Top Coordinator Jobs in Ottawa

Provide administrative and technical project coordination support for government contracts: maintain documentation, track change requests, log and triage hotline calls, use MS Project and system tools, and communicate with technical and end users. Most work is expected in Ottawa for Canadian federal government clients.

Support the Project Manager by coordinating all MEP aspects of construction projects: assist in tendering, liaise with subcontractors, manage shop drawings, attend meetings and prepare minutes, handle change orders, track and respond to RFIs via construction management software, and provide site and Health & Safety support.

Coordinate and deliver technical, safety, onboarding, and competency-based training for maintenance operations. Assess training needs, design blended learning programs, manage scheduling and vendors, maintain LMS and certification records, administer assessments, track KPIs, evaluate effectiveness, and recommend improvements. Partner with leaders, HR, operations, suppliers, and subject matter experts to support compliance, safety, and employee development.

Plan, develop and deliver assigned facilities projects from scope through closeout. Create project plans, schedules and budgets; manage resources, vendors and risks; monitor progress and compliance; communicate status and maintain client relationships to ensure on-time, on-budget delivery.

The Technical Operations Coordinator will manage daily operational tasks, support project execution using Jira, ensure timely updates, and improve coordination processes.

As an Operations Coordinator, you will manage daily operations, track initiatives, maintain documentation, and support project execution using Jira.

Coordinates observational, interventional, and real-world evidence studies, including site onboarding, documentation, participant workflows, sample logistics, data collection, IRB support, compliance, reporting, and stakeholder communication. Partners with science, bioinformatics, product teams, research sites, CROs, and external collaborators to maintain timelines, study records, metrics, and operational quality.

With supervision, plans, develops and delivers assigned facility projects on time, within scope and budget. Defines scope with clients, creates schedules, manages resources, budgets, risks, vendors and project teams, monitors progress, ensures regulatory and safety compliance, and maintains client relationships and satisfaction.

Plans, develops and delivers assigned facility projects from scope to close. Creates project plans, schedules, budgets and resource estimates; monitors progress, mitigates risks, leads project teams, manages vendors and client relationships, and ensures projects meet timeline, budget, regulatory, environmental and health & safety requirements.

Coordinate and deliver assigned facility projects end-to-end: define scope, create schedules and budgets, manage resources and vendors, monitor progress and risks, ensure compliance, and maintain client relationships to achieve on-time, on-budget delivery.

The Production Scheduling Coordinator coordinates production workflows, collaborates with various departments to meet deadlines, manages schedules, and maintains inventory levels.

The Learning & Development Coordinator manages training programs, fosters a culture of learning, maintains training records, and evaluates training effectiveness onboard Viking Ocean vessels.

The HR Coordinator supports the Manager Staff Administration in administrative tasks, maintains personnel systems, prepares documents for crew members, and communicates employment information effectively.

The Group Coordinator manages activities for group meetings and events, ensuring smooth execution and customer satisfaction, while handling logistics and communication with department heads.

Support the Performance & Advancement team by administering the firm's performance management system, coordinating review and advancement timelines, maintaining records and trackers, preparing reports and communications, auditing data, coordinating meetings, and partnering with HR, Accounting, and other teams to improve processes and support review cycles.

Maintain and secure the church CRM by entering, auditing, deduplicating, and updating constituent records. Build reports, dashboards, mailing lists, and analytics; support online forms, event registrations, and integrations. Train staff, manage user permissions, coordinate with IT/vendors, perform audits, and document procedures to support ministry decision-making and data-driven operations.

Coordinate client facility-service requests with vendors and contractors, submit approved proposals, schedule security, handle minor escalations, follow up with corporate and client locations, qualify vendor pricing, resolve invoice issues, dispatch RFPs, and confirm case completion.

Conduct virtual meetings with clients to review supplemental benefit options, explain coverage, maintain client records and follow-up communication, and coordinate with team leadership to ensure a smooth client experience.

Answer inbound French and English calls and emails, provide quotes, schedule and dispatch crews, process payments, manage rebooking and follow-ups, and track jobs in Quo and Zoho CRM while keeping calm with varied callers.

Support project teams in commercial interior tenant-improvement work by preparing bid documentation, setting up job profiles and logs (submittals, RFIs, change orders), tracking contracts, insurance, and invoicing, assisting close-out, coordinating with field superintendents, and providing administrative and operations support while learning project management processes and managing low-risk projects.

The Project Coordinator will manage daily operations, coordinate tasks, maintain documentation, and support project execution using Jira while strengthening communication across teams.

The Project Coordinator will manage daily operations, track initiatives, and coordinate tasks using Jira while ensuring effective communication among teams.

Provide administrative and operational support for customer accounts, contracts, software licenses, hardware orders, invoicing, renewals, RMAs, and reporting. Coordinate internal follow-ups, installation/service schedules, billing preparation, lease application administration, and maintain organized operational records. Identify process improvements and assist multiple teams with general office coordination.