Top Coordinator Jobs in Ottawa

Coordinate day-to-day social operations for a US entertainment client: manage content approvals, meeting prep, campaign project management, file and access organization, trackers, and follow-up. Ensure visibility of status, chase inputs, surface risks, escalate blockers, and keep operational processes and templates current to make workflows dependable and repeatable.

Coordinate client facility-service requests with vendors and contractors, submit approved proposals, schedule security, handle minor escalations, follow up with corporate and client locations, qualify vendor pricing, resolve invoice issues, dispatch RFPs, and confirm case completion.

The Talent Acquisition Coordinator will manage the recruiting process by sourcing candidates, conducting interviews, and optimizing the hiring pipeline to attract high-quality talent.

Conduct virtual meetings with clients to review supplemental benefit options, explain coverage, maintain client records and follow-up communication, and coordinate with team leadership to ensure a smooth client experience.

Answer inbound French and English calls and emails, provide quotes, schedule and dispatch crews, process payments, manage rebooking and follow-ups, and track jobs in Quo and Zoho CRM while keeping calm with varied callers.

Manage end-to-end hiring operations: source candidates, send outreach, screen applications, conduct first interviews, update ATS, schedule interviews, communicate with hiring managers and candidates, and support onboarding and hiring admin.

Support project teams in commercial interior tenant-improvement work by preparing bid documentation, setting up job profiles and logs (submittals, RFIs, change orders), tracking contracts, insurance, and invoicing, assisting close-out, coordinating with field superintendents, and providing administrative and operations support while learning project management processes and managing low-risk projects.

Provide remote executive-level administrative and project coordination across multiple businesses and time zones. Monitor solar and battery projects in Australia, track tasks, invoices, and records, manage calendars and travel, act as point of contact with partners and government stakeholders, and maintain project trackers to keep priorities aligned and deadlines met.

The Project Coordinator will manage daily operations, coordinate tasks, maintain documentation, and support project execution using Jira while strengthening communication across teams.

The Project Coordinator will manage daily operations, track initiatives, and coordinate tasks using Jira while ensuring effective communication among teams.

Provide administrative and coordination support to External Affairs: prepare materials, track legislation, coordinate events and visits, draft correspondence, maintain records, liaise with internal teams, support advocacy and stakeholder engagement, and assist department executives.

Manage group bookings and onboard events for cruise ship guests. Serve as primary contact for group leaders, coordinate logistics with ship departments, handle special and VIP requests, maintain records and reservations, assist pre-cruise planning, distribute materials, and ensure exceptional guest service.

Coordinate and execute lateral partner recruiting activities including screening resumes, scheduling interviews, managing candidate communications and conflicts, tracking candidates in systems, assisting recruiting leadership with research and market analysis, and supporting day-of logistics and onboarding mentorship selection.

As an Account Coordinator, you will support digital marketing campaigns by tracking projects, managing timelines, and communicating with clients. You'll collaborate with Account Managers and internal teams to ensure project efficiency and growth, while learning key digital marketing platforms.

Coordinate mechanical and electrical construction projects by supporting the Project Manager: prepare schedules, monitor progress, manage document control, coordinate trades and vendors, purchase materials, prepare progress reports, and ensure site health, safety, and environmental compliance.

Provide administrative and operational support for customer accounts, contracts, software licenses, hardware orders, invoicing, renewals, RMAs, and reporting. Coordinate internal follow-ups, installation/service schedules, billing preparation, lease application administration, and maintain organized operational records. Identify process improvements and assist multiple teams with general office coordination.

The Recruiting Coordinator will identify hiring needs, develop job descriptions, conduct interviews, and manage recruitment operations to fill open positions.