, audience, and engagement data; produces performance reports; tests advertising assets; supports measurement, quality assurance, campaign spend tracking, and project reporting. Collaborates with campaign managers and multidisciplinary teams to reach niche audiences related to violence prevention and online harms.

Manages attorney billing by preparing and approving proformas, issuing invoices, handling e-billing submissions and disputes, configuring client and matter billing information, and maintaining compliance with firm and client requirements. The role analyzes billing data, creates schedules and reports, coordinates with attorneys, staff, and clients, and maintains confidential records while meeting strict deadlines.

Coordinates procurement of aircraft parts, spares, and supplies from purchase order initiation through closure. Sources and evaluates vendors, negotiates purchasing decisions, tracks need and arrival dates, coordinates shipments and returns, updates purchase orders, and communicates quality documentation requirements. Supports global procurement activities, international assignments, inventory management, and vendor engagement while providing rotational weekend AOG support.

Coordinates facility moves, adds, changes, and planning projects from initiation through completion. Responsibilities include vendor research and selection, cost estimation, resource planning, scheduling, progress monitoring, budget and scope control, regulatory compliance, and client relationship management. The role resolves issues, manages expectations, and ensures projects are delivered on time and to quality requirements.