Top Coordinator Jobs in Ottawa

Manage billing and payment workflows, build client itineraries, and provide operational support to ensure smooth client experiences in travel logistics.

As an Operations Coordinator, you will manage daily operations, track initiatives, maintain documentation, and support project execution using Jira.

Coordinates observational, interventional, and real-world evidence studies, including site onboarding, documentation, participant workflows, sample logistics, data collection, IRB support, compliance, reporting, and stakeholder communication. Partners with science, bioinformatics, product teams, research sites, CROs, and external collaborators to maintain timelines, study records, metrics, and operational quality.

Coordinates proposal development from research and response writing through submission, including RFP analysis, compliance matrices, outlines, editing, proofreading, content management, and deadline control. Collaborates with business development, marketing, business solutions teams, and subject matter experts to produce persuasive, accurate proposals and sales collateral. Leads proposal meetings, supports presentations, maintains databases and information resources, and improves proposal processes in a fast-paced environment.

Manage attorney billing across multiple practice areas and offices, including preparing proformas, executing complex bills, issuing invoices, configuring e-billing systems, resolving billing disputes, and ensuring compliance with firm and client requirements. Maintain billing procedures, client and matter setups, rates, discounts, reporting, schedules, and analyses. Communicate with attorneys, clients, paralegals, secretaries, and staff while meeting strict deadlines and maintaining confidentiality.

Coordinates multiple short-term construction projects from estimating and site reviews through scheduling, mobilization, field execution, and closeout. Responsibilities include preparing quotations and job packages, coordinating operations teams and stakeholders, managing utility locates, maintaining project documentation, forecasting resources, attending site meetings, and resolving field issues. The role requires timely communication of risks and delays while supporting safe, efficient, and on-schedule project delivery.

Lead and improve site-specific Health & Safety Program for a large ICI construction project. Ensure regulatory compliance, conduct inspections and incident investigations, deliver training, mentor staff, approve safe work procedures, coordinate emergency planning, maintain safety documentation, and support WSIB claims and return-to-work programs.

Lead and continuously improve site-specific Health & Safety programs for a large ICI construction project. Conduct inspections, hazard assessments, incident investigations, training, and emergency planning. Act as primary safety contact, mentor junior staff, review procedures and permits, maintain safety documentation, and support WSIB and return-to-work processes.

With supervision, plans, develops and delivers assigned facility projects on time, within scope and budget. Defines scope with clients, creates schedules, manages resources, budgets, risks, vendors and project teams, monitors progress, ensures regulatory and safety compliance, and maintains client relationships and satisfaction.

Plans, develops and delivers assigned facility projects from scope to close. Creates project plans, schedules, budgets and resource estimates; monitors progress, mitigates risks, leads project teams, manages vendors and client relationships, and ensures projects meet timeline, budget, regulatory, environmental and health & safety requirements.

Coordinate human-subject recording sessions, including participant preparation, sensor setup, calibration, stimulus delivery, signal monitoring, and documentation. Perform daily system quality control, manage recruitment and scheduling, maintain consent and participant records, develop SOPs, and conduct first-pass data operations using Python. Collaborate with program leadership to refine acquisition protocols and improve system performance.

Provide personalized patient support through chat and email, resolve issues using internal tools, and collaborate with pharmacy, medical, and logistics partners. Educate patients during onboarding to support conversion, identify recurring issues, and share insights to improve care operations. The role requires clear communication, independent problem-solving, meaningful use of AI tools, Intercom Helpdesk experience, and Wednesday-to-Sunday availability. This is a remote position open to candidates anywhere in Canada.

Manage and coordinate corporate travel arrangements including flights, cars, and hotels; book per policy, monitor schedules, troubleshoot disruptions, liaise with suppliers, maintain booking records and itineraries, track expenses, ensure cost-effectiveness, advise employees on procedures, and provide occasional after-hours support.

Coordinate various aspects of the CIRQUE conference including relationships with sponsors, marketing strategies, logistics, and IT support.

Coordinate and deliver assigned facility projects end-to-end: define scope, create schedules and budgets, manage resources and vendors, monitor progress and risks, ensure compliance, and maintain client relationships to achieve on-time, on-budget delivery.

Lead BIM coordination for infrastructure/transportation projects: implement BIM Execution Plans, review models/drawings, enforce BIM/drafting standards, allocate resources, liaise with project stakeholders, and develop BIM policies and tool recommendations.

Manage and execute value-added service (VAS) programs with internal teams, 3PLs, vendors, and customers. Oversee inventory availability, program timing, work orders, reporting, and VAS budget/forecasts. Coordinate cross-functional requests and ensure timely program execution and residual inventory management.

The Production Scheduling Coordinator coordinates production workflows, collaborates with various departments to meet deadlines, manages schedules, and maintains inventory levels.

Support mining projects by reviewing drawings and reports, developing site plans and schedules, coordinating subcontractors and material movement, attending daily meetings, handling payroll entry and cost allocations, and ensuring work meets site and quality specifications.

The Learning & Development Coordinator manages training programs, fosters a culture of learning, maintains training records, and evaluates training effectiveness onboard Viking Ocean vessels.

The HR Coordinator supports the Manager Staff Administration in administrative tasks, maintains personnel systems, prepares documents for crew members, and communicates employment information effectively.

The Group Coordinator manages activities for group meetings and events, ensuring smooth execution and customer satisfaction, while handling logistics and communication with department heads.

Support the Performance & Advancement team by administering the firm's performance management system, coordinating review and advancement timelines, maintaining records and trackers, preparing reports and communications, auditing data, coordinating meetings, and partnering with HR, Accounting, and other teams to improve processes and support review cycles.

As an Intermodal Logistics Coordinator, you will facilitate supply chain operations, ensure effective distribution of goods, and support customer satisfaction through collaboration with drivers, carriers, and internal teams.

Maintain and secure the church CRM by entering, auditing, deduplicating, and updating constituent records. Build reports, dashboards, mailing lists, and analytics; support online forms, event registrations, and integrations. Train staff, manage user permissions, coordinate with IT/vendors, perform audits, and document procedures to support ministry decision-making and data-driven operations.