Top Coordinator Jobs in Ottawa

Support Project Manager in organizing construction projects: assist in tendering, coordinate plans/shop drawings, attend meetings and prepare minutes, manage change orders and RFIs using construction management software, and support site and Health & Safety teams.

Coordinate and deliver technical, safety, onboarding, and competency-based training for maintenance operations. Assess training needs, design blended learning programs, manage scheduling and vendors, maintain LMS and certification records, administer assessments, track KPIs, evaluate effectiveness, and recommend improvements. Partner with leaders, HR, operations, suppliers, and subject matter experts to support compliance, safety, and employee development.

Supports email and SMS marketing execution, including campaign and flow builds, scheduling, segmentation, QA, A/B testing, performance reporting, calendar management, and optimization. The role works with Klaviyo and collaborates with marketing and design teams to ensure accurate, timely campaigns while following deliverability and channel best practices.

Supports talent acquisition by coordinating interviews, managing candidate and recruiter communications, preparing offer letters, monitoring background screenings, providing onboarding details, processing paperwork and invoices, and maintaining accurate recruitment records. The role also contributes to candidate sourcing, screening, selection, and a positive candidate experience while working independently within established procedures and collaborating with a global team on a fixed night shift.

Executes Bellesa’s email and SMS campaigns from copywriting and asset coordination through QA, scheduling, deployment, and reporting. Builds campaigns and SMS flows in Klaviyo, manages approvals and marketing calendars, verifies segmentation and cross-device performance, and ensures brand, legal, and accessibility compliance. Tracks engagement, conversions, revenue, and deliverability metrics, analyzes A/B tests, and recommends campaign optimizations while coordinating with creative, merchandising, and marketing teams.

Coordinates physical and operational security activities for an Ottawa construction site. Responsibilities include managing security clearances, subcontractor screening, classified material protection, security plans, SOPs, access and incident logs, guard services, safety briefings, emergency exercises, and compliance audits. The role liaises with internal teams, government agencies, clients, contractors, and security providers while identifying and resolving security gaps.

Support revenue recognition and client billing processes, prepare and distribute invoices, maintain billing documentation, assist with AR/AP, provide audit support, ensure compliance with billing policies, and contribute to process improvements.

Plans and oversees moderately complex projects from scope definition through delivery. Develops schedules, budgets, resource plans, cost estimates, and risk mitigation strategies; monitors timelines, task completion, compliance, quality, and client requirements. Leads project teams, manages vendors, communicates status, resolves issues, and maintains client relationships to ensure projects are completed on time, within budget, and within scope.

Provides administrative and client-service support for studio leadership and operations, including calendars, travel, expenses, workspace coordination, inventory, facilities, onboarding, events, and records. Supports marketing, business development, proposals, CRM maintenance, client events, and communications. Requires strong organization, communication, multitasking, Microsoft Office proficiency, and preferably Adobe InDesign experience. The role requires obtaining Canadian Security Clearance Level II.

Coordinates high-volume interviews across time zones, communicates with candidates and hiring teams, maintains accurate ATS records, resolves scheduling conflicts, supports onboarding and recruiting operations, and contributes to talent initiatives and process improvements. The role requires strong organization, discretion, communication, problem-solving, and flexibility to support EMEA time zones from Canada’s East Coast.

Supports the recruiting team by scheduling candidate assessments and interviews, managing pre-employment paperwork, preparing offer letters, coordinating background and reference checks, maintaining compliant candidate records, posting internal recruitment opportunities, producing activity reports, updating applicant tracking systems, and handling general administrative inquiries and office tasks.

Coordinates administration and operational delivery of a community mediation pilot program. Responsibilities include responding to inquiries, screening applicants, assigning cases, scheduling mediations, supporting volunteer mediators and participants, maintaining confidential records, tracking program data, preparing reports, collecting feedback, and recommending process improvements.

Prepare and process client invoices, review contracts for billing compliance, collaborate with project and finance teams to resolve discrepancies, maintain billing records, support month-end close, track accounts receivable, and contribute to billing process improvements.

Manage full-cycle recruitment for Hard Rock Hotel & Casino Ottawa: source candidates, partner with hiring managers, screen and interview, use ATS/HRIS, run hiring events, mentor staff, and ensure timely onboarding of guest-service focused hires.

Coordinate physician and provider onboarding, including records, contracts, signatures, welcome materials, and follow-up. Maintain provider and patient referral trackers, dashboards, portals, sensitive records, and program materials. Coordinate with Legal, Finance, Business Development, Recruitment, and other departments to resolve outstanding items. Provide reporting and visibility to leadership, support program applications, and occasionally develop in-person provider relationships through regional travel in Canada and the United States.

Coordinate multiple projects by maintaining schedules, status reports, documentation, action items, milestones, requirements, backlogs, governance materials, and project metrics. Facilitate meetings and workshops, document decisions, manage risks, issues, dependencies, and changes, and support Agile, hybrid, and traditional delivery approaches. The role also coordinates stakeholders, vendors, project teams, and business partners while contributing to planning, scope management, business analysis, and delivery outcomes.

Owns daily San Francisco office operations, including workspace readiness, inventory, purchasing, facilities requests, vendors, access, onboarding and offboarding logistics, equipment records, visitors, events, travel support, and operational projects. The role builds efficient workplace systems, coordinates office services, and proactively resolves operational issues while creating a welcoming employee and visitor experience.

Support construction project administration and field activities: maintain shop drawings, track and review RFIs and changes, coordinate subcontractors and consultants, update schedules, assist the Project Manager and Superintendent, and perform quality control and progress inspections.

Plan, develop and deliver assigned facilities projects from scope through closeout. Create project plans, schedules and budgets; manage resources, vendors and risks; monitor progress and compliance; communicate status and maintain client relationships to ensure on-time, on-budget delivery.

Support project manager and superintendent by coordinating safety, quality, schedules, documentation, subcontractor communications, payment reviews, meeting administration, deficiencies, and final turnover for a complex nuclear construction project.

Coordinates site activation and maintenance activities for clinical trials, including collecting and reviewing regulatory documents, managing site communications, maintaining CTMS and eTMF records, supporting ethics submissions, coordinating training and study logistics, and preparing trackers and reports. The role identifies risks, supports audits and inspections, contributes to process improvements and SOP compliance, and provides guidance to junior coordinators.

Coordinates clinical trial site activation and maintenance across the study lifecycle. Responsibilities include reviewing essential and regulatory documents, managing activation timelines, communicating with sites and study teams, maintaining eTMF and study files, tracking enrollment and supplies, coordinating training and meetings, reconciling payments, preparing reports, and supporting audits, inspections, and CAPA activities. The role may also perform project management duties, mentor junior coordinators, and support process improvement.

The Technical Operations Coordinator will manage daily operational tasks, support project execution using Jira, ensure timely updates, and improve coordination processes.

Manage land project workflows, delegate tasks, track timelines and deliverables, liaise with clients and teams, ensure regulatory compliance for land acquisitions and permits, audit documentation, prepare client reports and tracking tools, and train team members to maintain quality and best practices.

Provide customer support for web and mobile applications through tickets, phone, email, and virtual meetings. Troubleshoot issues, coordinate incident response, advocate for customer priorities, create training and knowledge-base content, monitor ticket trends and resolution times, test applications, and collaborate on projects. The role requires clear communication, empathy, curiosity, independent problem-solving, multitasking, and willingness to learn complex software and customer workflows.