Top Coordinator Jobs in Ottawa

Coordinates construction projects from bid review through completion, including schedules, budgets, contracts, permits, subcontractors, materials, safety programs, change orders, claims, and client communications. Monitors project progress, supports cost reporting, participates in meetings, and collaborates with construction managers, superintendents, professionals, and subcontractors. The role requires daily onsite work, travel, strong negotiation and communication skills, and eligibility for Federal Security Clearance.

Coordinates construction projects from bidding through completion, including reviewing plans and contracts, managing schedules, budgets, permits, subcontractors, materials, claims, safety programs, and client relationships. The role supports cost reporting, negotiates agreements, leads project meetings, monitors critical paths, and ensures onsite work meets schedule, budget, quality, and compliance requirements. Daily onsite work and travel are expected.

Coordinates mechanical and electrical requirements for construction projects, including temporary services, subcontractor installations, scheduling, procurement, contract administration, coordination meetings, commissioning, closeout, and bid estimations. The role manages project priorities, resources, schedule changes, subcontractor coordination, and turnover of M&E systems while ensuring compliance with project requirements and construction standards.

Supports Indonesian and broader Asian survey operations by monitoring data quality, managing quality-control staff, correcting survey issues, analyzing collection progress, and developing data-quality tools. Coordinates field operations, training, stakeholder engagement, translations, and backcheck processes. Provides insights on coffee and cacao sustainability data to country teams and supply-chain stakeholders. The role is fully remote from Indonesia with travel to regional agricultural areas.

Leads two multidisciplinary R&D teams, coordinating planning, delivery, quality, release readiness, capacity, risks, and continuous improvement. The role manages cross-functional accountability, coaches team members, standardizes R&D processes, tracks delivery and quality indicators, and collaborates with Product Management, Operations, Support, Professional Services, DevOps, and leadership to deliver predictable, high-quality outcomes.

Coordinates regional mental wellness initiatives serving First Nations communities. Responsibilities include assessing needs, mapping networks and resources, supporting mental wellness capacity, coordinating committees and working groups, managing stakeholder relationships, contributing to research and data governance, preparing reports and work plans, coordinating projects, monitoring schedules and budgets, and supporting strategic implementation. The role is remote but requires travel to worksites and extensive collaboration with Indigenous organizations and community stakeholders.

Coordinate day-to-day partnership operations, including order processing, reconciliations, invoicing, documentation, advisor sales support, campaign execution, asset creation, stakeholder coordination, and performance reporting. The role creates partner-facing materials, produces graphics, video, email, and social assets, improves workflows with AI and modern tools, tracks revenue and transaction metrics, and supports campaigns from brief through delivery in a remote-first team.

Coordinates electrical construction quality assurance and quality control for a nuclear research facility project. Develops inspection and test plans, reviews drawings and specifications, coordinates inspections and testing, verifies installation compliance, manages non-conformances and corrective actions, and supports audits, commissioning, turnover packages, and completion documentation. Collaborates with construction, engineering, subcontractors, inspectors, and commissioning teams to meet project quality requirements.

Leads and coordinates mechanical and electrical construction scopes, overseeing safety, scheduling, budgets, costs, quality, contracts, subcontractors, commissioning, reporting, and project performance. Collaborates with owners, architects, engineers, consultants, and trade partners while developing project team members. The role requires institutional or commercial construction experience, strong knowledge of mechanical and electrical systems, contract administration, cost control, and leadership. It is based in Ottawa with travel to project sites and requires obtaining and maintaining Secret-level security clearance.

Coordinates the AI Accountability Network’s newsletters, training programs, grants, fellowships, payments, events, communications, and community initiatives. Manages editorial workflows, contractors, applications, logistics, websites, listservs, dashboards, metrics, and stakeholder communications. Supports grant administration, funder reporting, travel, curriculum development, and website publishing while improving processes and tracking program impact.

Provide project coordination and administrative/technical support across project teams: maintain documentation and system libraries, log and triage hotline calls, track change requests and schedules, use computer/system tools, and communicate with technical users and stakeholders.

Provide administrative and technical project coordination support for government contracts: maintain documentation, track change requests, log and triage hotline calls, use MS Project and system tools, and communicate with technical and end users. Most work is expected in Ottawa for Canadian federal government clients.

Support the Project Manager by coordinating all MEP aspects of construction projects: assist in tendering, liaise with subcontractors, manage shop drawings, attend meetings and prepare minutes, handle change orders, track and respond to RFIs via construction management software, and provide site and Health & Safety support.

Support Project Manager in organizing construction projects: assist in tendering, coordinate plans/shop drawings, attend meetings and prepare minutes, manage change orders and RFIs using construction management software, and support site and Health & Safety teams.

Coordinate and deliver technical, safety, onboarding, and competency-based training for maintenance operations. Assess training needs, design blended learning programs, manage scheduling and vendors, maintain LMS and certification records, administer assessments, track KPIs, evaluate effectiveness, and recommend improvements. Partner with leaders, HR, operations, suppliers, and subject matter experts to support compliance, safety, and employee development.

Coordinates physical and operational security activities for an Ottawa construction site. Responsibilities include managing security clearances, subcontractor screening, classified material protection, security plans, SOPs, access and incident logs, guard services, safety briefings, emergency exercises, and compliance audits. The role liaises with internal teams, government agencies, clients, contractors, and security providers while identifying and resolving security gaps.

Support revenue recognition and client billing processes, prepare and distribute invoices, maintain billing documentation, assist with AR/AP, provide audit support, ensure compliance with billing policies, and contribute to process improvements.

Prepare and process client invoices, review contracts for billing compliance, collaborate with project and finance teams to resolve discrepancies, maintain billing records, support month-end close, track accounts receivable, and contribute to billing process improvements.

Manage full-cycle recruitment for Hard Rock Hotel & Casino Ottawa: source candidates, partner with hiring managers, screen and interview, use ATS/HRIS, run hiring events, mentor staff, and ensure timely onboarding of guest-service focused hires.

Owns daily San Francisco office operations, including workspace readiness, inventory, purchasing, facilities requests, vendors, access, onboarding and offboarding logistics, equipment records, visitors, events, travel support, and operational projects. The role builds efficient workplace systems, coordinates office services, and proactively resolves operational issues while creating a welcoming employee and visitor experience.

Plan, develop and deliver assigned facilities projects from scope through closeout. Create project plans, schedules and budgets; manage resources, vendors and risks; monitor progress and compliance; communicate status and maintain client relationships to ensure on-time, on-budget delivery.

Coordinates clinical trial site activation and maintenance across the study lifecycle. Responsibilities include reviewing essential and regulatory documents, managing activation timelines, communicating with sites and study teams, maintaining eTMF and study files, tracking enrollment and supplies, coordinating training and meetings, reconciling payments, preparing reports, and supporting audits, inspections, and CAPA activities. The role may also perform project management duties, mentor junior coordinators, and support process improvement.

The Technical Operations Coordinator will manage daily operational tasks, support project execution using Jira, ensure timely updates, and improve coordination processes.

Manage billing and payment workflows, build client itineraries, and provide operational support to ensure smooth client experiences in travel logistics.

As an Operations Coordinator, you will manage daily operations, track initiatives, maintain documentation, and support project execution using Jira.