Top Coordinator Jobs in Ottawa

Coordinates assigned projects and supports the Project Management team through order maintenance, purchase order entry, tracking, expediting, billing reconciliation, vendor and customer communication, and shop drawing processing. The role also supports sales initiatives and represents the company brand while maintaining strong business relationships and resolving concerns in a fast-paced environment.

Manage group bookings and onboard events for cruise ship guests. Serve as primary contact for group leaders, coordinate logistics with ship departments, handle special and VIP requests, maintain records and reservations, assist pre-cruise planning, distribute materials, and ensure exceptional guest service.

Coordinates industrial, commercial, and institutional real estate development projects from due diligence through construction and delivery. Responsibilities include managing design RFPs, project documentation, change orders, RFIs, tenders, schedules, meetings, action items, invoicing materials, and stakeholder follow-ups. The role supports document control, financial and legal coordination, site coordination, and communication among internal teams, consultants, clients, and external stakeholders.

Supports performance marketing client accounts by tracking projects, timelines, deliverables, campaign pacing, retainers, communications, reporting, and growth opportunities. The role coordinates with account managers and internal teams, learns advertising and analytics platforms, maintains client updates, and uses AI tools to improve workflows. It requires strong organization, communication, collaboration, and an interest in developing a digital marketing career.

Coordinates onboard art gallery operations, displays, auctions, inventory, storage, and logistics. Assists auctioneers with artwork handling, leads art movers, maintains safety and quality standards, attends shipboard drills, and collaborates with ship management and crew. Requires professionalism, coachability, English proficiency, and the ability to lift up to 50 pounds. Meals, accommodations, travel, a weekly base salary, and uniforms are provided.

The Talent Coordinator supports influencer discovery, signing, and career management. Responsibilities include developing social-first strategies and pitch materials, analyzing platform algorithms and metrics, coordinating content execution, managing timelines and budgets, supporting client pitches, maintaining talent and campaign records, tracking payments, pursuing growth opportunities, and monitoring influencer industry trends.

Coordinates complex naval information-system programs across multiple projects, managing schedules, resources, risks, dependencies, budgets, deliverables, documentation, and stakeholder relationships. Serves as a senior liaison among clients, suppliers, industry partners, and interdisciplinary teams; prepares executive reporting, supports conflict resolution, and provides program-management guidance. The role requires Canadian citizenship, extensive Canadian residency for Secret clearance eligibility, and experience with project controls and collaboration tools.

Coordinates global field-team deployments by managing schedules, staffing assignments, travel bookings, visa research and applications, border documentation, employee records, and recognition programs. Collaborates with field leads, project managers, customer service, and deployed team members to support construction and after-sales projects. Maintains documents, improves workflows, and handles related administrative tasks while ensuring confidentiality and accurate travel planning.

Coordinates corporate partnership development by researching and qualifying prospects, supporting lead generation, creating presentations and pitch materials, tracking partnerships in CRM systems, assisting with partner onboarding and relationship management, and contributing to cause marketing campaigns. The role supports funding and in-kind partnerships, collaborates with leadership and cross-functional teams, and helps develop donor and partner pipelines. It is fully remote across Canada with occasional travel and evening or weekend work.

The Recruiting Coordinator will own complex interview logistics, deliver a high-touch candidate experience, coordinate closely with founders and executives, and build scalable talent operations. Responsibilities include managing ATS workflows, scheduling automation, candidate communications, pipeline analytics, data integrity, and rapid problem-solving across recruiting processes. The role is based in-office in San Francisco and supports hiring AI researchers, software engineers, and business leaders.

Coordinate IT and communications systems projects supporting Canada’s future naval fleet. Responsibilities include planning, cost and schedule tracking, risk management, stakeholder engagement, requirements documentation, technical work-package development, change submissions, design-document review, and compliance with system development lifecycle processes. The role requires collaboration with technical and business stakeholders in a regulated defense environment and eligibility for a Secret government security clearance.

Coordinates firm-wide legal conflicts checking and clearance processes, monitors and assigns requests, tracks deadlines, supports Conflicts Analysts, communicates with attorneys and legal staff, verifies report accuracy, resolves or escalates issues, and contributes to process and technology improvements. Requires strong knowledge of legal conflicts concepts, ethical rules, research, organization, discretion, and customer service skills.

Supports Project Managers and site representatives with construction planning, scheduling, documentation, procurement, reporting, budgeting, inspections, safety compliance, and stakeholder communication. Coordinates crews, equipment, materials, drawings, contracts, progress reports, extra work orders, and site documentation across heavy civil construction projects.

Coordinates the administration, workflows, data quality, document control, user support, testing, rollouts, and continuous improvement of PMIS platforms supporting infrastructure and capital programs. Manages RFIs, submittals, transmittals, correspondence, approvals, records retention, and compliance with governance procedures. Collaborates with project controls, document control, project management teams, clients, vendors, and software providers. Develops training materials, supports system issue resolution, and participates in client meetings and occasional site visits.

Lead and improve health and safety programs for complex ICI construction projects. Responsibilities include regulatory compliance, inspections, hazard assessments, incident investigations, safety training, emergency planning, documentation audits, subcontractor guidance, safe-work procedure reviews, and WSIB claims and return-to-work support. The role mentors junior safety staff and serves as the primary site contact for clients and regulatory agencies.

Supports the technical implementation, management, monitoring, troubleshooting, and optimization of paid digital advertising campaigns across search engines, social media, and alternative platforms. Analyzes campaign, keyword, audience, and engagement data; produces performance reports; tests advertising assets; supports measurement, quality assurance, campaign spend tracking, and project reporting. Collaborates with campaign managers and multidisciplinary teams to reach niche audiences related to violence prevention and online harms.

Coordinates procurement of aircraft parts, spares, and supplies from purchase order initiation through closure. Sources and evaluates vendors, negotiates purchasing decisions, tracks need and arrival dates, coordinates shipments and returns, updates purchase orders, and communicates quality documentation requirements. Supports global procurement activities, international assignments, inventory management, and vendor engagement while providing rotational weekend AOG support.

Coordinates facility moves, adds, changes, and planning projects from initiation through completion. Responsibilities include vendor research and selection, cost estimation, resource planning, scheduling, progress monitoring, budget and scope control, regulatory compliance, and client relationship management. The role resolves issues, manages expectations, and ensures projects are delivered on time and to quality requirements.

Provides guest service across resort operations, including service desks, contact-center communications, loyalty enrollment, reservations, promotions, events, charter-group arrivals, and box-office support. Resolves guest concerns, maintains promotional supplies and documentation, and collaborates across departments to deliver seamless experiences. Requires flexibility for varied shifts, strong communication and problem-solving skills, computer proficiency, organization, and a positive customer-focused attitude.

Coordinates tissue donation cases from referral through recovery, including donor screening, regulatory documentation, family authorization discussions, hospital and partner communication, logistics, and recovery coordination. Serves as a Donation Discussion subject matter expert, trains and coaches Donation Coordinators, manages escalations and daily floor assignments, identifies process errors, and supports quality assurance, compliance, and operational efficiency in a 24/7 environment.

Coordinates construction projects from bid review through completion, including schedules, budgets, contracts, permits, subcontractors, materials, safety programs, change orders, claims, and client communications. Monitors project progress, supports cost reporting, participates in meetings, and collaborates with construction managers, superintendents, professionals, and subcontractors. The role requires daily onsite work, travel, strong negotiation and communication skills, and eligibility for Federal Security Clearance.

Coordinate day-to-day partnership operations, including order processing, reconciliations, invoicing, documentation, advisor sales support, campaign execution, asset creation, stakeholder coordination, and performance reporting. The role creates partner-facing materials, produces graphics, video, email, and social assets, improves workflows with AI and modern tools, tracks revenue and transaction metrics, and supports campaigns from brief through delivery in a remote-first team.

Coordinates electrical construction quality assurance and quality control for a nuclear research facility project. Develops inspection and test plans, reviews drawings and specifications, coordinates inspections and testing, verifies installation compliance, manages non-conformances and corrective actions, and supports audits, commissioning, turnover packages, and completion documentation. Collaborates with construction, engineering, subcontractors, inspectors, and commissioning teams to meet project quality requirements.

Coordinates the AI Accountability Network’s newsletters, training programs, grants, fellowships, payments, events, communications, and community initiatives. Manages editorial workflows, contractors, applications, logistics, websites, listservs, dashboards, metrics, and stakeholder communications. Supports grant administration, funder reporting, travel, curriculum development, and website publishing while improving processes and tracking program impact.

Provide project coordination and administrative/technical support across project teams: maintain documentation and system libraries, log and triage hotline calls, track change requests and schedules, use computer/system tools, and communicate with technical users and stakeholders.